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5+ Reasons Your Business Needs A Virtual Mailbox

Businesses and individuals alike, will oftentimes contemplate if getting a virtual mailbox, is the right choice for them. Ever since the early 2000’s and the boom of the Internet, there has been an increase in demand for virtual addresses; platforms that will upload postal mail in a digital format. 

 

Some of the primary reasons why someone would want to sign up for a virtual mailbox service, differ depending on the size of the company and nature of operations. 

 

For small businesses, one of the primary reasons they want to leverage the use of virtual mailboxes, is due to the associated virtual address that comes with it. For larger companies & corporations however, registering a virtual mailbox is more than just about getting a fancy looking address or registering a new LLC with the State. For larger companies, it’s all about outsourcing mail & digitizing the mail room

 

Here are 5 reasons why your organization needs a virtual mailbox for business. 

Ribbon cutting for a new business

 

You Own A Small Business

 

When you decide to start a new company you will be required to not only file with the secretary of state, but also receive government mail pieces from that point on. What happens, especially in the case of startup online businesses, is the owner usually wants to run their business from home, without exposing that residential address online. 

 

Using your home address for the sake of a business registration, in addition to security risks, will create a wave of incoming mail (in addition to what you’re getting already.) Depending on the complexity of your operations, it will always be something getting in your way that takes your attention & time away from your job of running operations. 

 

Another reason to consider a virtual mailbox for your small business, is that showcasing a home address as the address of your business, will reflect negatively on you as a business owner. Everyone knows it’s more convenient and cheaper to use their home address for business purposes; but it does not look professional. If maintaining a professional look to your brand matters, then you should consider distancing home from business. 

 

Snail mail going into a computer and smart phone

 

You Need Streamlined Mail Management

 

As mentioned earlier, larger corporations tend to lean on virtual mailboxes for the sake of a more streamlined mail management system. When you consider payroll, maintaining physical storage and the headache of dealing with paper mail, you quickly realize why companies such as Shell & Netflix, look for a virtual mail processing experience. At the time of writing this blog, Covid-19 has also set in as a reality, with several areas of “offline” life going virtual, with the flip of a switch. 

 

Handing mail online is more than just avoiding to deal with paper however; a virtual mailbox platform will typically allow for several users to manage mail from a single account. Think of it as “seats.” Depending on the size of the company and the amount of mail you receive, you can have 1 or more people manage all mail virtually. And it can be some assistant remotely located from your corporate offices (if you have hired from abroad.) Finally, taking mail virtual from a corporate perspective, allows for business management & cloud storage tools to document important files and keep everything in one place. 

 

virtual check deposit

 

You Want To Complete Check Deposits Virtually

 

An often overlooked perk of using a virtual mailbox, is the added feature of an in-account check deposit. What that means is, you get to request some bank check be deposited to your bank of choice, from your desktop or smartphone device. Examples of companies that benefit from a feature like this, are property management companies. The amount of mail they need to deal with as well as checks, can sometimes become overwhelming for office staff to handle. Or simply, these firms would like to have their staff focus on activities such as showing units & maintaining high occupancy rates. 

 

Being able to deposit bank checks remotely, comes very handy if the person in charge is in an out of state location and it saves that employee several trips & time to the bank. 

 

Virtual addresses

 

You Want One Virtual Address For Life

 

Registering a virtual address, means that regardless of where you decide to relocate, your mailing address stays the same. Think about it; if you decided to move to some other office location, would you change your phone number?

 

Registering a virtual mailing address is similar to getting a phone line; you are not location dependent and can move anywhere without leaving your mail behind. The alternative is keeping track of all mail correspondence and contacts that will need to be updated on your address switch (that includes online directories, your website, Google etc.)

 

Maintaining a permanent address shows consistency as well; if the nature of your business is such that you need to move occasionally, then being able to show that you are staying put in one location will only help the image of your brand. 

 

Google postcard verification

 

You Need A Physical Address For Marketing & Google Verification Purposes

 

When you have an online business or a business that does not require a physical location, it is very tempting to use a home address. However, as mentioned before, doing so puts you into so many liability and privacy risks that really do not make it worth it at all. Another reason you may want to distance your home from your online business, is for the purpose of marketing and getting the Google postcard. If you are trying to rank on Google Maps, as your marketing advisors probably recommend, getting a Google Postcard sent and verifying your Google My Business listing is an essential part to ranking on Google Maps.

