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How to Get a Mailbox with a Physical Address

Deciding to get a mailbox with a physical address is one of the smartest choices you can make. There are so many advantages (which we will get into in a moment). However, if you’ve never done it before, renting mailboxes can seem like quite a daunting, confusing task.

 

That’s why we are here to help you out.

 

But before we get into the specifics, we just want to make you aware of all the benefits getting UPS PO boxes (or whatever “rent an address for mail” service you choose to use) can bring you.

 

Ready to get into it? Let’s go!

 

The US flag on top of the globe

The Advantages of a PO Box With a Real Address

 

While there are more benefits than the 5 we are going to talk about, these are the main ones (in our humble opinion, of course).

 

Letter and Parcel Security

 

Since PO boxes and other UPS personal mailboxes are safely stowed within the post office, you won’t have any parcels or packages left on your doorstep. Ultimately, this alone ramps up the security and decreases the likelihood of your mail being swiped.

 

However, it runs deeper than this.

 

Even though the UPS mailbox rentals are inside an already super-safe environment, they are individually locked too. Sometimes, this will be via a code, but more commonly, it’s a key system. Just bear in mind that there is only one primary key holder per PO box. (Not that this should make much difference, to be honest)!

 

You Acquire a Permanent Mailing Address

 

Are you moving a lot? Are you flying your whole life overseas to start another life in a new country? Or are you living in an off the grid type of situation? Whatever it is, with a UPS mailbox address, you will have a stable place for friends, family, and companies to send you parcels, packages, and letters.

 

Keeps Your Home Address Private

 

It isn’t a great feeling when you think about how many businesses, customers (if you run a company), and people know your home address. You are putting trust in multiple locations when, in actual fact, you don’t know a quarter of them!

 

With a PO box, you can give registration forms and such this address so you don’t run the risk of having your privacy invaded by unprofessional, unethical fellows.

 

Quicker Mail Delivery

 

All UPS private mailboxes are already inside a postal facility. So, your parcels, packages, and letters will be delivered quicker than if you used your home or business address.

 

Great For Your Business

 

Business mailbox rentals are becoming increasingly popular too! Why? Because they’re cheaper than renting office space, some professionals don’t want their customers knowing they work from home, and clients can rest easy thanks to the company’s fixed, UPS business address.

 

Okay, we’re sure you were already convinced before you clicked on this so we’ll move along now!

 

UPS Store Mailbox

 

With a UPS personalized mailbox, you get so much bang for your buck. We’ll talk specific costs in just a moment but first, let’s have a gander at everything you’ll receive.

 

For starters, you will acquire a mailbox with a street address. Not only does this look more professional if you run a business, but it also won’t cause registration forms to glitch.

 

Plus, you can receive packages from all US mail carriers, not just the USPS. You don’t tend to find this with other private mailbox rentals. And, you can pick up your letters or parcels whenever you can! No really, we mean it. Regardless of the time, you can access your mail since UPS is open to their renters 24 hours a day.

 

Oh, and everything in the facility is managed, maintained, and guarded by UPS store certified experts. You will feel right at home when you walk in the door.

 

We think they are pretty great (if you hadn’t guessed).

 

How Much Does a Mailbox Cost?

 

It is quite hard to give you a hard and fast rule where UPS store PO box prices are concerned. Why? Because there isn’t a hard and fast rule! It all depends on where you live — the state and the city. Although, we can say that they usually range from $20 to $25.

 

PS: UPS mailbox prices run a lot cheaper than your traditional PO box, which only gives you a number and not a valid address.

 

A location pin on a map

Can I Use a PO Box as a Legal Address?

 

In short, no. You only get a number when you rent a PO box. However, acquiring a UPS street address and mailbox will allow you to use it as your legal address.

How to Rent a PO Box

 

If you’ve come this far, you’re serious about getting a PO box. You must be itching to know exactly how. Well, you’re in luck because we’re about to scratch that itch for you!

 

Step One: Location

 

You need to get a PO box somewhere that suits you. Whether that’s near your office or home, it doesn’t matter. Just know you’ll need to go there pretty much every week.

 

Step Two: Choose a Size

 

Typically, post offices will have boxes in the following sizes:

 

  • Extra small
  • Small
  • Medium
  • Large
  • Extra large

 

These all come with different price tags (naturally). Our advice is to ensure that you are comfortable with the cost before you dive headfirst into this whirlpool.

 

Step Three: Register Your PO Box

 

 

You have two options here — to register in person or online. It’s your choice.

 

These days, internet registration methods are used more frequently than the other. So we’ll focus on this one:

 

 

  1. Go to the USPS website.
  2. Search for a branch near you by typing in your zip code
  3. Choose your preferred box size
  4. Pick a payment plan (3, 6, or 12 months)
  5. Click on “reserve now”
  6. Travel to the branch you selected and
    pick up your keys!

 

See? It’s easy when you know how!

 

A BBB award in a desk

Is There an Even Better Solution? You Bet! Take a Look

 

Even though we live in a world that increasingly relies on digital communication – text messages, email, direct messaging, etc. – there’s still a need for a mailbox with a physical address, especially if you are running a business.

 

At the same time, there are a lot of drawbacks to using a traditional PO Box through the USPS, not the least of which is the fact that you are going to be physically restricted to a single location where you’re able to pick up your mail.

 

Thankfully though, with a service like our own here at US Global Mail, you won’t have to worry about the headache and hassle a PO Box brings to the table while still taking full advantage of all the benefits a mailbox with a physical address has to offer.

 

Below we highlight just a few of the advantages you’ll get leveraging our service, the perfect mix between a PO Box and a “virtual mail solution”!

 

Say Hello to Your “Forever” Address

 

When you choose to take advantage of our mailbox services you get a physical street address that you can use as your “forever” address, completely separating your mail from your business or your residence.

 

This eliminates a lot of the headache and hassle that a change of address with the USPS inevitably involves but also guarantees that none of your mail gets “lost in the shuffle” when you are changing addresses, either.

 

Combine that with the extra security and anonymity that this kind of mailing set up affords you and it’s easy to see why so many people are taking advantage of services like ours.

 

The outside of a post office building

Never Drive to the Post Office Again

 

Another of the biggest advantages you’ll enjoy when you set up your mail service here at US Global Mail is never having to drive to a physical post office location ever again.

 

Instead you’ll be able to create a physical street address to receive ALL of your mail and packages, establishing a central “collection point” for your mail that can then be rerouted and sent to you directly no matter you are. Considering that people spend over 500 hours annually behind a wheel, this can be a big time saver for everyone.

 

Do Virtual Mailboxes Have Unlimited Storage Space?

 

Traditional PO Boxes can get pretty expensive, especially if you are expecting a daily flood of mail (like you might if you are running a business).

 

Larger sized PO boxes in particular are very expensive, but the average rate of a USPS mailbox it’s anywhere between $25 and $40 – and you’re always limited to the size of the box that you have rented.

 

With our private mail acceptance service, though, you don’t have to worry about any of those issues any longer. We offer a variety of flexible mail service solutions that include unlimited incoming mail acceptance, guaranteeing that you don’t have to worry about important pieces of mail getting returned to sender just because there wasn’t enough space in your box.

 

Combine that with all the other benefits we provide here at US Global Mail and it’s easy to see why so many people choose our services time and time again.

 

Paper mail and a mailbox on a computer screen

Effortless 24/7 Access to Your Mail

 

You are always in full control of your US Global Mail virtual mailbox, too.

 

Not only will you have 24/7 access to your mail and your packages through our virtual service, but you’re also going to have access to images of all envelopes and boxes as they come in.

 

Every single time a new piece of mail comes in for you a picture will be taken of the outside envelopes/packages, a message will be forwarded to you via email or text directly, and you’ll know exactly when your mail has arrived (almost in real time).

 

We can digitize any mail that you request to have digitized so that you have instant access to those letters and those documents, can pick and choose the mail that gets forwarded to you in the mail that gets shredded and disposed of, and can even have checks deposited into your bank account (at your instruction and your discretion) without you having to run those kinds of errands, too.

 

Reliable Mail Forwarding

 

Because of the relationships we have with global shipping partners we can help you save upwards of 80% on retail shipping fees when you want your mail forwarded to you.

 

We can set up regular mail forwarding that make sure you get the mail that accumulates at your US Global Mail box on a regular basis, with many of our clients choosing to take advantage of weekly or monthly deliveries that make their life a lot more organized.

 

We also accept packages from all shipping partners (USPS, UPS, FedEx, DHL, etc.) and can guarantee that you’ll get your packages when you need them without delay and without having to spend a small fortune on shipping, too. In fact, you can calculate your shipping costs here.

 

Handshake with a security lock symbol above

Final Verdict

 

At the end of the day, it’s been our mission to make sure that the process for taking advantage of all that a virtual mailing service has to offer combined with a street address is as simple and as straightforward as possible.

 

We are proud of the reputation that we’ve built up offering our US Global Mail solutions to more than 80,000 customers and are continuously looking for ways to add even more value to our mailing services.

 

If you’re interested in leveraging the benefits we provide, or just want more details about how to make the most of the mailbox with a physical address services we offer, please don’t hesitate to contact us directly.

 

 

We are based out of Houston, Texas and you can reach us through our online chat and support tools or can drop us a line through our toll-free number (1-866-596-8965) during our normal business hours.

 

Be sure to have a look at the different mailing services we offer, with a range of plans designed to accommodate individuals, small families and organizations, and larger businesses that aren’t satisfied with being handicapped by a physical PO Box.

 

For more details, reach out to us today!

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No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

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Permanent Street Address

Get a PO box online while maintaining a real street address.

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Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

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No limits

Get mail from all your homes and business(es) or both in the same app.

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Deposit bank checks virtually... with the click of a button.

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How To Register An LLC With A Virtual Address

Deciding to start a new business, is stressful of its own. You probably put together a business plan, have hired some industry experts & consultants, and probably poured in a decent amount of money already.

