This is what mail looks like when it works for you
If you’re ready to stop relying on “that one person” to manage your mail, you’re in the right place.
Virtual Mailbox
Know who sent you mail, when it landed, and what’s inside. Get instant summaries and take action – ship, share, shred, or deposit checks – without leaving your dashboard.
Instant Access
Track every piece from arrival to action— time-stamped, documented, and visible. Full audit trails show what arrived, when, and what happened next. Get real-time alerts via email, Slack, or any channel your team uses.
All Addresses, One Mailbox
Home, business, trusts, or travel — everything lands in one place, ready to read, route, or act on, with permission controls, tags, and total oversight.
Sort, Scan, Shred, RTS
Filter mail into smart folders by sender, business, or department. Preview contents instantly, shred junk securely, or route what matters with a click. Or, automate it all, with intelligent mail routing rules.
Ship Physical Mail
From credit cards to licenses, get physical mail shipped anywhere, securely and on time. Save up to 60% on international shipping.
Deposit Checks
Receive. Deposit. Done. Checks sent to your mailbox can be scanned or shipped directly to your bank — same day.
Automate Workflows
Built-In scanning and delivery rules. Automate how and when mail is scanned or shipped. Define schedules, intervals, and triggers — with zero lag and total visibility.
Permissions & Control
Assign user-level permissions, restrict views, and route mail to the right team, tool, or folder. Control who sees what, and track it all with a clear audit trail.
Integrate with 1000+ Tools
Trigger Slack alerts, auto-upload to Drive or Dropbox, and generate Jira tasks — act on mail and documents without switching systems. Integrate mail into your workflows via Zapier or webhooks.
Mail Auto Routing
Automate how mail gets handled. Set intelligent rules to auto-route critical mail by sender, type, or content — so nothing gets missed, delayed, or stuck in the wrong hands.
AI-Powered Summaries & Labels
See what it is before you open it. Every scanned item is auto-labeled (bill, check, notice, etc.) with an AI-generated summary— so you know what’s inside at a glance.
The smarter way to handle physical mail
Enterprise-Grade Virtual Mailboxes
A permanent U.S. mailing address that receives, scans, and digitizes your mail—automatically.
Intelligent Mail Scanning
See every envelope. Read what matters. Discard what doesn’t. Download or forward instantly.
Built-in Check Processing
Front and back scans. Custom deposit slips. Deposit checks digitally or route them to your bank. No bank visits. No lockboxes.
Role-Based Access for Teams
Your finance team sees invoices. Legal gets contracts. Everyone else? Only what they need.
Works with 200+ Platforms
Auto-upload to Dropbox, Google Drive, or Slack. Notifications to your workflow tools. No more missed mail.
SOC 2 & HIPAA Standards
Every piece of mail is handled by vetted staff in our secure, in-house facility at our company owned and operated locations.
Integrate your favorite software seamlessly
US Global Mail integrates with your favorite tools so you can create automations, push documents to Dropbox, get notified in Slack, and more.
Paperless. Effortless. And Zero Envelope Handling
4.7 out of 5 stars
Based on 2000+ reviews
Michael R.
Verified customer
“As a small business owner with clients across the US, US Global Mail has been invaluable. Their virtual mailbox service allows me to maintain a professional address in Houston while I travel for work. The ability to view and manage mail online has streamlined our operations significantly.”
Sarah L.
Verified customer
We’ve been using US Global Mail for our e-commerce business for over two years now. Their package consolidation and international forwarding services have saved us thousands in shipping costs. The customer service team is always responsive to our needs.”
David K.
Verified customer
“US Global Mail’s check deposit feature has been a game-changer for our consulting firm. We no longer have to worry about checks getting lost in the mail or delaying our cash flow. It’s made our financial management much more efficient.”