 

You do not need to actively operate out of that address location, since you have the option of selecting Google’s “phone driven business” option. It’s basically one of the ways of setting up your Google My Business account, so that customers do not actually drive to your location (which would be virtual) but still get to see that you are local to their city. After completing a Google Map verification, most likely you will also be picked up by a bunch of other directories online in their effort to push your brand forward into a larger audience. Using a home address in cases like that, means that your location (residence) will be seen by a lot more people than you would like, online. Therefore using a virtual address for your business, can come in handy with protecting your home while marketing your business online effectively.

 

A map with the zoning of a city

 

Complying To Address Zoning Laws

 

Zoning is a process via which land is divided into zones in which certain land uses are allowed or prohibited. Other factors like the sizes & placement of buildings may also be regulated. Essentially, areas of land are divided into zones as a technique of land-use planning which is a tool for urban planning.

 

One of the biggest problems a local business will run into, in using a personal home address as their business address, is the zoning laws that are in effect for your county. There are certain parts of your county that are designated as residential or business. What that means is, you cannot operate a business within a residential district and vice versa. Therefore, if you happen to be located in a “residence only” area and you are trying to register a business with that address, it probably won’t be as easy as you’d think.

 

Something to keep in mind, is that zoning laws change all the time. And especially if you live in a city with no current zoning in place (e.g Houston) this could be subject to change. So you may find yourself a few years down the road, where it wasn’t a problem having a business in a particular side of town, but then due to a change in zoning laws you have to deal with a series of legal battles.

 

Physical mailboxes

 

It’s Faster To Get A Virtual Address Than A PO Box

 

When you consider your alternative options in dealing with the registration of your business and the address requirements that follow, you are only left with a PO Box. But signing up for a PO Box is not exactly an instantaneous type of process. First you will need to fill out paperwork,  as well as select the people that are authorized to access your box and of course pick up your keys. Getting a PO Box also means you need to stay on top of mail, so it does not reach the box capacity.

 

When you get a virtual mailbox instead, you are able to receive mail, pretty much right after sign up has occurred. And then you have mail clerks who work on your behalf to sort through the junk mail and only deliver mail that is important to you. Additional perks of course include the fact that you do not need to head to the post office every week, but you can rather check all your mail online with the click of a button.

 

physical mailboxes at a postal center

 

Virtual Mailboxes Are Cheaper Than Physical Mailboxes

 

Think about it; all your mail is stored in the cloud which means that the postal center does not need to save all your files physically nor have that many physical mailboxes. That results in lower lease expenses which extend to lower prices for you as a consumer. In short, getting a virtual mailbox is a cheaper alternative to a physical mailbox (usually half the price) and the cancellation terms are usually more favorable to you as well without any cancellation penalties or fees.

 

Depending on what company you decide to work with, you can select from a variety of virtual mailbox terms and extend the subscription once your term is up. A typical physical mailbox will ask you to sign a contract on a longer term agreement; something that you cannot opt out of as easily. The other advantage of course, is that everything can be done virtually from anywhere in the world and you do not need to walk into any physical office to sign these agreements. You will be sent an electronic agreement (think docu-sign) and you’re good to go. Some companies do not even require an agreement. You just sign up from their website and that’s it!

 

People networking online

 

Networking Opportunities With Virtual Mailboxes & Virtual Offices

 

Many companies that decide to sign up for a virtual mailbox for their mail, can easily opt in for a virtual office. These are co-working (or private) spaces that you can physically attend and book throughout the week, with an on site secretary to handle your calls while you’re away (and much more.) If you are in a particular industry that requires ongoing expansion of your network, getting a PO Box with the Post Office will only give you some life long friends with the clerks there. But when it comes to growing your business and interacting with other people, it won’t do much for it.

 

Some companies, have virtual offices and virtual mailboxes integrated as one. Although a virtual office may be a bit more expensive, it’s something you can easily upgrade or downgrade from at any time. This can be very helpful for people that are on the fence as to what type of a structure they want to their business (online versus in person or a combination of both.) You can sign up for a virtual mailbox, and if you see you want the in-person benefits, moving over to a virtual office is a piece of cake. But you would never be able to transfer from a physical mailbox to an in person office. And completing a change of address when you come to that realization to switch from physical mailbox to virtual office, can be quite the hassle (not to mention confusing to clients.)