 

The last thing you need to focus your attention on, is the bureaucratic side of filing your Limited Liability Company (LLC.) And as much as we all like free enterprise and streamlined systems, the law is the law, and you can’t argue with “uncle Sam”

 

You may be asking yourself; Do I need physical address for LLC?

 

You will need to have a registered agent address, if you are registering a Limited Liability Company (LLC,) a corporation or a Limited Liability Partnership.

 

Business people budget planning on paper

 

Let’s go through this step by step:

 

What Qualifies As A Business Address?

 

Any address that can receive the paper work that will be sent from the secretary of State, can be used to register your LLC.

 

You may be thinking of big tall glass buildings in the middle of a metropolis, but the reality is, most businesses don’t necessarily fit the description of a service that would be located in a high rise building. And there are many virtual businesses as well (eCommerce is big these days if you haven’t heard.)

 

Many people will decide to use their home address as their business address. Although an option, it is probably not the most viable one. Consider the security risks you are putting yourself (and your family) into, with telling everyone online where you live.

What Address Can I Use For My Business?

 

In order to register a business, you need a physical street address. That can be the address you get from a UPS Mailbox or even a virtual address that is located at a real physical address. It can also be where your business is located. It cannot be a PO Box however.

 

There Is A Better Way

 

Security concerns are not the only reason you would want to avoid using your home address; it also does not look very professional. Some businesses decide to register a PO Box which makes things even more complicated, when trying to explain to customers why your office is in the Post Office building.

 

All kidding aside, there is a big need for actual physical addresses that do not compromise your privacy and still make your business looking sharp. The first option to consider is actually renting out office space. If you do not plan on being on location however, you probably would like to opt in for a Virtual Address.

 

Location on a map

 

What Is A Virtual Address?

 

A Virtual Address is a physical address that you are able to receive mail to, without actually being physically present there.

 

Paper mail arrives at that address and from there is scanned & uploaded into your virtual mailbox. Making it easy to access all your mail online, from your phone, with the click of a button. It is a bit similar to e-mail in a way, with the advantage of having your mail items shipped to your physical location, stored to be accessed at another time, or even shredded if you desire to get rid of sensitive information.

 

Virtual addresses give you the power of handling your mail, remotely.

 

Does USPS Offer Virtual Address?

 

The USPS does not offer a virtual address service. They do have something that is a bit similar, called Informed Delivery which allows you to preview incoming mail, through an e-mail.

 

Can You Register an LLC to a PO Box?

 

While you definitely have the opportunity to register your LLC to a PO Box (most states throughout the US) – any address that can receive mail and the paperwork necessary to finalize the registration of your business is allowed – there are a lot of issues that can arise should you choose to go down this road.

 

For starters, some states and some municipalities are heavily going to encourage you to use your physical, residential address if you were going to otherwise use a PO Box to get that LLC up and running.

 

This is a bad idea for a couple of different reasons, the least of which is having all of your business and residential mail sent to the same location, mixing things up and causing headache and hassle that way.

 

You also lose a lot of privacy when you take this approach. Having your physical address attached to an LLC that you own eliminates any of the potential anonymity that you would have enjoyed with traditional LLC protections, but it also opens up the potential for unhappy or dissatisfied customers (for a variety of different reasons) to know exactly where you live just by looking up the address that your LLC is registered to.

 

Registering your LLC to a PO Box also ties to that PO Box address and limits you to receiving mail at that specific physical location. All of your business mail, packages, and parcels are going to have to go to that PO Box and that postal office – and some post office is aren’t going to be all that excited about you spending a small amount of money on a small PO Box but having a huge volume of mail come flooding in a day-to-day basis.

 

You might also want to move shop later down the line in your businesses life, and having that address changed is going to take a little bit of extra time when you go the PO Box route. You’re much better off having a more traditional business address for LLC sign up – even if that means moving forward with LLC virtual address options like the ones available through US Global Mail, for example.

 

This cuts down significantly on the hassle and the headache that you would have had to contend with otherwise. You’ll be able to streamline your business registration process, you’ll fill the need a business address (physical address) would have left otherwise, and you’ll be able to rapidly move through the LLC registration process in a way that a traditional USPS PO Box have made possible.

 

Person sitting on a chair with a dilemma

 

Can I Use a PO Box for My LLC?

 

As far as using a PO Box for your LLC is concerned – not necessarily registering your business to that address but instead just using that PO Box to receive mail – there are a lot fewer issues or hurdles to clear here.

 

Lots of business owners choose to register their business under a specific, physical address but then have a separate mailing address – almost always a PO Box or a virtual business address for LLC purposes specifically – to avoid having unhappy or dissatisfied clients and customers show up on their doorsteps.

 

Should I use my personal address for LLC?

 

Using a home address to register an LLC, although legal and can be used regularly just as any other address, exposes your personal residence to the public. The address you use for your LLC will be listed in online directories, which can easily be traced by ill intentioned individuals. That is why we would recommend you do not use your personal address for an LLC.

 

Can I Use A Virtual Address For My LLC?

 

Certainly. Virtual addresses are real physical addresses, and as such, you are able to register any business at that location.

 

There’s also a lot of extra anonymity that a virtual business address for LLC purposes provide, especially if you choose to incorporate your LLC in states like Nevada or in the District of Columbia – or even potentially overseas.

 

You wouldn’t want to use a physical address that is paper trailed to you and your identity in those cases, just another reason to consider moving forward with business addresses for LLC operations that are attached to PO boxes or virtual addresses.

 

Virtual address options from a company like US Global Mail do open up a world of flexibility and customization that you wouldn’t get with a traditional PO Box business mailing address.

 

You’ll be able leverage all of the scanning and recording solutions provided by a company like US Global Mail, you’ll be guaranteed to be able to accept packages and parcels from every delivery service imaginable, and you’ll have a lot more control over what happens to your mail – as well as how and when it is delivered – than you would when working with the United States Postal Service.

 

Those are just a couple of reasons to consider choosing a company like US Global Mail when you need a business address service.

 

How Do You Create A Virtual Address

 

The step-by-step process for creating an LLC virtual address for your business is rather simple and straightforward, but it really all starts with you first figuring out what type of address you want to create, how important anonymity is, and where you want your virtual address to be “located”.

 

Step 1: Find a service provider that you can trust, to provide you with the virtual address

Step 2: Select the plan that matches your needs

Step 3: Sign up

Step 4: Send a notarized 1583 Form and 2 forms of ID

Step 5: Complete a change of address with the USPS.

 

There’s always a lot more legitimacy, a lot more credibility, and a lot more confidence built right into physical street addresses as opposed to PO Box numbers.

 

If you’re going to create a business address for LLC purposes it’s a good idea to make it a street address whenever possible, especially if you’re going with virtual services like those from US Global Mail.

 

You’ll want to consider the value and importance of anonymity where the very least the ability to separate your business from your personal life as much as possible – and that all starts with the business mailing address you choose for your operation.

 

Even completely legitimate business owners understand the importance of separating your business and your personal life.

 

Whenever you have products and services to sell there’s always the potential for customers to become disgruntled through absolutely no fault of your own, especially when people are handing over their hard-earned money and have very specific expectations about what they are going to receive.

 

There isn’t a person in the world of business (including attorneys and accountants) that would recommend you use your personal, physical residential address when you need a business address for LLC purposes.

 

Instead these professionals are almost always going to recommend that you choose a business mailing address that is totally separate from that, with enough “distance” from that address to your physical residential address that they cannot be easily linked together with one another.

 

Lastly, because LLC virtual addresses can be created for almost any city or state in the US you’ll want to think about how the location of your new “physical address” is going to impact the perception of your business.

 

Choosing a virtual address in a major metropolitan city lends a certain amount of credibility to your address for sure, especially if your ideal prospects or customers are based in a similar geographic region.

 

Basing your new virtual business address for LLC purposes in a smaller town or rural community may lend a bit of a “smalltime” kind of feel to your operation, and if your ideal prospects or perfect customers do not fit that kind of mold you really handicapped yourself quite a bit.

 

Think about how you want your business mailing address to add to the legitimacy and credibility of your business and then choose an address that makes the most sense. Companies like US Global Mail can help you navigate that landscape easily and efficiently.

 

Location pin on a map over california

How To Register An LLC With US Global Mail

 

There is a simple 3 part process to this:

 

  1. Sign upWhen you do so, you will receive a physical address in the US. That can be used for your business as a mailing destination and an address that can be displayed on business cards and other marketing brochures.

 

  1. Complete the 1583 form. Mail fraud in this country, is growing at a rapid rate and doesn’t have any plans of slowing down. Ensuring the security of our customers, is of utmost significance and a top priority here. Completing this mandatory form, will grant us permission to receive & process mail on your behalf.

 

  1. Access your mail anytimeNo more rushing to the post office, standing in line, just to open up a mail box that is an empty. Using your virtual mailbox, you can check everything online and have any action taken (such as scanning, or shipping) with the click of a button.

 

At the end of the day, those that need a business address but do not necessarily want to deal with the headache and hassle (and lack of control) that a PO Box at the local USPS postal office involves are going to want to take a much closer look at LLC virtual address options.

 

US Global Mail is an industry leader in the nontraditional mailing service business, trusted by entrepreneurs and business owners all over the country to give them far more control flexibility, and utility out of their mailing needs than the USPS ever could.

 

You’ll want to have a close look at the options available for a virtual business address from US Global Mail ASAP. There are a variety of different solutions available to fit your needs and your budget, helping you build the perfect mailing solution for your business without any real extra effort on your behalf whatsoever!

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

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Pros & Cons Of Using A Mail Scanning Service

Each hour in the United States, the postal service processes an astonishing 20.2 million pieces of mail. The majority of that mail is intended for business purposes, and it can become quite the hassle for some business owners!

 

Waiting for that mail often isn’t an option, and it can become very frustrating to have to wait. Organizing and sorting through it can also take hours.

 

This is one of the key reasons that so many businesses decide to invest in mail scanning. In this piece, we’ll take a closer look at what we mean by mail scanning before we explore its pros and cons.

