Shipping & Receiving Archives | US Global Mail

Shipping & Receiving

Managing your shipments, Shipping costs and fees, Issues, Where we ship, Restrictions and related regulations.

in this section


  • Why is an item not in your inbox yet?

    We will notify you of your items within 24 hours / same day the items arrive at our facility.

    If your package has not shown in your inbox, the reasons could be:

    1. Items in Lookup

    If anyone sends you mail with an incomplete address, we look up your name and match such items manually to your account. This causes the disruption in our automated process and thus the delay of their entry into your Inbox. 

    Read more.

     

    2. Items not addressed to your account names or box numbers

    You can only view items addressed to the approved names in your account. If the items come into names that is very close to yours but not exactly as you provided, we might put it in quarantine

    If the item is addressed to the wrong name or box number, they will not show up in your inbox. 

    Contact us with details of the items to double check.

     

    3. Shippers have not delivered your items 

    Shippers sometimes marked an item as “Delivered” or “Attempted Delivery” when they have not delivered.

    You can double check the zip code in the tracking notification. US Global Mail facility’s zip code is 77043.

    We recommend you follow up with the shipper and ensure that they deliver the packages during our business hours (Mon-Fri, 8am-6pm US Central Time). 

     

    4. Holiday season delay:

    During the holiday season, USPS has volume increases and First class mail delays can happen as a result. We see this happen every year. 

     

    5. Lost Item:

    Items can get lost. Please contact us with all items’ details so we can look up for you. 

  • Check your mail

    When a new item comes to your address, you will be notified via the email you used to sign up for US Global Mail services within 24 hours. 

    You can check the mail by either:

    1. Click on the link on the notification:

    You’ll be prompted to log in to your account. Log in to your account with your user name (not email address) and password. You can see the mail in your Inbox. 

     

    2. Go to US Global Mail Login page.

    Log in with your user name (not email address) and password. 

     

    Now you can view items in your inbox:

  • Automating your Shipments

    You can automate your shipment in your Virtual Mailbox. 

    1. Log In To Your Account, click ” ACCOUNT & PREFERENCES” > Shipment Scheduling

    Click “Enable Shipment Scheduling and choose preferences”

    2. Edit preferences

    • Schedule Preferences (Daily, Weekly, Bi-weekly, or Monthly) to a selected destination.
    • Open & Consolidation preferences: Work best when you have multiple items every shipment. 
    • Packing instructions
    • Shipper preferences for Letters, Small packages, and Large packages. 

    3. Click “Update Preferences”

  • Pick Up Mail

    PICK UP MAIL 

    You may, but please note that we are not set up to handle walk-in pick up requests efficiently and it causes a disruption in our normal business. 

    There is a handling fee for pick-ups.

    • For letters: $5 flat fee.
    • For packages: $15 service fee plus $1/pound

     

    REQUEST A PICK-UP

    • To request a pick-up, select the packages, request shipping and select “Pick-Up” method (often the last option). 
    • 30 minutes before your arrival, give us a call at 1.866.596.8965 so that we have items ready for you

     

    VERIFY YOUR IDS WHEN PICKING UP

    • Bring a photo ID with you when picking up the items
    • If a friend or a family member pick up the items for you, let us know in Shipping Instructions. Your friend or family member needs to present their photo ID to pick up. 

     

    PICK-UP ADDRESS

    You can pick up your items at:

    1321 Upland Dr, Houston, TX 77043.

    Available during our business hours: 8am – 6pm US Central Time, Mon-Fri. 

  • Cancel your shipment

    You can cancel your shipment if your shipment is still in the queue (not processed)

    Note: US Global Mail shipment schedule

    We process requests during our business hours: 8am – 6pm Mon – Fri. Shipment schedule for requests placed:

    • By 1 pm: Ship same day
    • Between 1-3pm: Can ship same day with an expedited fee of $5
    • After 3 pm: Ship the next day

    All time is US Central Time (GTM-6:00). 

