Once you pick a virtual address, all your snail mail will be sent there moving forward. You can view packages & envelopes added there, online, by logging into your virtual mailbox account. From there, just select a mail item you want scanned and make a scan request; it’s as simple as that!
Keep IRS notices, bank statements & all important documents, in one place. No more paper mess; sort mail by date & access documents sent to you, on demand. Access all files 24/7 online or download to your computer. Your Virtual Mailbox also comes with Google Drive & Dropbox integration, making online storage a piece of cake.
Within minutes, get notified of every new piece of mail that arrives. Your notifications will appear in your virtual mailbox. From there, just browse through your paper mail, just like you would with Gmail! Need a mail item shipped? No problem; get up to 80% off retail rates!
If you bundle your packages together, you can save even more. Just head over to our shipping calculator and see how much you can save.
Over 80% of the mail we receive in the US is junk mail. Tired of sorting through spam mailers every week? View all incoming mail online, and only save the documents you need. Shred & recycle the rest, keeping our planet green & your mind at peace. In fact, when you decide to start scanning mail, we will even plant a tree in your name.
US Global Mail has planted thousands of trees since its founding in 1999, because of customers like you.
Built to save you time, money and energy.
Sign up, pick a plan and you’ll get a permanent US Global Mail address. Redirect your mail to that address via a USPS change of address form. Your mail starts arriving at its new permanent home and is available via your secure Smart Mailbox.
In your Virtual Mailbox, see images of your envelopes and boxes and digital contents of your mail. Read, print, ship, download, save and search for easy, instant access. No more traveling to your mailbox.
Keep track of bills, taxes, notices, mail online. Share with your CPA, family members as needed. Simple, Secure and Productive. No more lost or misplaced mail. No ID theft from your online mailbox.
Transparent Pricing. No Gimmicks. Cancel Anytime.
Per month, billed annually.
$14.99 billed monthly.
Per month, billed annually.
$19.99 billed monthly.
Per month, billed annually.
$34.99 billed monthly.
Mail scanning allows you to view & manage all your mail, from a virtual mailbox, without the need to go to your mailbox every morning or visit the post office. It is as easy as checking your e-mail; simply log into your virtual mailbox account, and you will find all your mail & packages.
Once you sign up, you will be given a virtual address to which all mail moving forward, will be sent. That includes all your packages, government documents, checks etc. Once a mail item arrives for you, it will get scanned with an image of it uploaded into your virtual mailbox account. An e-mail notification will be sent, every time a new mail item arrives for you. Simply log into your virtual mailbox account, and see all mail that you have. You can request to have an envelope opened and the interior documents scanned. Or you can select a document and have it shipped to your location. If you need something shredded, you can discard the mail item, and we’ll securely shred it for you.
Having your mail sent to a virtual mailbox and being able to view it online, allows you to save on the cost of a PO Box. Because Post Office boxes are at physical retail locations, the cost of a box compared to a virtual mailbox, is more than double. Just to give you an idea; if you were to to rent a medium size PO Box, you will expect to pay north of $30/mo and that would give you a cap on the amount of mail you can receive. When you have your mail scanned and uploaded into a virtual mailbox however, you can get as much or as little mail as you want, at no additional cost. Scanning your mail, starts at $9.95/for the annual plan or $14.95/mo if you sign up for a month to month plan.
Not only is a PO Box more expensive, but every week you need to go to the Post Office to pickup your mail, stand in line and waste gas money back and forth. If you have a virtual mailbox, all you need to do is log into your account from any computer or mobile device, and you have all your mail right there. You can even have all your mail stored there for as long as you like. The first 180 days are free, depending on the plan you select, and even after your free storage days, there is a very nominal storage fee.
Another perk that is worth noting, is free check deposits. You can have all bank checks, including social security checks deposited into your account virtually and for free.
If you are located overseas, you can receive your packages with discounted shipping rates of up to 80%. Due to the amount of mail we ship for our customers, we get large discounts from shipping companies like the USPS & UPS, which we are then able to pass down to you.
If you have not signed up for an account with US Global Mail yet, you can try out our shipping calculator to get an idea of how much you can save, when you ship through us (compared to if you ship directly with the shipping company.)
If you have a Post Office box, that means you can only receive packages from the USPS with no ability to get packages from the UPS or FedEx. When you have your mail scanned using a virtual mailbox however, because your address is a real physical street address, you can receive packages from all shipping carriers and not just the USPS. This gives you the ability to receive shipping quotes from more than just 1 company, allowing you to pick the cheapest option and save more on your shipping.
When all mail gets scanned and processed online, that means that all junk mail gets thrown out before it even enters the account. This allows for you to only see mail that matters to you, and all advertisements to be securely shredded. Any other mail that you do not wish to keep, can also get discarded and shredded. However, at US Global Mail, we ensure that as mail comes in for our customers, we separate junk mail from non junk mail right at the beginning. And if you are sensitive toward environmental initiatives and signing up with environmentally friendly companies, you will be happy to know that 100% of all junk mail we receive gets recycled.
When it comes to the mail scanning and virtual mailbox industry, most companies in the space, will outsource their customer’s mail to local pack & ship stores. It is easy to spot those companies; the ones that advertise “thousands of locations in all 50 states.” At first, that may sound like a great idea because you have options. But when you realize that you are signing up for a service that you will be needing for quite some time with little to not flexibility of switching providers and not knowing the company or individual that will be managing your mail nor being able to see their reviews before hand, then you quickly understand how this can turn into a negative experience long term.
