Required Documents Archives | US Global Mail

Required Documents

Find out the Documents, Forms, and Photo ID you need to start using this service.

in this section

  • What documents and information do I need to use the service?


    To sign up for the service, you do not need any documents. Select your plan and you can be all set in 5 minutes. 

    To start using the service, as per United States Postal Regulations, you need a couple of documents to ensure your accounts security and confidentiality.

     Here are the documents you need:



    Per US Postal Regulations, US Global Mail must have 1 of the following documents:

    • Incorporation certificate
    • Commercial Registration
    • Certificate for The Registration of The Name along with a photo ID of the officer named in the document.


    • An overseas address or a new location address. 
    • You only need this address when you want to ship any mail or packages to your overseas address. 
    • You can always update your address and add multiple addresses easily via your Virtual Mailbox.


  • What is a notary and where can I find one?


    A notary is a licensed official who will verify your identity and provide an official stamp on the USPS Form 1583. This stamp (in English or the local language) is required on your Form 1583 for it to be complete.

    Some options to get the form notarized include:

    • Using a local official, such as an attorney or bank official, who can provide a similar stamp.
    • Using an online notary service – this option is for US citizens only.
    • Call your country’s US Embassy for the service, if you’re a US citizen.
    • Notarize via Skype call with US Global Mail. Email us at to set up an appointment

    Note: Notary services do incur a small fee in most cases.


  • What forms of photo ID can I send?


    General guidelines:

    • At least one ID must be a government-issued photo ID
    • At least one ID must verify the home or business address
    • ID’s lacking both a photo and address are not acceptable.

    ID’s that are acceptable:

    • Valid driver’s license or state identification card (not a driver’s license)
    • Armed forces or government identification card
    • Passport, alien registration card, or certificate of naturalization
    • A Current lease, mortgage, or deed of trust
    • Voter or vehicle registration card
    • Home or vehicle insurance policy
    • Medical insurance card
    • Recognized school ID
    • Work/Corporate ID

    Acceptable IDs for minors:

    • Passport
    • Driver’s license
    • School ID
    • Healthcare info
    • Birth certificate

    ID’s that are NOT acceptable:

    • Social security cards
    • Credit cards
    • Birth certificates
    • Utility bills


  • Why do I need to send a photo ID?


    To ensure your mail and account’s security, we ask for a photo ID that matches the name on your credit card. This is a best practice advised by credit card companies and the Security Standard Council to protect you from fraud.


  • How can I complete form 1583?


    We provide you a customized pre-filled copy of the form in your account/dashboard. Along with detailed instructions, live support and notary services to complete the form.


  • Do I need to complete the Postal Consent Form (Form 1583)?


    Yes. This form authorizes us to receive mail addressed to you. It is for the security of your mail and USPS postal regulations require us to have a signed, notarized Form 1583 on the account.