      

    CHECK YOUR SHIPMENT STATUS

    You can check your shipment status by scrolling down to the “Shipment Requests” section in Inbox. 

    These shipments are not processed yet. If your shipments are not there, they are already shipped.

     

    HOW TO CANCEL A SHIPMENT 

    1. Log In To Your Account, click INBOX, scroll down to Shipment Request

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    2. Log In To Your Account, click INBOX, scroll down to Shipment Request

    Check the box on the left. Scroll down and click “CANCEL SHIPMENT REQUEST” to cancel.

     

    ITEMS RETURN TO INBOX

    Once shipment cancellation completed, the packed box/shipment will appear in your virtual inbox within 24 hours. 

     

    REFUND

     The payment will be refunded back to your credit card. It takes 3-5 business days to see the funds back in your account.

  • Missing Items in Shipment

    Why are items missing?

    If you do not receive all items at the selected destination, reasons can be:

    1. Customs refused the items’ entry

    If customs refuse the items’ entry, the items will be returned to our facility. Then, the items will be re-entered into your inbox within 24 hours of arrival. 

     

    2. Items went missing during shipment 

    We used the barcode to track every single item in the warehouse. If the items processed and shipped out of our facility, your items might go missing during shipment. It can get lost in transit or confiscated by customs.

    We will make a claim with the carrier (USPS, UPS, FedEx, DHL, Aramex) to investigate the issue. 

    Contact us with details of the shipment and items.

    • Does the package look like it was opened before it was delivered to you?
    • Pictures of any damages in the package and items
    • Copies of the purchase invoices

     

    3. Items not shipped out

    In some cases, the items might be mistakenly left in our facility. Upon your request, we will search our system to locate the items. 

     

    Please contact us if an item is missing from your shipment. We will do our best to support in any cases. 

  • Why hasn’t my item shipped?

    Reasons can be:

    1. The shipment has not been submitted

    2. The shipment has not been paid

    3. The shipment is too big 

    4. Can’t Ship: Incomplete/Missing Declarations

     

    Details are below:

    1. The shipment has not been submitted

    Please go to the SHIPMENTS tab in your account. Go to the shipment in question, its status should be New Request (can’t ship).

    Click on Edit, and edit your shipment. Make sure to select a shipper and click SUBMIT AND SAVE REQUEST button at the end of the page. 

     

    If all information entered correctly,  you will get a message stating the shipment has been received.

    2. The shipment was not paid successfully.

    Please go to the SHIPMENTS tab in your account. Go to the shipment in question, its status should be Waiting for payment.

     

    Please click on the ACCOUNT tab at the top and scroll down to the Payment section.

    Add a new card or update the existing one as necessary. This should ensure your shipment will be charged and shipped.

     

    3. The shipment is too big

    Your items combined exceed the maximum capacity for the envelope service selected. You can ship the item by either:

    • Remove some items from the shipment to meet the size requirements
    • Select an alternative shipping method 

    Please let us know how you would like to proceed. 

     

    4. Can’t Ship: Incomplete/Missing Declarations

    Unknown items is not an acceptable declaration for customs.

    We can open and declare the items for you at your request, but we are unable to proceed with this shipment until a more detailed description is provided.

    Please let us know how you would like to proceed.

  • Track your Shipment

    How to track your shipments

    First you’ll need to log into your account, under the ‘Shipments’ page, you can see all your shipment requests.

    If your selected shipping method includes tracking, you can click on the Tracking Number and see further details. 

    Screen_Shot_2018-12-21_at_3.01.12_PM.png

     

    Items held in customs

    Each country has its own regulations. Neither mail forwarding services or shipping carriers have any control over customs agents or policies in foreign countries. 

    However, we do try to get involved and help. Please let us know as soon as possible if that happens. We can work with the shippers and the local agents to find out what is needed to get the packages as quickly as possible. Customs usually require additional paperwork and/or receipts. If we need those, we’ll be sure to ask you to provide them.  

