4.7 out of 5 stars
Based on 2000+ reviews
Save Time and Money
Your Mail. Scanned. Sorted. Visible in Hours.
No more paper pileups. No more missed deadlines.
- Mail scanned within 2–4 hours
- Instant access from any device
- Smart routing rules by department, entity, or location
You see it fast. You act faster.
Free Check Deposits – Because Donations Deserve Better
We don’t believe in charging you to deposit a donation.
- Deposit checks online or mail them to your bank – with digital recordkeeping
- No per-check fees – always free deposits
- No running to the bank; not manual sorting and tracking checks
Your donors gave to support your mission- not your processing fees
One Dashboard. Total Control.
Run multiple entities under one roof? Need the COO and Ops team to tag in? No problem.
- Add multiple users with custom permissions to help manage mail
- Organize mail by EIN, department, or entity – set custom rules
- Sync with Google Drive, Zapier, and more – mail integrates into your workflows
Trusted by Non-profits
and Mission-Driven Organizations
David Sharp
Ops Manager
“Our experience with US Global Mail has been outstanding. The team truly understands the unique needs of nonprofits and goes above and beyond to ensure our checks get deposited smoothly. The online portal is intuitive and lets us view, scan, or forward mail with just a few clicks. Wish we had found it sooner!”
Lizzy Stone
Fundraising Coordinator
“As a non-profit with staff and volunteers in multiple countries, US Global Mail has made mail management effortless. We can consolidate all our mail in one location and access digital scans instantly, which saves us time and ensures nothing important gets lost. Their forwarding options are fast and cost-effective, and we can shred unwanted mail with a click. The service has streamlined our operations and allowed us to focus more on our mission.”
Adelaie Bend
Advocacy Dir.
“We’ve used US Global Mail for several years and couldn’t be happier. The platform notifies us immediately when new mail arrives, and auto scans the mail. We never miss a critical document. Their check deposit service is a game-changer for our donations, and the support team is always responsive and helpful.”
Ready to Simplify Mail?
Join thousands of satisfied customers who are already enjoying the benefits of a virtual mailbox
Frequently Asked Questions
Everything you need to know about virtual mail.
Do you offer discounted pricing for non-profits?
Yes. We offer 25% discounts for verified 501(c)(3) and mission-driven organizations on our plans. Reach out to our team to get the discount code.
Can we manage multiple EINs or entities under one account?
Absolutely. Many of our non-profit customers manage multiple branches, entities, and orgs in the same account for centralized mail processing. Our platform lets you tag, organize, and route mail to manage it easily.
Is US Global Mail SOC 2 and HIPAA compliant?
Our mail handling operations in key locations like Houston, Concord, and New York meet SOC 2 and HIPAA compliance standards, with secure in-house scanning and strict access controls. Learn more about security.
How fast will we see our mail after it arrives?
Mail is typically scanned and uploaded within 2–4 business hours of arrival. You’ll receive instant notifications and can take action—forward, archive, deposit checks, right from your mailbox.
Can we deposit donation checks remotely?
Yes. We offer free check deposits to your designated bank account via scanned images, or you can request batch shipments for bulk processing. There are no per-deposit fees, unlike many other providers. Only shipping fees to the bank, if you choose the ship method.
What if our board or auditors need access to past mail?
We store all scanned mail indefinitely, unless you request otherwise. Each plan comes with free storage days, after which a small charge for physical mail storage applies. You’ll have an archive of all mail online- perfect for board reporting, and grant audits.
Can we add multiple users to one account?
Yes. You can add team members, board members, or your accountant with custom permission levels. Control who can deposit checks, view mail, or manage mail.
Can we integrate with tools like Google Drive or QuickBooks?
Yes. Our platform integrates with Google Drive, Zapier, and more to help you automate backups, document workflows, and reporting.
Can I deposit checks I receive through my virtual mailbox?
Yes, we offer free check deposit services for all plans. Simply request a content scan and deposit, or have it shipped to your bank with an automated deposit slip.
Can we choose where our address is located?
Yes. We offer real U.S. street addresses in 30+ states. We recommend choosing California, New York, Nevada or Texas for compliance and audit trails.
Got more questions?