 

If your business needs to take advantage of flexible, adaptable, and (maybe most importantly) controllable mail solutions, the odds are good that mail scanning is right for you.

 

At the same time, not every business is going to be ideally suited to mail scanning services – even the best options on the market today, like US Global Mail. We not only cover the benefits and advantages of using a service like this below, but we also dig a little deeper into the drawbacks of these kinds of services before you commit to any of them.

 

Let’s get right into it!

 

Mail notification popping up on a computer screen

What Is Mail Scanning?

 

Mail scanning is a service where a business opens and scans mail on behalf of a client. A trusted mail scanning provider will work with a number of businesses to efficiently and safely deliver mail digitally.

 

Instead of having your mail simply pile up at the post office or at a mailbox service you are taking advantage of, the mail will instead be picked up by a mail service (or sent to a mail scanning service) to be digitally photographed or scanned – with those documents then sent to you immediately via email (or provided through a customer accessible portable online).

 

These kinds of services have been available to individuals and business owners for years and years now, but with the internet and digital scanning/photography solutions better than ever before they are a lot more innovative, a lot more controllable, and a lot more accessible (not to mention more affordable) than ever before, too.

 

The Pros of Mail Scanning

 

Now that we understand what mail scanning is, let’s dive right into the key benefits of this type of service.

 

Woman on the phone checking her virtual mailbox

Stop Waiting for Forwarded Mail

 

A number of delivery services offer mail forwarding, but this can extend the length of time that you have to wait for your mail. A number of important documents are sent via the mail, and this could mean that you’re left in the dark when you should be making important decisions.

 

If you decide to work with a trusted mail scanner, you’ll be able to access your mail much faster. This can give you the additional time that you need to start making the right decisions for your business.

 

Because you are alerted the moment that a new piece of mail is received and scanned you’ll know – in just a few moments – every time new mail pieces and packages hit your mailing address, but you’ll also know exactly what those mail pieces, packages, and parcels are.

 

You can forget forever about having to drive down to the post office just to see if any mail has come in that day.

 

Instead, you’ll have a much better idea of exactly what is waiting for you at the post office thanks to these digitally scanned documents. That lets you better plan your day and your mailbox visits, helping you to avoid wasting time, energy and gasoline driving out to a mailbox only to find that it’s empty or filled to the brim with nothing but “junk mail”.

 

Does USPS Scan Mail?

 

The USPS does not scan mail (interiorly.) They do however have a mail preview service called Informed Delivery. This will send you a daily e-mail, with an image of the outside of your envelope or package that is about to arrive.

 

Can USPS deliver without scanning?

 

No. In order for the USPS to be able to track your mail piece in the system, it needs to scan the barcode on it. If the barcode is not visible for the scanner to pick it up, they will add in the information manually.

 

Does USPS scan every piece of mail?

 

Yes. According to the USPS website, the carriers will scan every barcoded mail piece that enters the mailstream and track those packages up until they are delivered.

 

Do they scan packages in the mail?

 

The USPS will occasionally X-ray packages that go through, especially in larger cities for security reasons. However not all packages that go through the USPS system are scanned with an X-ray.

 

Man starring at a clock and waiting

 

Organize Your Mail Digitally

 

We live in a digital world, but the power and popularity of physical mail still persists. This can be very frustrating for those business professionals who rely primarily on digital technologies. From that perspective, physical mail is very inconvenient.

 

Mail scanning is a great solution to this issue. A reliable mail scanning service means that fast-moving professionals can stay on top of their physical email using digital platforms. This helps people to stay on top of their work in one single location.

 

Imagine how much easier life will be when you have digital records of every piece of mail, every parcel, and every package that you have sent to a personal or business address.

 

Not only will this help your own personal record keeping (allowing you to keep better track of when and what packages were delivered to you), but you’ll also have these records permanently to refer to for any different number of reasons you may have to in the future.

 

Perhaps a company sent you the wrong package and you need to verify with them that this happened, or maybe a customer or client said that they sent you an important package but you don’t have a record of it arriving.

 

These kinds of records aren’t available when you’re using a traditional mailbox or USPS PO Box solution.

 

With US Global Mail, though, these record-keeping capabilities are standard across the board.

 

A virtual mailbox showing up on a mobile & computer device

Are Virtual Mailboxes Safe?

 

Given that mail has the potential to be picked up by anybody at any time, it could pose a security risk. This is a big challenge that businesses need to manage appropriately – if not, those businesses might find themselves the victim of a data breach.

 

Mail scanning is a great solution to the problem of security, given that the mail is handled by a group of trained and trusted professionals. Those letters are then sent securely via a digital platform, making sure that they are seen only by the right eyes.

 

A number of mail scanning providers will also take care of the disposal of mail, too, adding an extra layer of security.

 

The most important thing you can do when signing up for a virtual mailbox service that provides mail scanning solutions is to really research the company you are considering from top to bottom.

 

Not only is it a good idea to contact their customer service line directly and ask them any questions you might have, but it’s also a good idea to really read all the reviews about that company online (good and bad) to get a more complete picture of their reputation in the industry.

 

It’s not a bad idea to ask a virtual mailbox and mail scanning service for a list of top clients that you can call yourself, either. This will give you the kind of inside information you never would have been able to access otherwise straight from real customers that are in your same or similar situation – individuals that will let you know how safe and secure they find services to be.

 

Pros & Cons Of Using A Mail Scanning Service 2

Access Direct Mail on Mobile

 

Business travel is more prevalent than ever before, meaning that there are a number of professionals who find themselves on the road on a regular basis. Direct mail is inconvenient for those people, who will often need to make key decisions in response to that mail.

 

Mail scanning services are great for those professionals who need to stay updated while they’re on the move. The best mail scanning providers are able to send messages incredibly quickly or upload mail to a platform. It’s very simple for business people to access those platforms on mobile while traveling.

 

So much of the way that we run our businesses is conducted online through our phones, and there’s no reason that you shouldn’t be able to do the exact same thing when it comes to managing your mail.

 

The fact that you can always keep an eye on your mailbox through your phone is like a superpower, giving you the ability to schedule mail pickups with your staff or team anywhere on the planet as long as you have an online connection and your phone handy.

 

Woman holding a smart phone in her hand

Free Online Storage

 

Direct mail can be quite frustrating because it takes up physical space. This can become a burden within office environments and it can distract team members – countless studies have demonstrated how clutter can be a big drain on productivity.

 

Storing and maintaining that mail can also become difficult – it’s often a complete job in itself! Mail scanning services are very convenient, given that they empower businesses to digitize their messages and store them in the cloud.

 

The best mail scanning providers will offer secure digital platforms, too, with ample amounts of storage. This platform means that businesses have immediate access to their mail exactly when they need it, without the headaches that come with physical direct mail.

 

If you’ve been in business for any amount of time you’ve likely heard horror stories about someone losing important mail documents, important packages, and important contracts just because of the physical nature of those items getting lost in the shuffle somewhere.

 

You have a digital document you not only have the opportunity to secure that safely on a variety of different platforms, but you also have the ability to create a near infinite amount of copies (as many as you like) without having to worry about cluttering up your home or your office at the same time.

 

Documents are stored in mailboxes in the cloud

The Cons of Mail Scanning

 

Now that we’ve taken a look at the benefits of mail scanning, let’s take a closer look at some of the perceived downsides.

 

It’s worth noting that these downsides will only apply in very particular cases – more often than not, mail scanning can help businesses to operate more efficiently than ever before.

 

These downsides are likely not going to be deal breakers for the overwhelming majority of individuals or business owners out there right now looking to take advantage of these kinds of services, but they are important to bring up all the same.

 

Pros & Cons Of Using A Mail Scanning Service 3

Concerns About Privacy

 

Some security-conscious businesses might be concerned about having a third party handle their mail. Particular industries will be more sensitive to this than others, and it could even breach compliance rules.

 

It’s worth noting, though, that the best mail scanning providers have proven track records. They are trusted by a large number of businesses throughout the United States and they deliver a consistent level of service. This is why it’s so important to do your homework before you choose a mail scanning service provider.

 

Again, you should never sign on the dotted line and agreed to move forward with any mail scanning service until you’ve done all your research and due diligence.

 

You really want to know exactly who you are working with, exactly who you are trusting with something as important as your mail, and whether or not you’re going to be protected as a client going forward as far as your privacy is concerned.

Hand holding a smart phone that is private & secure

 

An Additional Expense

 

Some businesses – particularly nascent ones – are often reluctant to assume new expenses. It can be intimidating to forge new contracts, and that’s why some of those businesses are reluctant to pay for a mail scanning service.

 

Taking a big picture view, though, mail scanning is often a worthwhile and profitable investment. It can save a great deal of time and ensure that businesses stay on top of important activity via direct mail.

 

A quick cost benefit analysis on these kinds of services (services that are almost always super affordable) will show most entrepreneurs that you actually make – or at the very least save – quite a bit of money by outsourcing these kinds of services in the first place.

 

A calculator on a expense chart with a pen next to it

Start Scanning Your Mail Today

 

We hope that this piece has given you a clearer idea about mail scanning and why it may or may not be right for you.

 

As with any other business decision, it’s critical that you carefully weigh the pros and cons to guarantee you make the right decision. You’ll also want to find the right provider: be sure to learn more about US Global Mail today and how we might be the right fit for your business.

 

US Global Mail as a top-tier reputation in the mail scanning industry these days, a reputation that you’ll be able to independently verify – and a reputation you can trust to give you top-tier services that protect your privacy and your security, too.

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

Recent blog posts

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Travelling Mailbox VS US Global Mail

In this blog, we will be taking about Travelling Mailbox.

If you have been following this thread for a while, you will have noticed our effort to take a deep look into all the available mail forwarding & virtual address companies, and help people understand some of the core differences, companies you can consider and companies you’d like to stay away from.