 

an envelope in a postal mailbox

 

In Summary

 

The common point that connects all 5+ reasons for getting a virtual mailbox, is convenience. Being able to handle check deposits from your desktop or mobile device, having someone virtually manage mail on your behalf & the sense of 24/7 on demand access, just allows you to focus on things that matter to your organization.

 

The larger your company is, the more moving pieces and pressing issues that you need to focus your attention on. Mail should not be making your top 20 list of things that you need to look out for.

 

To learn more, navigate through our enterprise mailing solutions and if you need a custom proposal for your company, you can send us a message here. 

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Does A Virtual Address Matter in 2020?

When everything turns digital, one thing seems to not turn digital at all: business addresses & residences. Or do they?

 

In this blog, we will be discussing the importance of using a virtual address for business or for personal use. There are certain pros & cons you need to be aware of and understanding what your options are along with associated costs, will be important in your consideration of acquiring a virtual address. 

 

Person checking snail mail on a tablet

 

What Is A Virtual Address

 

A virtual address is a physical address in a remote location, used as your own mailing address.

 

For example, let’s say you live in the suburbs of NYC but want to showcase your business being located downtown on Main Street. You would be selecting from a list of virtual business addresses located downtown NYC which could be used for your business registration, receiving & managing mail from your virtual mailbox that comes with it, and displaying that address on your business cards & website. 

 

Another example (in the case of residential virtual addresses,) would be that you are located in Cleveland, Ohio and are about to move overseas for an extended period of time. That means there will be no one back home to pick up your mail, and you would still need to access your mail some way while overseas. Using a virtual address physically located in your former home town, will allow you to access all needed documents & snail mail from your smartphone or desktop device, through your virtual mailbox. An easy way to think of it, is “snail mail that looks like e-mail.” 

 

All your documents will be scanned & uploaded into your virtual mailbox. From there you can decide to have the content of your envelope opened up & scanned, you can have it shredded (in the case of sensitive information such as bank statements or social security numbers,) and you can even have the real physical copy shipped to your location at up to 80% off of typical shipping rates.

 

Virtual mailbox on a mobile device

Is A Virtual Address Important In 2020?

 

As with anything in life; it depends. 

 

Here are some cases where using a virtual address will come in handy for you:

 

 

Virtual Address For Business

 

Sure, you can always use your home address as your business address, but there are a couple reasons you would want to avoid that. For starters, using your home address for business is probably not the most professional thing you can do. An easy Google search will be a quick way for people to tell that you are operating your business out of your home. And even though you may be able to do some from an operations perspective, it still looks a bit “cheap” and you won’t a good first impressions from potential customers.

Another more important reason for not using your home address as a business address however, is the fact that it’s in public display online. Whether on Google or online directories, everyone now (well or ill intentioned) knows precisely where it is you & your family live. So if you have  grumpy customer or someone that is straight out an ill intentioned person (or criminal,) you are exposing the rest of your family to the dangers of them walking up to your doorstep and harming you and loved ones.

Alongside this, you need to protect all the important documents your business will receive. You can’t do this with a home address. You need a virtual address for proper security. Otherwise your legal contracts, licenses, permits, correspondence with suppliers, vendor contacts, statements, payments, bills, invoices, and contact information could fall into the wrong hands. Remember, your 4-year-old tot counts as the wrong hands! You never know, you might come home to your taxes covered in purple crayon and apple juice. That wouldn’t look so good, would it?

 

Plus, you get immediate access to your mail with a virtual box. Regardless of the device you use — smartphone, tablet, laptop, desktop, you name I — you can access your mail as soon as it comes in. It doesn’t matter where you are; you just need your login details and your received mail pops up. This can be fantastic if you’re awaiting that all-important order your business needs or you are currently talking to vendors about potential contracts. Things like that can’t wait for you to get back from your travels.

 

Finally, a digital mailbox presents a paperless, seamless document management solution. You can set up it to automatically perform functions that you would otherwise have to make time for — think getting rid of junk mail and shredding certain items. You will never fall short with record-keeping ever again. Imagine that!