Only USGM offers unlimited mail and
free check deposits
| Features | US Global Mail | Legal Zoom | iPostal1 | Stable |
|---|---|---|---|---|
| Check Deposit |
Free
| $10/check | $5/check | $20/check |
| Unlimited Mail |
Free
| $3/item after limit | $1/item after limit | $1/item after limit |
| Mail Storage for 60 Days* |
Free
| Extra $$ | Extra $$ | Auto-shredded after 30 days. |
| User Roles & Permissions |
Free
| Available only on Custom plans | Available only on Custom plans | Available only on Custom plans |
| Integrations |
Free
| Available only on Custom plans | Available only on Custom plans | Available only on Custom plans |
Disclaimer: Pricing and features refer to Enterprise plans and are collected by 3rd party based on publicly available information as of April, 2025 and are subject to change. Please refer to each provider’s website for the most current and accurate information. N/A refers to feature or info not available. US Global Mail makes no guarantees regarding the accuracy or completeness of competitor data presented.
Tailored for your industry
Law Firms
Most law firms don’t think about mail until the court date is missed. When the office manager retires. When a legal notice sits unopened in a PO box. When confidential client docs are lost in the shuffle. One envelope can cost a case. Or a client. We make sure it never does.
Realty Companies
Delays don’t just cost time, they kill deals.
Miss a closing doc? Lose the deal. Let a check sit too long? Lose the trust. Relying on a part-time runner or office assistant to check the mail? That’s a single
point of failure, not a system. With us, every offer, payment, and document is in your hands—fast.
Non-profits
Missed mail means missed donations.
A $5,000 check sits in a mailbox no one visits. A grant letter goes unopened. Volunteers step in to handle mail- with no training, no tracking, no security. Your mission deserves better. We bring control, visibility, tracking, and security to every envelope. Learn More
Finance Teams
Checks. Deposits. Audit Trails. All in One Place. You don’t “check the mail.” You read, process, and report it.
We scan both sides of the check. Deposit to your bank or fintech platform. Automatic logs and digital trails. No delays. No guesswork. No “missing” funds.
Medical Companies
In healthcare, a delayed document isn’t just a risk- it’s a liability. When patient records, lab reports, or compliance notices get stuck in a PO box no one checks, you’re exposed. Missed billing cycles. Denied reimbursements. Manual mail handling isn’t just outdated- it’s borderline dangerous. We give your team secure, HIPAA-certified mail handlers to handle your mail. Faster workflows. Better compliance. Zero paper chase.
Multi-State Operations
When your mail is handled in five offices, things fall through the cracks. State notices. Tax documents.
Legal correspondence. One piece goes to the wrong office—and the whole company pays for it. Relying on local staff to check local mail isn’t scalable. With USGM, all your mail- across every office/state lands in one
secure, digital mailbox. One dashboard. Total visibility. Zero missed mail.
Ready when you are
Replace the mailroom. Not your workflow.
Essentials
Expats, Solopreneurs, Digital Nomads
From
$19.95/mo
($75 value)
Reliable mail management with core features you need.
Virtual Teams
Remote-first Companies
$45/mo
($180 value)
Our most popular plan for complete, hassle-free mail management.
Enterprise
Operations & Compliance Teams
$85/mo
($400 value)
Advanced mail solutions with premium integrations and dedicated support.
Frequently Asked Questions
Everything you need to know about virtual mail.
What is a digital mailroom?
A digital mailroom is a system that scans, digitizes, and organizes incoming physical mail so your team can access and manage it online—no paper, no delays, no manual handling.
Who should use a digital mailroom?
Businesses with remote and/or hybrid teams, multiple office locations, or high mail volume—especially in legal, finance, real estate, and healthcare—benefit the most from digital mailroom solutions.
Can I use a virtual mailbox for my business?
Absolutely! Our virtual mailbox service is perfect for businesses of all sizes. You can use the address for company registration, opening bank accounts, and maintaining a professional image without the cost of a physical office.
How secure is USGM’s digital mailroom?
US Global Mail service offers SOC 2 and HIPAA standards. In our company owned and operated warehouses, we offer mail handling by background-checked and HIPAA certified staff, encrypted end-to-end, and tracked from arrival to delivery.
Can I deposit checks through USGM?
Yes. We scan both sides of your checks, generate deposit slips, and allow you to deposit them digitally—without going to a bank or using a lockbox service. It’s free with every plan.
What integrations do you support?
We support over 1000+ integrations via Zapier including Slack, Dropbox, Gmail, and Google Drive. You can automate uploads, set alerts, and route mail based on team or workflow.
How fast can I get started?
Same-day setup is available. We’ll walk you through onboarding, handle USPS forms, and get your mail flowing digitally within hours.
Got more questions?