 

Here at US Global Mail, we are confident we offer the best service & at the lowest price on the market (guaranteed) & have proven to be the leader in mail forwarding, for over 20 years. With over 80,000 customers under our belt, US Global Mail is the largest virtual address & virtual mailbox firm in the US.

 

Today we will be looking at another service; Travelling Mailbox.

 

The main difference between companies like iPostal1, Post Scan Mail (etc) and US Global Mail has to do with whether mail is being processed in-house, or outsourced and independently owned pack & ship stores. Additionally, companies such as iPostal1, target a market of people focused on acquiring prestigious locations for their businesses, or conveniently located places where they can go and pick up their mail.

 

Travelling Mailbox is no different than any of the aforementioned services, and in fact they too offer several addresses throughout the country. In an effort to avoid repeating ourselves as to “why” that’s a bad idea, read the full explanation here.

 

To dig in deeper, we will see in more detail a great number of reasons why Travelling Mailbox is probably not your best option when it comes to mail forwarding.

 

Paper mail being delivered across the world

 

Shipping Rates

 

The advantage of working with a Virtual Mail company, is the fact that usually such services, process a good number of snail mail and ship an even larger amount. That essentially means, that shipping companies such as the UPS, are able to offer more favorable discounts to the company itself, which is passed down to the customer.

 

If you decide to move forward with Travelling Mailbox, unfortunately they do not share those savings with the customers but instead, simply offer retail shipping rates. If you are unsure what you should be paying for shipping, or looking to compare prices, check out our dynamic & accurate shipping calculator.

 

US Global Mail saves a lot of money when working with companies like FedEx & the UPS. And because we really care about offering the best bang for your buck, we pass on those discounts to you. It is an accurate estimate, that when forwarding your mail with us, you get up to 80% off on shipping costs. Travelling Mailbox unfortunately, not only does not come anywhere near those types of discounts; they don’t offer any discounts at all.

 

Shipping calculator price comparison

 

The monthly fee 

 

Why pay $15 per month, when you can only pay $10?

 

US Global Mail has a lower monthly fee, but it gets better; we also offer more perks than Travelling Mailbox does.

 

Here’s a short list of the additional benefits you get, when working with US Global Mail:

 

  • UNLIMITED incoming mail
  • UNLIMITED forwarding addresses
  • FREE letter storage for 180 days
  • FREE package storage for 30 days
  • FREE insurance up to $100 on every shipment
  • Consolidation & Repackaging on request*
  • Pick-up of documents on request*
  • Automatic forwarding options
  • Form 1583 Online Notarization Service
  • Wind-down option for easy account closing
  • Customs Paperwork Assistance

 

When everything is said and done, you are getting hundreds of dollars of additional value per month, not given to you by Travelling Mailbox.

 

And…even our monthly fee is 35% cheaper!

 

List of additional features offered with the signup of a virtual mailbox

 

Additional Fees

 

Unfortunately, so many mail forwarding & virtual mailbox companies, find a way to nickle & dime you for every bit of the service. As an example, Travelling Mailbox charges handling fees of $0.25/item after their limit, while US Global Mail offers unlimited handling with no fees at all.

 

Here’s another example: handling fees per box you receive.

 

US Global Mail doesn’t charge a dime, while Travelling Mailbox will charge you $4.95 per package.

 

We could go on and on: check deposit fees, shipment processing fees, low caps on letter storage and additional charges above those caps, limits on the number of users per account (unless you upgrade) etc.

 

The bottom line is: US Global Mail has transparent, straightforward pricing with no hidden charges that “miraculously” only show up after you have signed up for an annual plan already. What good would it be to us, to have people signing up for our service, and then cancelling the next year because we’re treating them with such ripoff tactics?

 

No.

 

We want to work with you, and help offer a streamlined virtual mail system that can help you keep track of all your snail mail, and the fraction of what you will pay the common mail forwarding service.

 

A torn out piece of paper with a note under neath that says: no hidden fees

 

Reviews

 

Speaking of customer service, we are the epitome of customer service in this industry. One of the biggest areas of our budget as a company, is spent on our customer support personnel. And we are glad to pay that kind of money! We are vigorous in hiring the best talent in the marketplace. Which is why we consider such employees as investments, rather than expenses.

 

We want to offer all customers, the best possible experience. And that can only be done if we employ talented & well treated customer service people. If they’re happy with our workplace environment, that will transfer over in your phone conversations or e-mail correspondence with them. It’s a win, win, win situation. And we couldn’t be prouder!

 

Below you will get a clear picture of who has the most well reviewed service on the market – both in qualitative and quantitative terms.

 

Trustpilot review comparison between US Global Mail & Travelling Mailbox

 

These reviews come from Trust Pilot, the most reputable review platform online, where every reviewer gets to be confirmed & verified as a genuine customer of the service.

 

Let’s analyze some of the data real quick:

 

Not only does US Global Mail have the highest review scoring, but in every single rating category, from “Bad” to “Excellent” – we outperform everyone; the smallest number of “Bad” reviews & highest number of “Excellent” reviews. And Travelling Mailbox does not seem to have enabled this customer review platform as part of their program, or at least it’s not ranking anywhere in the top 4 mail forwarding services.

 

When it comes to streamlined mail management & virtual addresses, the choice is simple!

 

For any questions, you can contact us here.

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

Recent blog posts

stamps on an envelope

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Uncategorized

Pros & Cons Of Having A Virtual Mailbox

We might live in a digital world, but direct mail is here to stay. Statistics show that the average ROI for direct mail campaigns is placed between 18-20%. The ROI is so high because an estimated 80-90% of direct mail is opened.

 

Those statistics explain the lasting appeal of direct mail. At a certain point, though, keeping up with your mail as an individual or a business owner becomes impossible. That’s when you might want to invest in a virtual mailbox.

 

In this post, we’ll quickly define what we mean by a virtual mailbox before we look at the pros and cons of these services.

 

A physical mailbox exiting a computer screen

What Is a Virtual Mailbox?

 

A virtual mailbox is a service where a provider offers its clients a physical mailing address. The majority of those providers will receive physical mail on behalf of their clients while offering a host of supplementary services, such as:

 

  • Scans of envelopes and packages
  • The option to shred, hold, or ship items
  • Competitive shipping rates
  • Depositing of checks

 

List of the advantages of renting a virtual mailbox

The Pros of a Virtual Mailbox

 

Now that we have a better understanding of what we mean by a virtual mailbox, let’s jump right into the positives of this service:

 

Perfect for Digital Nomads

 

The gig economy is well and truly flourishing. This means that there are more digital nomads working their magic than ever before. Those talented and mobile workers are often on the road, though, and this means that they can often struggle to receive and manage physical mail.

 

A virtual mailbox is a perfect solution for those nomads, who can enjoy their adventures safe in the knowledge that their mail is being cared for properly.

 

They can set and forget their virtual mailbox. The best providers offer regular notifications and updates, too, empowering digital nomads to effortlessly handle their direct mail.

 

An expat sitting in a scenic location and working on the computer

Convenient Service

 

Any business owner will understand that direct mail can become a challenge to manage. The average business owner will receive a huge volume of mail – some of it will be garbage, while there will be some business-critical pieces too.

 

Sorting through mail to differentiate between those two groups is often a job in itself. Thankfully, virtual mailboxes handle this time-consuming task for business owners.

 

This means that business owners are free to focus on what they do best: running their business. Small business owners will be particularly thankful for this service, and they can save many valuable hours by enlisting the help of a virtual mailbox.

 

An orange button that says: make it easy

A Quick Resolution to Direct Mail

 

A big problem with direct mail is the fact that it doesn’t really make itself known as an email does. When a person receives an important email, they’ll see it right away and they’ll be able to formulate their response.

 

Direct mail, on the other hand, is often left at the bottom of a postbox for days at a time. This might mean that business owners unknowingly neglect important communication and fail to act on it.

 

With a virtual mailbox, though, they can rest assured that they’re taking care of their commitments right away. Those business owners will receive notifications when they get an important piece of mail and they’ll be able to act right away.

 

Paper mail entering a mobile phone and coming up on the screen

Never Change Address

 

Digital nomads travel and change addresses on a regular basis, but businesses do too. Some nascent businesses will often change their premises and their departments will often shift between different locations.

 

This can cause lots of confusion and it might mean that businesses fail to receive important pieces of mail. It can also result in costly delivery fees when items have to be sent between different locations.

 

A virtual mailbox can put an end to this problem. With a virtual mailbox, businesses and freelancers can benefit from having a single address that doesn’t change. This makes life much simpler and far less stressful for business owners who need to focus on nurturing their business.

 

A cross street

Reduce Clutter

 

Numerous studies have shown that a clean office without clutter can help employees to work to the best of their ability. An office that is replete with clutter can distract people and detract from the suitability of a workplace.

 

Virtual mailboxes are a great help here. Virtual mailboxes empower business owners to receive only the mail that they need – any unwanted mail can quickly and securely be disposed of.

 

This helps businesses to reduce clutter and stay focused on what counts: growing their business by working as effectively as possible.

 

Paper mail all scattered around

Ideal for individuals

 

In 2019, the State Department estimated that there are around 9 million U.S. citizens living abroad. A virtual mailbox service can make life much simpler for those people. With a quality virtual mailbox, they don’t have to worry about bothering their family or friends, or waiting for an important piece of mail to be shipped overseas to them.

 

Woman holding a tablet in her hands

The Cons of a Virtual Mailbox

 

Some people might be reluctant to pay for a virtual mailbox service because they don’t want to take on another cost. 

 

Some freelancers and nascent business owners, for instance, might find that they are uncomfortable taking on extra costs during the early days of their business. Between software, equipment, specialist tools, and other business supplies, they might find themselves a little anxious about incurring an additional cost.

 

It’s totally understandable, but it’s important to bear in mind that a high-quality virtual mailbox service can deliver a high ROI. In fact, many of those business owners will often decide to invest in a virtual mailbox once they have nourished their business enough.

