4.7 out of 5 stars
Based on 2000+ reviews
Our Clients
Save Time and Money
Your Mail. Scanned. Sorted. Visible in Hours.
No more paper pileups. No more missed deadlines.
- Mail scanned within 2–4 hours
- Instant access from any device
- Smart routing rules by department, entity, or location
You see it fast. You act faster.
Free Check Deposits – Forever.
Because rent shouldn’t sit in a mail tray!
- Deposit checks online or mail them to your bank – with digital recordkeeping
- No per-check fees – always free deposits
- No running to the bank; no manual sorting and tracking checks
Your tenants paid on time. Your cash flow should reflect that.
One Dashboard. Total Control.
Run multiple entities under one roof? Need the COO and Ops team to tag in? No problem.
- Add multiple users with custom permissions to help manage mail
- Organize mail by EIN, department, or entity – set custom rules
- Sync with Google Drive, Zapier, and more – mail integrates into your workflows
Trusted by the Teams Who Keep Tenants Happy and Buildings Compliant
Join thousands of satisfied customers who are already enjoying the benefits of a digital mailroom
David Sharp
Ops Manager
“Our experience with US Global Mail has been outstanding. The team truly understands the unique needs of nonprofits and goes above and beyond to ensure our checks get deposited smoothly. The online portal is intuitive and lets us view, scan, or forward mail with just a few clicks. Wish we had found it sooner!”
Lizzy Stone
Fundraising Coordinator
“As a non-profit with staff and volunteers in multiple countries, US Global Mail has made mail management effortless. We can consolidate all our mail in one location and access digital scans instantly, which saves us time and ensures nothing important gets lost. Their forwarding options are fast and cost-effective, and we can shred unwanted mail with a click. The service has streamlined our operations and allowed us to focus more on our mission.”
Adelaie Bend
Advocacy Dir.
“We’ve used US Global Mail for several years and couldn’t be happier. The platform notifies us immediately when new mail arrives, and auto scans the mail. We never miss a critical document. Their check deposit service is a game-changer for our donations, and the support team is always responsive and helpful.”
Let’s Re-invent Your Mailroom
We’ll build a plan around your portfolio. Whether you manage 10 buildings or 200, we’re ready.
Frequently Asked Questions
Everything you need to know about virtual mail.
What is a digital mailroom service for property management?
A digital mailroom service for property management automates incoming mail by scanning, digitizing, and routing tenant communications, bills, and legal notices to secure online portals. This process improves response time, reduces paper use, and ensures accurate document tracking for property managers handling multiple properties or tenants.
What is the best virtual mailbox for property management companies?
US Global Mail is the top choice for property managers who handle high mail volume across multiple LLCs and properties. We offer instant mail scanning, stable permanent addresses, and automation tools built for property workflows.
Can I manage mail for multiple properties and LLCs from one account?
Yes. With US Global Mail, you can track mail across 50+ entities, recipient names, or LLCs, all from a single centralized dashboard.
How fast is mail processed with US Global Mail?
Mail is scanned and made available digitally within a few hours of arrival at our facility. We process mail on-site- no delays from forwarding or third-party handling.
Does US Global Mail offer check deposit services for rent payments?
Yes. You can use scanned images to deposit checks via your mobile banking app or send them in bulk to your bank with deposit slips. There are no extra fees except shipping to bank.
Can I integrate US Global Mail with Rent Manager or property management software?
We offer integration through Zapier and custom Webhooks. While we don’t print outbound mail by default, we can help create custom workflows.
Is there a limit to the number of addresses or recipient names I can manage?
Our plans include up to 10 recipient names by default, but we offer scalable options for 100+ recipient names and addresses for enterprise-level property management.
Can I route incoming mail by department or location?
Yes. You can organize mail into folders by Legal, Finance, Maintenance, or any custom tag, and restrict access by user role.
Is US Global Mail secure and compliant for handling sensitive documents?
Absolutely. We follow strict mail handling protocols and offer company-owned and operated, secure facilities.
Got more questions?