We scan your mail so you don’t have to
US Global Mail receives your mail at our secure facilities and scans every piece into a high-quality digital image. View your mail content online within minutes of arrival, then take action — read, shred, forward, download, or archive. Set rules to automate scanning and routing.
No mailroom. No paper. No chaos.
Because relying on Bob to isn’t a strategy
Stop relying on “that one person” to take care the mail. Whether your team works across time zones or you’ve closed your physical office, our mail scanning services give everyone instant access to incoming documents. No delays. No lost mail. No single points of failure- instead a centralized hub that works for remote, hybrid, and distributed teams.
Mail that moves at the speed of now
Within minutes of arrival, we scan your mail and send a notification. Instantly view and know what came in. AI-powered summaries of every scanned mail and smart labels help cut through the clutter.
Need something shipped? A check to deposit? Want teammates looped in? All done with a few clicks.
Filter junk mail automatically
Over 80% of mail in the U.S. is junk. Why waste your time sorting it? Our service filters out junk before it reaches your mailbox, so you only see what matters. Preview every piece online, then shred unwanted mail with one click. No paper piles. No wasted time.
🌱 And when you become a customer, we plant a tree in your name.
Clean mailbox. Clear conscience.
4.7 out of 5 stars
Based on 2000+ reviews
Michael R.
Verified customer
“As a small business owner with clients across the US, US Global Mail has been invaluable. Their virtual mailbox service allows me to maintain a professional address in Houston while I travel for work. The ability to view and manage mail online has streamlined our operations significantly.”
Sarah L.
Verified customer
We’ve been using US Global Mail for our e-commerce business for over two years now. Their package consolidation and international forwarding services have saved us thousands in shipping costs. The customer service team is always responsive to our needs.”
David K.
Verified customer
“US Global Mail’s check deposit feature has been a game-changer for our consulting firm. We no longer have to worry about checks getting lost in the mail or delaying our cash flow. It’s made our financial management much more efficient.”
Get started with mail scanning in minutes
(Spoiler: It’s ridiculously easy)
Step 1Select your US address
Step 2Complete set up and
set scanning preferences
Step 3Take action on scanned
mail in your mailbox
Simple plans. No surprises
Plans built for clarity. Pricing built for trust.
Essentials
For Expats & Individuals
From
$19.95/mo
($75 value)
Manage mail for multiple people or businesses; includes 25 interior scans.
Virtual Teams
For Solopreneurs & Companies
$45/mo
($180 value)
Streamline mail for multiple companies and addresses with ease.
Enterprise
For Operations & Compliance
$85/mo
($400 value)
Centralize mail into one place to communicate and get work done.
Our virtual mailbox plans include
Let’s leave a greener Earth behind for our children
We plant a tree for every new member sign up.
Frequently Asked Questions
Everything you need to know about mail scanning.
What is a mail scanning service, and how does it work?
A mail scanning service receives your mail at a secure facility, scans the envelope exterior, and uploads it to your online mailbox within minutes. You can then set an automation to automatically open and scan the contents, or individually request to open and scan the mail pieces. Plus you can forward the physical mail anywhere in the world, or shred it — all with a few clicks. It’s the core feature of a virtual mailbox.
Why should my business use a mail scanning service?
If your company has a remote workforce, is closing an office, or simply wants to eliminate manual mail handling, US Global Mail’s scanning service helps you stay organized and reduce costs. No mailrooms, no delays, no dependency on one employee to sort the mail.
Is mail scanning secure?
With us, it is. Your US Global Mail mail scanning includes bank-grade encryption with SOC2 and HIPAA standards. We operate our own secure facilities with 24/7 monitoring in CA, NV, TX, DE and NY. Your mail is handled by trained staff and protected by strict privacy protocols.
How much does mail scanning cost?
Mail scanning is included in all US Global Mail plans. The Essentials plan includes 25 page scans per month, Virtual Teams includes 30 envelopes opened and scanned, and Enterprise includes 100 pieces. Custom plans are available for businesses processing 500–1,000+ items monthly. Please visit our pricing page for details.
How do I set up a mail scanning service?
Select a plan that fits your needs (monthly or annual), and our portal will guide you through setup in minutes. You can choose to have mail automatically opened and scanned. Then, complete a change of address with USPS to redirect mail to your new US Global Mail address. When mail arrives, you’ll get a notification and can view the scan instantly. You can also integrate with 1000+ apps to auto-upload scans to Dropbox, Google Drive, or other platforms.
What happens to my physical mail after it’s scanned?
That’s up to you. You can choose to have the mail stored, forwarded, or shredded and recycled securely. All preferences can be managed from your dashboard. We will hold your mail indefinitely for a small storage fee as outlined in plan features.
Can multiple team members access the scanned mail?
Yes, your US Global Mail mail scanning service comes with role-based access on our Enterprise Plan. You can invite team members and set permissions to view, manage, or restrict access to mail folders. Ideal for finance teams, HR, legal, and leadership to stay in sync.
Is US Global Mail compliant with USPS rules and regulations?
Yes. As a Commercial Mail Receiving Agency (CMRA), we are partners of USPS and operate in full compliance with USPS regulations. We’ll guide you through completing USPS Form 1583 to authorize us to receive and manage your mail.
What’s the difference between mail scanning and a virtual mailbox?
Mail scanning is the process of digitizing your physical mail so you can view it online. A virtual mailbox is the full service, it includes a real U.S. address, mail scanning, and tools to manage, forward, or shred your mail. Think of mail scanning as the core feature that powers a virtual mailbox.
Got more questions?