 

A troubled person looking at two buttons that say pros & cons

Purchase Your Virtual Mailbox Today

 

We hope that this piece has been helpful to you!

 

If you are ready to get the best virtual mailbox in the business, be sure to learn more about US Global Mail today. We are proud of our reputation as industry leaders and it would be our pleasure to help you take care of your virtual mailbox needs.

For any questions, feel free to contact us here!

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

Recent blog posts

stamps on an envelope

Postage to Canada

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Categories
Uncategorized

Earth Class Mail VS US Global Mail

In today’s blog, we will be reviewing Earth Class Mail.

 

We have covered extensively the reasons why offering virtual addresses in several locations and outsourcing your mail for customers is a terrible and immoral idea. 

 

As a refresher, here are the top 3 reasons:

 

  • Increased security risk when it is outsourced to a smaller subcontractor
  • Mail theft & warehouse security
  • Location is irrelevant for virtual mailboxes; mail is uploaded to the cloud – so the location of your virtual address does not practically matter. 

 

Virtual mailbox displayed on the screen of a mobile phone

 

In today’s blog we will be exploring another Mail Forwarding company that you may come across; Earth Class Mail. 

 

Like iPostal1, they too advertise the “hundreds and hundreds” of locations they offer. 

 

As mentioned before, this is nothing better than a Cable Company (TV) pitching you to switch provider & get 1000 more channels that you’ll never watch.



Unlike iPostal1 though, in the case of Earth Class Mail things become even more problematic…

 

Here is an example of a location offered on their website.

 

Map showing the location of a pack & ship store for Earth Class Mail

 

“The Perfect Portland Address” they say..

 

Read the address again and you’ll see it’s nothing more than a PO Box…

 

Your virtual address is now a PO Box in Portland; very professional if you’re looking to register your business there (irony.)

Were you also interested in setting up a Business Listing with Google? 

 

There’s an issue with that…Google does not accept PO Boxes for the postcard verification. 

 

So what exactly is the value in offering a PO Box as a Virtual Address? 

 

No value really as:

 

  • It doesn’t look professional for business purposes
  • You can’t use it on Google
  • You can simply register a PO Box yourself and avoid the upsell
  • Earth Class Mail charges an arm & a leg, compared to what the Post Office will charge you.

 

Hand holding paper mail exiting through a computer screen

Pricing

 

Since we did bring up pricing, it’s probably worth going over the exact details on that. Objectively speaking, no matter what Mail Forwarding & Virtual Mailbox competitor you ask, the most expensive service is offered by Earth Class Mail. 

 

The lowest price you’ll ever get with Earth Class Mail is $39/mo and that does not include additional fees that come with the service. 

 

US Global Mail on the other hand only costs $10/mo and with a ton of Free Perks that Earth Class Mail will upsell you for. Here’s a list of those perks US Global Mail gives you:

 

List of perks & services offered with the signup of a virtual mailbox

 

So why is there such a big difference in pricing? 

 

For one, Earth Class Mail is a service strictly focused on business customers. Examples of those would be large law firms, accounting firms etc – that have a big volume of mail coming and need streamlined mail management. 

 

Another reason is the fact that US Global Mail is a larger company and with a lot more customers, meaning that we’re able to offer discounted rates not only on our monthly membership, but also when it comes to shipping (carriers will give greater discounts, the more mail items you send through them.)

 

Person tracking mail packages in a warehouse

 

Reviews

 

It’s easy for someone to tout their own horn. But what if you have an objective market-place in which people call out the best service? 

 

What is more transparent than reviews from customers who have signed up and used the service? 

 

Here is how we compare to Earth Class Mail (and even other services.)

 

Review comparison board for 4 mail forwarding companies

 

As you can see, we have far better ratings than anyone in the industry!

 

Additionally, Earth Class Mail has only received 2 reviews, compared to US Global Mail which has received over 700 reviews at the time of writing this article.

 

US Global Mail has been around since 1999, has over 80,000 customers under its belt and has been proven to be the leader in virtual addresses and mail forwarding. We do not take such an honor lightly and treat every customer as if it were our first!

 

For any any questions, you can message us here.

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

Recent blog posts

stamps on an envelope

Postage to Canada

Looking to send mail to Canada? Here is a guide on covering postage to Canada.

Read more
media mail being inspected

USPS Parcel Select Ground

Interesting in using USPS Parcel Select Ground? Read this guide before you choose USPS Parcel Select Ground for your shipping needs.

Read more
weighing stamps

How Much Are Stamps?

When the United States Postal Service announced that the cost of postage was going up in 2021, a lot of people started to wonder just how much are stamps going to cost now?   If it feels like the USPS is always bumping up the price of stamps (on what feels like an almost annual […]

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Do You Need A PO Box in 2020? Here’s What The Data Says

We just entered a new decade, and many industries in the 21st century have seen great disruption while other sectors have been more stable and resistant to change. The USPS started off traditionally with a mailman who would carry mail by foot or on a horse. And although the means of mail transportation has changed over the years, paper mail still remains paper mail.

 

Even still, the idea of being able to drop a letter, parcel, or package into a PO Box somewhere – anywhere – and have it arrive at its ultimate destination (without spending a mountain of money on shipping) is something that we all have come to take a little bit for granted.

 

No, the USPS isn’t perfect. But it has been doing an amazing job ever since it was started generations ago – and is still a huge part of our day-to-day lives.

 

Yes, the volume of mail people exchange has dropped dramatically, but there are certain pieces of mail that cannot be delivered in any other way in this digitally centered day and age.

 

Which raises the question: Do you really need a P.O Box in 2020? Are there are any better alternatives available?

 

This is a question that you are really going to have to mull over, particularly if you are a business owner or entrepreneur these days. The odds are still pretty good that you are getting a decent amount of mail – and sending or receiving important business documents, packages, and parcels through the mail – which requires you to have some sort of mailbox solutions in place.

 

A physical mailbox stuffed with paper mail inside

 

Let’s start off with the first question on the importance of maintaining a P.O Box. To answer that, you need to consider first what is easily replaceable (and has been replaced) by e-mail, what could potentially be replaced using a Virtual Mailbox, and of course what still needs to come in the old fashioned way. 

 

It goes without saying that the majority of business correspondence is done now via e-mail. When you also consider social media giants like LinkedIn & Facebook, the amount of letters people need to actually mail out has been reduced significantly. And it doesn’t stop there, text messages, phone apps (think What’s App, Slack, Telegram) have kept the majority of written communication digitized.

 

Combine all of that with the ease in which we can create digital documents that all can be fired over the internet pretty quickly – reaching our recipient instantaneously – and it’s not hard to see why so many people are moving to a paperless world and embracing everything that digital communications have to offer.

 

If that covers  the lion share of mail, then what else are people using the Post Office for, other than packages & Pizza ads?

 

Magazines with promotional ads & junk mail

 

Think of all forms of ID and official documents; have you ever received those text alerts that you owe money to the IRS? That’s right…the IRS never sends notices via a text or a phone call. Rather it uses your good ol’ USPS. What about other important documents such as ID’s, Passports, Driver’s License, Social Security Cards etc? Yes, these also can only be delivered to you using the Postal Service. 

 

So there are definitely a couple areas where e-mail or What’s App may not come in handy. 

 

We all know that while the digital revolution is in full swing (and has changed most every aspect of our day-to-day lives) there are still a lot of things that have to go through the mail, still a lot of demand for physical documents, packages, and parcels to be delivered, and still a need for the services that help get our mail to us and to our intended recipients.

 

But does that really mean you still need a PO Box to receive those documents?

 

Well, that’s an entirely different conversation altogether.

 

See, when you maintain a PO Box, that means that you are sharing that with pretty much anyone else that needs to send mail your way. That includes utility companies, relatives etc. So with every single item you get, you are adding an extra reason to go to the Post Office, deal with traffic & grumpy employees. And most of the time, the mail you get is probably spam anyway. 

 

The truth of the matter is there are a whole host of nontraditional mailbox services and mail scanning options available today that never existed before.

 

Many of these services are designed to work in conjunction with our digital approach to communication, giving individuals and businesses an opportunity to get the best of all worlds – a legitimate physical mailing solution and digitized services – all under one roof.

 

The trick, of course, is finding the right service to move forward with so that you are leveraging the right platform for all of your communication needs. This can be a bit of a sticky situation to navigate, again in large part because there are so many different services out there promising the moon and the stars when it comes to results but not really ever able to live up to those expectations.

 

There’s A Better Way

 

What if those rare items that need to absolutely be sent via the USPS once every 5 years, are shipped to your address when they arrive?

 

In other words, what if you get the lion share of your mail (99%) virtually and only get official government documents (1%) delivered to you? 

 

Residential mailbox shooting snail mail out of a computer screen

 

Think of the time you would save annually, driving back and forth from the post office, think of the gas you would be saving, and think of the convenience of checking all incoming mail from the comfort of your own couch & phone. 

 

Not only that, but think of how much time you’re going to be able to save wondering if something has arrived at your mailbox, driving down only to find it empty, and then maybe skipping that errand for a couple of days in around – only to find out that your package or parcel has arrived and was waiting for you to pick up.

 

The traditional USPS mailing system is a little bit broken, little slow, and (honestly) a little outdated. There are a lot of huge advantages you can leverage when you move to a mailing service like US Global Mail, for example – and just one of them is having a much better and firmer understanding of everything that’s being delivered and when it has actually arrived.

 

It gets better when you consider that all mail items you receive are scanned externally so you can actually see who the sender is and whether it’s worth it to have it scanned or just shredded. Additionally, all incoming mail items will be added into your Virtual Mailbox and from there, can be organized & labeled, the same way you use Gmail. As an example; let’s say that you want to look at your Tax Records or IRS Notices from the 3rd quarter of 2019, you can just filter your inbox based by date and easily recover it. Virtual Mailboxes are terrific tools for documentation purposes and keeping track of all files. No more paper mess; not in this decade!