     

    Missing or damaged items during shipping

    When you receive your package you don’t expect any items to go missing or for the contents to be damaged. In the rare cases when this happens, you can simply submit a request to us and we’ll be happy to help you. All you would need to do is select the ticket form for current customers. 

     

  • Edit your Shipment

    You can edit your shipment if your shipment is still in the queue (not processed).

     

    UPDATE YOUR SHIPMENT

    1. Log In To Your Account, click INBOX, scroll down to Shipment Request

    Screen_Shot_2018-12-21_at_3.09.07_PM.png

    2. Edit Shipment and Add Items to Shipment 

    EDIT SHIPMENT

    If you’d like to edit addresses, shipping methods, shipping date, declarations etc, click on “Edit” on the right of the shipment. Then you can edit all the shipment details again. 

     

    ADD ITEMS

    Check the box on the left. Click ADD ITEM(S) TO REQUEST to add. 

      

    POSTPONE A PAID SHIPMENT 

    You can postpone the shipment if it is still in our facility. Call us as soon as possible to postpone the shipment. 

    However, if your shipment status is “Processed”, your shipment already left our warehouse. 

  • Placing a shipment request

    Make sure your default payment is valid

    Before requesting a shipment, make sure you have a valid Default Credit Card for payment. The shipment will automatically charge the default card. 

    If your default credit card expires, please add a new card or update your card

    If you have not selected a default card, please make one credit card default

     

    How To Request A Shipment

    If you want to ship your letters or packages from your US Global Mail address, here’s how:

    1. Log In To Your Account > Click INBOX

    Screen_Shot_2018-12-21_at_2.26.23_PM.png

    Select the items to ship by checking the box on the left. You can select multiple items if they’re going to the same destination.

    2. Declare the items

    Enter Description, Quantity, Value per Item, and select Insure (if you’d like to insure the item).

    We recommend you declare a reasonable value for your items. Failure to do so could result in extra duties, fines, or delays as customs inspect your packages further. We are not responsible for what you declare on your shipments.

    Click SAVE.

    3. Request Shipment

    Scroll down, and click PLACE SHIPMENT REQUEST:

    Screen_Shot_2018-12-21_at_2.32.55_PM.png

    4. Complete Shipment Request

    4.1. Declaration:

      Declare the items if you haven’t done in step 2. Edit declarations if any.

    Screen_Shot_2018-12-21_at_2.35.32_PM.png

     

    4.2. Specify destination 

     

    You can add New Address or select an address in your Address Book.

    You can make an address default destination by checking the box “Make this my default address”

    Click “SAVE NEW ADDRESS” or “UPDATE ADDRESS”.

     

    To know what locations we can ship to, read more.

     

    4.3. Select shipping methods and carriers 

    Click SHOW RATES to see different rate estimates and ETAs:

    Screen_Shot_2018-12-21_at_2.41.49_PM.png

     

    Select the best method based on their shipping date, trackability, ETA, and rates. 

    You can also select pick up (last option) if you want to pick up at US Global Mail. 

     

    Screen_Shot_2018-12-21_at_2.44.23_PM.png

     

    4.4. Shipping Instructions

    You can specify the date you want to ship the items, if you want to include new items in your box, if you want us to open and bundle multiple items. 

    If you have any labeling, consolidating, or shipping instructions, please specify in the Pack Instructions box. It is much more efficient for our warehouse team to follow instructions here rather than Contact Us form, chatting, or emailing. 

    Screen_Shot_2018-12-21_at_2.47.39_PM.png

     

    4.5. Submit the request

    Click SUBMIT AND SAVE REQUEST. Your shipment request now is under SHIPMENT REQUEST in INBOX until it is processed. 

    Screen_Shot_2018-12-21_at_2.51.29_PM.png

     

    US Global Mail Shipping Schedule

    We process requests during our business hours: 8am – 6pm Mon – Fri. Shipment schedule for requests placed:

    • By 1 pm: Ship same day
    • Between 1-3pm: Can ship same day with an expedited fee of $5
    • After 3 pm: Ship the next day

    All time is US Central Time (GTM-6:00).