 

Person standing in front of a business plan on a white board

 

Going abroad

 

One thing Americans are known for, is travel. Whether for leisure or professional reasons, there are millions of Americans that have moved overseas on a more permanent or temporary basis. They did not turn in their passports necessarily, but rather they have decided to be overseas for a little while. Certain US obligations still follow you however. The simplest thing that comes to mind, are IRS notices & US taxes. These will only come in via the mail. So being able to stay on top of these, will help you avoid fines & being able to pay your taxes or penalties in time. Additionally, other important documents or information will be sent to you; if you are retired, your social security check also comes through the mail. So getting it delivered to you, while overseas can be a very important reason to register a virtual address. Check out what a check deposit is and how it could be a great convenience in getting your bank checks deposited quickly. 

 

You want a virtual solution.

 

When you consider the amount of time we spend in our vehicles every day, it is staggering and adds up to months or years over a lifetime. Why drive to the Post Office, just to stay in line to open an empty mailbox or one stuffed with junk mail? Many people are turning to virtual solutions, considering the ease of accessing all mail from your phone. You simply log into your account the same you would with Gmail, and check all snail mail online. It’s as easy as that!

 

You are a frequent traveler

 

Many people need to move every quarter, either because their job requires that (i.e travelling nurse) or because someone has decided to become a full time RV’er. That means that every single quarter, you would need to complete a change of address with the USPS. Although I am sure some people have the time to do that, it’s probably easy to understand what a hassle that can be and how unreliable considering the flexibility required to align with your schedule.

 

Registering a virtual address, means that you get to have a permanent US address, that follows you wherever you go. Just pick a city, complete your change of address and 1583 form, and you’re good to go. No more hassles, and access all paper mail online!

 

For all you digital nomads out there, the benefits of a virtual mailbox solution don’t stop here.

 

With a virtual address, you are guaranteed the utmost security. The mail handlers who work at the facilities are incredibly well-trained and have nothing but the safety of your personal information and mail in mind. The data is encrypted and uploaded to your dashboard so nobody could even dream of hacking it. Plus, any packages you may receive while you are globetrotting are professionally handled and kept in secure, remote locations.

 

Additionally, depositing checks is now a breeze. Yep, regardless of what currency! When you get a paycheck, your virtual mailbox service will send you a notification. Then, you can use the app to deposit it to any bank in the United States of America. This way, the money will appear in your account as quickly as possible. You shouldn’t have to wait for your money when there are so many experiences to be had out there!

 

At an airport about to board a plane

You Are an Expat Looking for Seamless Solutions

 

While moving to another country is super exciting and you’ll be pouring your heart and soul into making a life for yourself there, you still have to manage your life back home. You will still need a permanent address in the United States of America. Why? To ensure you acquire all the necessary correspondences, receive packages, and shop securely — all without the risk of your mail getting lost.

 

A virtual mailbox allows you to relax with the knowledge that your parcels, packages, letters, and business documents will get to you in one piece. There are tons of advantages for you, an expat, and a digital address.

 

For starters, you will be able to stay connected. A virtual mailbox ensures you have a permanent address, regardless of how many times you move around. It is incredibly simple to forward packages to your current residence from here. Plus, you can still shop at all your favorite US stores without having to worry about whether or not they will actually reach you.

 

Additionally, you can deposit checks (in any currency) easily, without visiting a bank. All you need to do is go on the app, hit deposit and you are well on your way to seeing your cash.

 

Oh, and you will never miss important documents. Since you will get instant access on any device to the contents of your mailbox, you don’t need to worry that you will miss payments, tax returns, invoices, and more. You can even set up notifications that will let you know when there is mail you need to check out.

 

The Benefits of a Virtual Address

 

If any of the above apply to you, you’ll know a lot about the benefits of a virtual address already. However, if you still feel like you are in the dark, let us walk you through the benefits, step-by-step.

 

1. Permanent Street Address

 

A virtual address is mostly globally accepted as a permanent, American street address, unlike a PO box. This saves a bunch of time because you won’t have to make your way to your physical mailbox every day (or week).

Plus, it will allow you to receive parcels from pretty much all couriers. For this reason alone, it’s a win-win kind of deal.

 

2. Deposit Checks Quickly

No more having to visit the bank when checks come in the mail. With a virtual address, you just have to go on the app, ask to have it deposited into your bank, and it’s done! This way, you get your money within one working day, rather than waiting 3 to 4! Not to mention that you can be in any country while this is happening.

3. Flawless Record Keeping

At the moment, you probably have a huge binder full of all your important, previously mailed documents, right? Well you can kiss goodbye to that with a virtual address. It allows you to store files for as long as you need. Whether that’s 5 seconds, days, weeks, months, or years — it can handle it all. This will save you a lot of space in your home too, so you’ll have more room for storing things that bring you joy.