 

You’ll never again have to worry about piles and piles of physical documents accumulating, having to find a place to store everything, or scanning things manually so that you have digital records you can rely on later down the line.

 

Instead, mail scanning services work to handle all of that heavy lifting for you. They give you the digital documents save on any device you want (on multiple devices all at once), streamlining your mail reception assess and generally just making life a whole lot easier to navigate forward.

 

And what about mobility? If you need to spend some days (or months and years) out of the country or even out of State, having a virtual mailbox means you can always access your paper mail on demand. No need to wait until you’re back, nor rely on relatives & friends in picking it up for you. Many times, people who take a couple weeks to go vacation overseas, will leave all mailing concerns with their friends back home; but do you really trust your friends that much as to pick up your social security check, or go through your financial data? It’s definitely not the most reliable alternative and in some cases, not the safest either. 

 

Nobody wants to worry about whether or not their physical mail is going to become compromised in these situations. This is especially true if you are running a business and expect sensitive or confidential documents to be sent through the mail while you are away.

 

Having a service that can hold onto those packages and parcels for you rather than hoping one of your friends or family members can take care of that is a huge advantage and should give you a lot of peace of mind.

 

Person relaxing on a beach

 

Additional perks you would not get with a traditional PO Box, include the Check Deposit. Let’s say you get a check from the social security office – why would you want to drive to the post office, get the check, then head to the bank and deposit it if you could do all this with the click of a button? And speaking of easy to use apps and clicking on screens, any undesirable mail you can easily shred also from within the app.

 

This just isn’t the kind of service that you’re going to be get when you’re having all of your mail handled through the USPS. This kind of hybridization mail and banking (as well as scanning and shredding) all works to create a more streamlined approach to mail services, putting you in the driver seat and giving you a whole lot more control over the overall experience from start to finish.

 

Below is a full breakdown of all the benefits you get, when using a Virtual Mailbox.

 

Additional services offered with the signup of a mail forwarding plan

 

So circling back to our original question on the importance of maintaining a PO Box in 2020, we think there are more perks with using a Virtual Mailbox as opposed to a physical mailbox (or PO Box,) and it’s even half the price (because it’s all stored in the cloud.) A good portion of people’s banking needs is done using an app or even online banking. Most (if not all) bills are also paid online. Why not also use your phone to get your Snail Mail?

 

At the end of the day, a lot of people are moving away from a traditional PO Box and instead looking to leverage services like those provided by US Global Mail – and it isn’t hard to understand why.

 

People today want more control over their physical mail, want to take advantage of dependable and reliable scanning services, and are looking to find ways to move their physical mail to the digital route without having to sacrifice the ability to receive mail at the same time.

 

There are plenty of options out there willing to promise the moon and the stars when it comes to results, reliability, and overall service capabilities.

 

However, time and time again the folks at US Global Mail are recognized as the best in the business – a trusted service that you know is going to continue to innovate and pioneer new mail solutions that you’ll be able to take advantage of as a customer.

 

It’s a good idea to have a look at the services they offer currently to see if they are a fit for your needs. You’ll find that they offer services for more complete and comprehensive man what’s available from the USPS (as highlighted above) and that they have plans and packages available for every individual – and every business – regardless of budgetary constraints.

 

There’s no better time than right now to take control over the traditional mailing process. Work with US Global Mail to change things up completely, digitizing everything that can be digitized, and streamlining and scheduling the rest to better suit your specific needs and your specific schedule.

Exceptional service, at the right price.

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Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

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100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

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Permanent Street Address

Get a PO box online while maintaining a real street address.

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Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

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No limits

Get mail from all your homes and business(es) or both in the same app.

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Free Check Deposit

Deposit bank checks virtually... with the click of a button.

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Flexible Plans

Upgrade, downgrade, cancel anytime.

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iPostal1 VS US Global Mail – Which Mail Forwarding Company Is Right For You?

In our latest blog, we spoke in great detail of the differences between US Global Mail and other Virtual Mailbox & Mail Forwarding companies. The majority of these service providers simply outsource their work to the lowest bidder. It’s a technique well known among roofers and home improvement companies, which has proven time and time again that quality of work is hindered and does not do good for the customer. Putting profit over customers is a bad way to run any business anyway, not just a mail forwarding business.

 

Today, we will be covering extensively a particular mail forwarding company that fits perfectly the outsourcing profile; iPostal1.

 

As a reminder, our aim is not to tarnish the reputation of iPostal1 or any mail forwarding company for that matter. Simply put, our purpose is to lay out all the common areas & differences in the services that two mail forwarding companies provide.

 

We will present the data, and from there using your own judgement and due diligence, you will be equipped to make a decision that’s right for you.

 

So happy reading and happy picking!

 

Map of the USA showing all 50 states iPostal1 has virtual addresses in

 

One main distinction between iPostal1 & US Global Mail are the number of available locations, for customers to get their mail sent to. At first glance, having several available locations looks like a good idea; “why wouldn’t I want to have my mail forwarded to a location of my choice? Flexibility is always good, right?” 

 

Yes…

 

If you can service that many locations though. 

 

You see, what it really drills down to, is the fact that no mail forwarding company can operate 1000+ locations, simply because there is no mail forwarding company that is that large. So the only way for a company like iPostal1 to offer that many locations, is by outsourcing all that mail work to a third party local postal service.

 

But then you might ask: “Doesn’t it matter what location my mail arrives to?”

 

No.

 

All mail, whether iPostal1 or US Global Mail service it, is uploaded onto the cloud and you get to view it from there (virtual mailbox.) In other words, what location your mail is initially sent to does not matter one bit. And the only reason a company would offer several locations to begin with, is to give you this idea of “variety and options.” The reality though is, that unless you intend on picking up mail in person (beats the purpose of having a virtual mailbox,) where your mail is sent to does not matter; it will all eventually end up in the cloud.

 

List of cable TV channels

 

When you think of cable companies & TV program providers, having hundreds of channels at first sounds like a great idea. You have options. But in reality, how many different channels do you switch through in a week? Probably just a handful. And with streaming services like Netflix (by the way, they are a customer of US Global Mail,) you can just pick what you see, on demand. 

 

The reality is, no one ever watches through 500 channels, and it just sounds good in an advertisement, but that’s about it.

 

Well, it’s a similar but for the virtual mailbox industry. Sounds great for marketing purposes to have variety, but at the end of the day, your mail will only end up in one place. And that is your virtual mailbox (i.e phone or computer.) 

 

Now, to put things in perspective, we are not suggesting that if you work with iPostal1, you will have a negative experience. But what we are saying is, that iPostal1 will not be the company servicing you. It will be some local postal service that is juggling between its virtual mailbox and physical mailbox customers. To be frank; iPostal1 is simply a middle man and they offer the virtual mailbox software but that is about it. They do not actually do any of the mail forwarding themselves. And they do not handle customer support either. So after you sign up with them, and depending on the local postal center your mail is outsourced to, you can have a positive or negative experience with not much control over it (aside from cancelling.)

 

And it gets worse when you consider that they do not work necessarily with the same provider across all 50 states. Which means that if you see a positive review someone posted of Ipostal1, and that individual is located in Pennsylvania, you won’t necessarily get the same customer experience if you are located in California. Simply because those are not the same service providers filling & processing your mail. 

 

Cartoon person looking inside an empty physical mailbox

 

Mail Theft is a big issue in this country, with identity theft being one of the most frequent ways criminals get access to your personal data, social security number, credit card numbers etc.

 

When you outsource a mail forwarding service to another company, someone will have to take a monetary hit in order to be able to compete and not increase the service rates. There are one of 3 parties that will foot the bill:

 

  1. The sales company (iPostal1)
  2. The subcontractor (whoever does the actual mail work)
  3. The customer

 

Since margins for iPostal1 are already thin and they do not want to increase the pricing for the customer, in order to remain competitive, the subcontractor is the one who ends up being squeezed. From surveys we have conducted, most of the third party postal centers, are not happy at all with the margins they get with companies like iPostal1. And we do are not claiming that if US Global Mail were to use an outsourcing model like that, that we would do a better job at it.

 

What we are saying is, that this model does not seem to work, where all parties are happy. Which is why we have so far, decided against outsourcing mail. 

 

In summary, these are some of the things that happen, when you outsource mail: 

 

  1. Workforce is underpaid and thus less talented people are recruited
  2. IT infrastructure and protection against data breaches and mail theft will be poorer
  3. Incentives for everyone involved are removed from the picture which leads to poorer customer service.

 

Angry boss scaring away employees

 

To be fair, there are cases in which having a multi location service can be a positive thing. For example, if you want to have an office in Manhattan because that is where you do business in and want a prestigious location, then that would be a case where you would potentially want to compromise with who’s handling your mail, in exchange for a prestigious location. 

 

Pricing 

 

We spoke of the enormous consequences outsourcing your mail to other companies has. Someone may argue however that getting that prestigious New York location is a worthy advantage.

 

But what about pricing? 

 

iPostal1 generally states that their mail forwarding services start at $8.25/mo for an annual plan. However in the example of locations such as New York the plans range from $19.99 to $39.99! That is double what you see in a typical ad they post. So if you are looking to sign up for a premium location, prepare to pay a premium price for it.

 

At US Global Mail, you know upfront the cost for all our plans. Our plans start at $9.95/mo for an annual plan and up to $24.99 for an annual business plan. Not only is the pricing more favorable, but it also comes with five added advantages, above and beyond of the fact that the work is completed in-house:

 

  1. Unlimited Business Name Registrations
  2. Unlimited Personal Names
  3. Permanent US Street Address
  4. Unlimited Incoming Mail
  5. Free Check Deposit

 

100 dollar bill being cut in half with a pair of scissors

 

At this point you may ask yourself, “how is it possible for a company like US Global Mail, that handles all of its work in-house and that offers all these free perks, to still be a cheaper alternative to iPostal1?”