The pack & ship store that manages your mail, is a small local business, usually staffed with a couple people and with no large track history of many years of being in business. These third party stores, also do not specialize in mail scanning and virtual mailboxes. These are independent physical mailbox providers, who first and foremost deal with customers who want to have a PO Box at a non USPS location. That means that all virtual mailbox customers, are second in priority, simply because they barely make up 20% of their business.
The outsourcing model, may work for the virtual mailbox provider for cost savings, but it rarely works well for the customer. And from a customer perspective, it costs exactly the same if you sign up with a company that manages mail in-house or outsources your mail. So why not work with a company that has been around since 1999 and has full onsite personnel, with customer service and mail management teams being located within the same building, while maintaining ongoing communication on the status of your mail?
When you have your mail scanned at US Global Mail, you receive a real physical street address where all your mail & packages are sent to. That same address can be used for the registration of any business and in order to receive IRS notices and other documents from federal & state agencies. Because your address is a physical address and not a PO Box, you can use it for the promotion of your business through Google My Business as well as online directories.
It is a much cheaper alternative to renting physical office space and a more secure alternative to using your home address, as your business address.
How frequently do you change your mobile phone number? If you have ever done so, so far, you probably remember what a hassle it was to try and notify all your contacts of your new phone number. In a similar way, when you start having your mail sent to your virtual address, you want to be able to stick with one address for the long run, instead of having to change it every year. That means, that whoever you choose to sign up with, will need to be someone you get along with (customer service,) and a company that is reliable in processing your mail (mail operators.) We sometimes joke about how selecting a mail scanning provider, is the second most important life decision you can make, after selecting a spouse.
You may have questions on the status of an envelope or package. Or, once in a while, there might be a delay on behalf of the USPS that we are able to give you an update on. In cases like that, you will get to know our customer service team quite well. Being able to work with people who are looking out for your mail, fixing problems before they even come up and keeping you always updated will make a big difference in your day to day interactions with us.
Do your due diligence, look up the reviews of each company you are considering, and think about your mail for the next 3-5 years. It may sound like a long time, but our average customer has been with us for 7 years, with some of our longest customers having been with us for over 15 years! Time will fly when you work with us, and it will be a delight every single time you speak to us on the phone or on chat.
US Global Mail has been scanning mail for expat employees of Fortune 500 companies like Netflix, Chubb & Shell. In some cases, entire corporate mailrooms have been outsourced to us, as a way of saving money and a more streamlined option for managing mail. If you belong to an organization that would consider having a professional mail scanning & management company handle their mail, we would be more than happy to hear from you.
As mentioned, our average customer is with us for 7 years. Some of our oldest customers have been with us for over 15 years and they do not forget to remind us in the reviews they leave for us. As of today, US Global Mail has over a thousand 5 star reviews across platforms like Google, BBB & Trustpilot. That says a lot for a company that manages (literally,) millions of mail pieces with tens of thousands of customers at a time.
When we manage your mail, you can rely on professional, timely & efficient mail management, that is cheaper than any other mail management solution out there (including Post Office boxes.)
If you are on the fence or are curious about the differences between each of our plans, we would recommend you pick the one you find to be most relevant to what you need. And if you are not happy 100% with your pick, we will be more than happy to refund you for any reason what to ever.
Check out our plans, ask our customer service team as many questions as you may have, and give it a try for 30 days. You really don’t have anything to lose.
Your first step is to pick a plan and sign up. From there, you will be asked to upload a couple forms of ID (for verification purposes,) during an onboarding process that will take just a couple minutes to complete. Upload a notarized 1583 form (that allows us to legally manage mail on your behalf,) and you’re good to go. The final step will be to complete a change of address form with the USPS (this notifies them of your new mailing address, so they know to redirect your mail to us, moving forward.) And that’s it!
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Gett a PO box online while maintaining a real street address
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When you get a piece of mail delivered to your address or PO Box, it usually requires you to drive or go to your physical mailbox to pick up the mail. With a mail scanning service, all that paper mail gets scanned & uploaded into your virtual mailbox (think e-mail.) You can access it from any desktop or mobile device, 24/7 and anywhere in the world. When you sign up for mail scanning, you will also get free features like mail
shredding (getting rid of all junk mail!) and virtual check deposit. Need something shipped? Enjoy up to 80% off retail shipping rates when you sign up for the best mail scanning service online.
All snail mail you receive moving forward is sent to our central warehouse where a team of professionals scans the exterior of your mail item. That image is uploaded into your virtual mailbox, so you know what came in the mail. If it’s an envelope you would like us to open & scan the contents of it, you can request that with just a click! Within a couple hours, all documents will be uploaded into your account. Download, label or save it online.
To start having your postal mail scanned and in order to view all your mail & packages digitally, you will need to complete:
The 1583 form is a consent form to legally manage mail on your behalf. The 2 forms of ID, is a precautionary measure to avoid fraud and verify your identity. And finally the change of address form, is to notify the USPS to forward all mail to your new US Global Mail address.
We have gone the extra mile to ensure a smooth onboarding process. So once you sign up, you will be able to send us all the required forms within just a few minutes, online.
Mail scanning is a service offered both for individuals and businesses alike. On the personal plan, depending on the number of names on the account, the pricing will differ. Please visit our pricing page for more info.
To start having your mail scanned, you will need to select a plan and term (month to month or annual.) From there, you will need to complete a change of address with the USPS, so that all your mail is forwarded to your new US Global Mail address. Whenever a piece of mail (envelope or package,) arrives for you, you will get an e-mail notification. Log into your account, and you can complete a mail scan request. Your mail scan will be completed within a few hours and you will get an e-mail notifying you once it is done.
Mail scanning comes with a 30 day money back guarantee. So sign up for any plan, and if you don’t like it, we will give you a full refund.
More questions? Check out Help Center