 

The answer to that can be broken down to the following 2 reasons:

 

  • When a company decides to outsource, no matter how low of a wage the subcontractor pays its workers, it still needs to meet certain legal standards. In other words, the margin to outsource versus the margin to complete the work in house is a lot smaller. Therefore, and in order to keep up with the costs of doing business, they need to increase the rate for each mail forwarding plan. Some could say they took the “idle” way out by pushing the envelope (literally!) off to another company. 
  • Economies at scale US Global Mail is a larger company that has been in business since the 90’s with over 80,000 happy customers under their belt. A company at that size, has the flexibility to offer lower rates and to be able to compete. 

 

So with US Global Mail you get both outstanding in-house mail forwarding, and a price no one else can beat.

 

What else could you ask for? 

 

In Summary

 

The main issue we are trying to address with this review and what needs to be pointed out when considering to sign up with iPostal1, is whether you want the outsourced mail experience or not. And to be fair, Ipostal1 does have some pretty good reviews out there and has been a company that lead the effort to bring processing of mail to a local level.

 

At the same time, this outsourced model is in no way one that will give you a cheaper virtual mailbox or a better experience. If anything, you are going to probably pay a similar rate, whether you sign up with iPostal1 or US Global Mail. However, we are certain, that you will have a much better experience when working with us, because we have control over our in-house operation; both when it comes to the processing of mail and our customer service team (both in the same facility and just a few feet away.)

 

A final thing to consider; when completing a change of address (a requirement to sign up for a virtual mailbox company,) and if that change of address is permanent, you cannot change your provider in the future. Which is why it is very important, that the choice you make, is the right one right at the beginning.

 

virtual mailbox for desktop and mobile

 

US Global Mail; A More Reliable Alternative

 

This is the part of the review, where we get to tout our own horn for a bit. We have already covered some of the reasons why the outsourcing model has some serious flaws that affect your experience as a customer.

 

In addition to that, US Global Mail has been working with expat employees of Netflix, Chubb & Shell for several years. For large corporations like that, to entrust the oldest mail forwarding & virtual mailbox company in existence (1999!) we think means a lot.

 

US Global Mail started off as a mail forwarding company in 1999, for professionals who were located abroad and still needed to access mail from the US. Over the course of years, it started developing its virtual mailbox software, to provide a more digital experience for its customers. Up until a few years ago, US Global Mail focused almost exclusively on expat customers.

 

In recent years however, it has been investing a lot of resources into creating a customer experience and technology that is meant for domestic customers. One thing that our management team is proud of, is our customer service team. Objectively, US Global Mail has the greatest reviews than any other mail forwarding and virtual mailbox company out there.

 

Managing expat mail, is more demanding and has more things that can go wrong (shipping, delays etc.) That meant that early on, management had to take certain steps to ensure that not only are its customers happy with our work, but most importantly, problems are solved. In our industry, and with millions of mail pieces being processed, error is inevitable. So you need a team that is dedicated to solving such issues for the customer. That is something that you will not get from a local small business owner, who is already over-stressed with managing its existing physical mailbox customers.

 

To learn more about our virtual mailbox and mail forwarding options, feel free to check out our website.

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

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Uncategorized

US Global Mail Review: How Do We Compare?

In this post, will be doing an extensive US Global Mail Review & how where we stand in comparison to other mail forwarding companies in the industry.

 

Let’s assume you are ready to move to another home or set to move abroad, and need a mail forwarding company to handle all incoming paper mail; what’s next? 

 

Where do you even start your due diligence process and how do you pick among the countless companies that claim to offer this service? Is quality of service more important than cost? Is cost the only contributing factor? What about hidden fees and additional upsells that force an increase to your monthly mail forwarding bill?

 

That, and other points will be covered in great detail in this article. So read on!

 

Paper mail stacked next to each other

Thinking About Privacy

 

When you think of a piece of mail, often times you may think of just the occasional letter you get from family members during the holidays, or the ton of junk mail of that pizza place you never intend eating at. But there are a few documents every person at some point in the year will receive, that can only come via the good ol’ postal service. IRS notices, state & federal papers (social security card, driver’s license etc,) are just scratching the surface of the type of items you can only accept via snail mail. 

 

Which also raises the question & concern; how does my mail forwarding company handle security & privacy issues? There are 2 points to this concern actually, and rightly so:

 

  1. Mail theft & warehouse security
  2. Loss of mail and delayed delivery

 

The first one is pretty obvious; you don’t want anyone sniffing through your papers or getting the smallest glimpse at any personal information. When a piece of mail arrives at US Global Mail, it is delivered to a 24/7 surveillance monitored warehouse in Houston. There is one location the warehouse is located at, a management team of operations in a singular place working there every single day of the week and…as it was just mentioned; the property has intense security surveillance with numerous camera systems and even security personnel in place. 

 

a lock with a circle around it

 

See, the issue of privacy is not something you need to handle lightly; most mail forwarding companies outsource their mail to other smaller local postal services. Their only determining factor of “who” handles your mail, is the price quoted by the lowest bidder. That practically means that your mail can be stored in Arizona this quarter, next quarter it could be some place in California, and then even some place Minnesota. The bottom line is, the screening process of these locations is very thin and they simply outsource all their mail to smaller local operators. 

 

Our intention in this blog is not to throw mud at the face of any of our competitors, but rather to raise the issue and concern of security; mail theft is a rising problem in this country. If a mail forwarding company does not have the security of your mail as the first concern in mind, then how can you consider entrusting them with all your personal information in the coming months & years?

 

When a mail forwarding company has to pick between using 1 location to process mail, or several, it is evident that limiting itself to 1 location has direct effects to its bottom line and gross margins. We would love to offer 100+ locations as part of our virtual addresses but here are two reasons why we don’t and why you don’t want a company with that many locations:

 

  • Outsourcing. No matter what industry you look at, whenever a company subcontracts the work to someone else, and especially when they don’t have a firm grip on operations, things get out of hand. That is because the primary purpose of outsourcing, is the distribution of the workload to another company that will do it for less (less skilled workers, poorer IT infrastructure, less motivated,) to squeeze out a margin.

 

Two street signs that say: outsourcing & in-house solution

 

  • There’s no reason for it.

 

Whether your mail is sent to Alaska or Texas, does not practically matter one bit, given that it is all uploaded into the cloud and onto your virtual mailbox. 

 

This raises the question: Why do companies offer multiple locations?

 

The short answer; marketing.

 

If you look at TV companies, they always speak of the thousands of channels they carry and how they have dedicated channels for some sport a village in east Europe came up with (or something in those lines.) The bottom line is, no one goes through 100 channels in a week (or even a month,) so there’s no real application for having thousands of channels in your plan. 

 

Similarly, offering multiple address locations sounds reasonable: “If I’m from Boston, then I need to get a mail forwarding company that receives mail in Boston or at the very furthest; Massachusetts” one may say. But as stated earlier, it makes no difference whatsoever; it all is uploaded into the cloud. 

 

You can be located in a tiny village west of Texas or live in an igloo in Alaska, all mail still ends up in the same place.

 

Person presenting the benefits of a mail forwarding service as part of a US Global Mail review

The Pricing Paradox

 

If you’ve been following the train of thought, by this point you are probably thinking: US Global Mail must be a very expensive service to be able to keep everything in house. 

 

Not true.

 

Not only that, but we are the lowest priced mail forwarding company in the industry! And even though some other companies at first glance seem to have cheaper monthly plans, in reality they have a series of hidden fees (or like they call them “add ons”.) And for the most part, these are mandatory parts of the service, without which you can’t really have efficient mail forwarding in place.

 

We spent the time in this blog, gathering all pricing information and the features that come with those plans, for the major mail forwarding companies in the space. 

 

Mail forwarding price comparison table

 

It’s pretty obvious; there’s no comparison and we blow all other services out of the water; both in terms of quality of service (all work is done in-house,) and in terms of pricing (lowest monthly plans.)

 

And if you’re wondering “how do they do it?” the answer is simply company size; we have been around since the 90’s and with 80,000+ customers under our belt. We have the bandwidth to offer a top notch mail forwarding service, at the fraction of the cost that you would pay elsewhere. 

 

For any questions or if you’d like to reach us, you can do so here.

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

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100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

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Permanent Street Address

Get a PO box online while maintaining a real street address.

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Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

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No limits

Get mail from all your homes and business(es) or both in the same app.

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Free Check Deposit

Deposit bank checks virtually... with the click of a button.

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Flexible Plans

Upgrade, downgrade, cancel anytime.

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What Is A Virtual Mailbox? Here’s Why You Need One

No text messages, no social media, no email…none of that back in the day. How did we even survive back then? (my 15-year-old son asks)

And although most of the aforementioned means of written communication have taken up the lion share of what the USPS used to be responsible for, it still hasn’t completely wiped out this organization that employs so many millions of Americans. IRS notices, the occasional letter from grandma, the DMV (and the list goes on) are some of the reasons why everyone still needs to receive some kind of paper mail. 

 

A pen sitting on a written letter

 

Of course the environmental toll we’re paying is humongous, considering that most paper mail is junk (marketing) mail. Other factors to consider (outlined in the paragraphs below) may lead someone to start thinking of alternative options to traditional paper mail. Something faster, easier to use & more secure. A virtual mailbox.

 

What Is A Virtual Mailbox?

 

It is a secure mailbox you can access online, in which all your paper mail is scanned & stored in a digital format.

 

On top of that, you’re able to gain a whole lot more control over the mail experience – sending and receiving mail – when you move to a virtual mailbox service than you would have been able to otherwise.

 

Similar in a lot of ways to a traditional PO Box, but differing significantly when it comes to how technology, digital scanning, and a host of accessory services included with virtual mailboxes are concerned, there are a lot of individuals and a lot of businesses moving away from PO boxes and towards virtual mailboxes for a couple of reasons.

 

We dig a little deeper into those reasons below, but you’ll be happy to know that signing up for the right virtual mail service is pretty easy.

 

Obviously, you’ll want to find the right company to do business with – a trusted partner like US Global Mail – but after that you can really hit the ground running without a lot of headache and without a lot of hassle.

 

The process is very simple:

  1. First you will receive a virtual address.
  2. Then all your mail arrives to that address.
  3. Items you receive are scanned (exterior envelopes) and you can view them in your Virtual Mailbox
  4. And finally you pick which items you wish to have opened and scanned. We scan and upload the document into your Virtual Mailbox. 

 

Is Virtual Mail Safe?

 

Yes. Getting your mail virtually is very safe, as it is encrypted with the physical file being securely stored at the mail processing facility. Mail is uploaded into a virtual mailbox which functions just like any app or web portal.

 

Snail mail entering a mobile phone and coming up as digital mail

 

Above and beyond the obvious benefit of not having to drive to the post office, being able to view everything online instantly and getting real-time notifications, the virtual mailbox gives you several options: you can scan a mail item, discard, shred or even select the option to have it mailed to you. (Sometimes you may need the actual physical mail, for example, your driver’s license.)

 

Never again are you going to have to worry about losing mail that has piled up in your home or office, not being able to track down important packages or parcels that you know you picked up weeks or months ago, or generally just cluttering up your space with mail that you don’t know if you’ll ever need in the future – but know that you probably shouldn’t toss it out on the off chance that you might.

 

The control that you are able to exercise over your mail with a virtual mailbox is unparalleled.

 

Sure, the USPS has a proven method in a PO Box that has been tried and true for generations. But virtual mailboxes don’t throw out PO Box approaches entirely so much as they incorporate what the USPS does well with those services with their own innovative twists, accessory services, and improvements.

 

You really do get the best of all worlds when you choose to move forward with a virtual mailbox service compared to just grabbing a PO Box at your local post office.

 

Another huge convenience is the ability to go back and view mail that came in many months (or even years) ago. It serves as a terrific mail management system, with superb archive features. Which is why you need to ensure you are working with the best virtual mailbox service.

And if you own a business, you realize the amount of paperwork and paper mess this archival system can help you avoid. 

 

You’ll have a completely searchable (easily searchable, at that) archive of every single mail piece, every single package, and every single parcel that comes through your virtual mailbox.

 

On top of that, we aren’t just talking about a couple of data points that you can get out of a spreadsheet with this searchable database, either.

 

No, with the right virtual mailbox service you’re going to get actual digital photographs or scans of the envelopes and packages themselves.

 

You’re also going to get information about the individual or organization that sent you those packages and parcels, as well as concrete dates and timestamps about when they arrived at your mailbox, when you received digital confirmation of those deliveries, and (with some services) when you last accessed that information and those digital documents.

 

All of this is going to streamline your paperwork process significantly. You can forget forever about having to pile all kinds of mail into complicated physical filing systems, living your life with manila envelopes cluttering up the place, or hoping that you haven’t lost a key pieces of mail somewhere in the shuffle just because you have so much to navigate.

 

Overwhelmed professional looking at a stack of papers

 

Something to consider if you have a business that you wish to display in a more “prestigious” fashion, is the fact that a real street address looks a lot better than a PO Box. 

 

It is true you can register your business using the Post Office and get a PO Box, but consider how that would look on your website or when doing a presentation to a client? 

 

A streamlined enterprise mail management solution could help with other business needs as well, such as a check deposit. Check deposits are offered both for individual customers and businesses alike and can come in handy in order to save time from going to the bank. Endorse your check digitally, and you’re good to go!

 

These check depositing services are just one of the accessory options that top virtual mailbox service providers include as part and parcel of your membership package.

 

There isn’t anything like this available from the USPS at this point in time, and there may never be a streamlining of these kinds of services in the future.

 

But the ability to not only have a check delivered directly to your mailbox, a digital document made of that check arriving, a digital copy of that check scanned into your records (available and accessible on any internet enabled device at any point in time), and the ability to have that check instantly deposited into your account is a game changer.

 

It’s not hard to see how a service like this can streamline so much of your operation, especially when you choose a partner that you know you can trust in the virtual mailbox industry.

 

Mail being delivered across the world with the click of a button

 

Here is a list of the advantages you get, when using a Virtual Mailbox:

 

  • Save time, money & stay organized. Long gone are the days when you needed to drive, sometimes in harsh weather, deal with the traffic and get stuck behind a turtle car. If you consider the amount of money you spend on gas going back and forth to the post office yearly, that’s some extra needless spending. And you know what they say about time being money right? So factor that in too! And what about archiving all your documents and going back months & years at a time, digging up some old IRS notice? It’s evident that a Virtual Mailbox, if nothing else, would provide you great convenience and would also be a money saver.

 

A clock held on the one hand and a dollar sign on the other hand

 

  • Save up to 80% on shipping costs. Sometimes you need to access your physical mail and get the actual paper envelope. We understand that, which is why there is an on-demand shipping request made available to you. The advantage here is the fact that when using a mail forwarding service like US Global Mail, due to the volume of mail we ship & handle, we are able to provide bulk pricing. The irony is, that so do several mail forwarding companies, but many of them decide to even mark up the shipping service itself. If you do proper due diligence, you will find mail forwarding services that offer you shipping at a fraction of what the retail cost would be (up to 80% off.) US Global Mail is proud to be one of them.

 

Shipping boxes sitting on a keyboard key labeled as shipping

 

  • The environmental consequence. The tons of junk mail that end up in landfills or our oceans, is scary to even think about. Unfortunately, most residents tend to simply trash the junk mail (magazines, marketing mailers, etc) instead of recycling. Using a digital option, would help lessen our global footprint, considering that the sponsored mailers that we get – should you decide to do so – we shred and recycle.

 

A giant human footstep that has demolished part of a forest

 

  • Security & privacy. Mail theft in this country is growing at a record pace. Identity theft is on the rise, and having your mail exposed in public, can create a series of headaches or even amount to personal losses with criminals using your identity for malicious activity. When you compare this to having all mail sent to a warehouse secured with 24/7 surveillance systems and security personnel, it is evident that you your mail will stay away from the hands of crooks. Additionally, all mail is encrypted and you have access to it all, whenever you choose. 

 

Are Virtual Mailboxes Legal?

 

Yes. Virtual mailboxes are 100% legal and registered Commercial Mail Receiving Agencies (CMRA) with the USPS. These agencies are located in a real physical street addresses and receive mail on behalf of USPS customers. Mail that is sent to that address, gets scanned and uploaded into the virtual mailbox – a mailbox in the cloud.

 

USPS mail theft notification

 

In summary, e-mail in no way has been able to eliminate all physical mail. But obtaining a virtual mailbox will allow you to digitize even the extra pieces of mail that our 21st century digital age has not been able to disrupt. 

 

Two things are certain: virtual mailboxes aren’t going anywhere and nor is snail mail.

 

The trick is trying to find a way to marry these two completely different of communication in a system that doesn’t add more headache, more hassle, and more complexity to your already super busy life.

 

Nobody wants to have to worry about more issues and more anxiety with their mail, regardless of whether or not that’s personal mail or business mail. We are all looking for ways to increase efficiency, cut down on the amount of time we spend having to navigate this type of necessary busywork, and making our lives a little simpler and straightforward along the way.

 

The good news is, streamlining your mail management and keeping everything online in one place, can help organize the busiest individuals and businesses. 

 

The big challenge is always finding the right partner to move forward with, especially today when the market is becoming ever more crowded with new competitors getting into the industry.

 

You’ll want to be sure that you research all of your options, really do your due diligence to find professionals that you know you can trust, and dig deep into the reputation of the companies you’re thinking about doing business with before you sign on the dotted line and have them handle something as important as your mailbox.

 

It’s critical that you work with trusted companies like US Global Mail, experts that have a long and established track record that can be independently verified by you, so that you know you are being well taken care of.

 

Move forward with a fly-by-night operation that you can verify on your own and you’re only adding more complexity and more anxiety to something that could have been almost effortlessly taking care of with the right partner – a partner like US Global Mail.

 

What are your thoughts?

 

Are you ready to make managing all of your mail – ALL of your mail – a whole lot easier than it ever was before, all while enjoying the best of the traditional mailbox and digital communication worlds?

 

How can a Virtual Mailbox make your life easier?

 

Let us know!

Exceptional service, at the right price.

30 Day Money Back Guarantee. Try Risk Free.

Choose the plan that’s right for you.

No one beats our plans. Or pricing. Or customer service.
No contracts or surprise fees. Tons of Free features. Try risk-free.

BASIC

$9.95

Per month, billed biennially.
$14.99 billed monthly.

  • 1 name on the account
  • Free check deposit
  • 90 days Free mail storage

PLUS

$14.95

Per month, billed biennially.
$19.99 billed monthly.

  • Add multiple family members
  • Add multiple company names
  • Upto 80% off on shipping rates
  • Free check deposit
  • 180 days free physical mail storage

All our plans come with

guarantee
100% Guarantee

Don't love it? Cancel within 30 days for a full refund.

location on the map
Permanent Street Address

Get a PO box online while maintaining a real street address.

computer devices
Smart Mailbox

Read all your mail virtually. No paper mess and a greener planet.

no-limits
No limits

Get mail from all your homes and business(es) or both in the same app.

security symbol
Free Check Deposit

Deposit bank checks virtually... with the click of a button.

flexible plans
Flexible Plans

Upgrade, downgrade, cancel anytime.

Tree on the top of the world globe

We want to leave a greener Earth for our children

We plant a tree for every new member sign up

Recent blog posts

stamps on an envelope

Postage to Canada

Looking to send mail to Canada? Here is a guide on covering postage to Canada.

Read more
media mail being inspected

USPS Parcel Select Ground

Interesting in using USPS Parcel Select Ground? Read this guide before you choose USPS Parcel Select Ground for your shipping needs.

Read more
weighing stamps

How Much Are Stamps?

When the United States Postal Service announced that the cost of postage was going up in 2021, a lot of people started to wonder just how much are stamps going to cost now?   If it feels like the USPS is always bumping up the price of stamps (on what feels like an almost annual […]

Read more