4. Auto Admin

 

When the mail comes in, you can decide whether you want each piece shredded, held, or shipped to your current location. Everything can be done from within the app and takes a matter of seconds!

But that’s not all.

Thanks to new technology, the app allows you to search through the uploaded PDF scans of your mail. Again, this will save you time as you won’t have to trawl through everything you’re mailed. Instead, you can focus on your business, your significant other, and your family — you know, all the truly important things in life.

 

Documents being sent to a computer

The Bottom Line

 

Virtual addresses are not for everyone. But they can come in handy for quite a large percentage of the population. Usually, a business mailing address will also be cheaper than a typical PO Box, considering that all that mail is stored in the cloud (instead of a real physical location) making it cheaper for the end user.

 

Whether you have decided that you are about to launch a new business, want more privacy and the convenience of accessing all your mail virtually without needing to drive weekly to the post office, or simply because you’re about to relocate – having a virtual address can come in handy.

 

Talk with our award winning customer support team today, and see if a virtual address is right for you.

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Can A Non-Citizen Open a Bank Account in The US?

It seems so simple: move to the Land of the Free and the Home of the Brave, start a business, and open a US bank account.

 

Except, as it turns out, it’s not so simple at all. Despite the ease with which American citizens can open multiple accounts, foreigners have a different experience. What takes a minute for Americans can take weeks—even months, or years—and still never come to fruition. So we are asking the question:

 

Can a non-citizen open a bank account in the U.S.?

 

The short answer is “yes”. But it is difficult—and getting more difficult as time goes on.

 

Bank Of America tower

Why is it so hard?

 

Opening a US bank account offers security and helps individuals build a stronger credit score. Similarly, having a bank account allows us to conduct business, get paid, and pay others. Unfortunately, restrictive algorithms mean we are unable to enjoy a seamless account setup on U.S. soil.

 

Firstly, foreigners, non-residents, expats and travelers can absolutely open a bank account in the U.S.—it’s just really complicated. Under the Civil Rights Act of 1964, traditional lending institutions can contract with non-resident persons. Banks—which operate as independent businesses or part of a corporate chain—are entitled to make their own decision on these matters. Since many banks believe that offering bank accounts to foreigners is a high-risk practice, they either don’t offer the service, or avoid it wherever possible.

 

Secondly, after 9/11 changed the international landscape forever, the Patriot Act set strict rules for foreigners opening bank accounts, or entering into financial transactions in the U.S. The regulations were set up to help stamp out money laundering, tax evasion, and the funding of terrorism. One of these regulations is the verification of our identity. Because many countries don’t offer our high level of ID verification, these countries are deemed unsafe.

 

Finally, U.S. laws require that all account holders have a U.S. postal address, or an ITIN number.

 

With so much going on, it’s no wonder opening a bank account in the U.S. is almost impossible.

 

So who needs a U.S. bank account, anyway?

 

For starters, anybody who operates a business in the United States of America. Small to medium-sized businesses are already thriving, but may struggle to expand if they have to rely on international transfers.

 

Any individual who offers a product or service—whether as a freelancer or as a larger corporation—can appeal more to a U.S. audience by using local payment methods, supported by ACH transfers.

 

International students are another part of the core demographic of people needing to have a U.S. bank account. To streamline tasks like family travel, homework, and socializing with friends, a locally based bank account can work wonders. Frequent visitors to the United States, tourists, and those on short-term work visas can all benefit from an American bank account.

 

Finally, online shoppers can benefit in a big way. Many online stores will only accept U.S. banking options. To avoid extra fees and breakdowns in the way currency is exchanged, a U.S. bank account could be the pivot-point in your online shopping experience.

 

Best US Banks for Non-Residents

 

Before we move onto taking a look at how to actually open a bank account in the United States of America as a non-resident, let’s dive into the best bank in USA for foreigners. Are you ready? Let’s get started!

 

Wells Fargo

 

You can usually rely on big, branded banks to give you an account as a non-citizen or resident. However, not all employees are aware that they can offer you one.

 

Many people who have contacted Wells Fargo and spoken to a customer service representative who has said “no sorry, we don’t offer accounts to non-residents. But this isn’t true. It shouldn’t put you off, the person you spoke to could have been new, not fully clued up on their bank’s policies, or just having a bad day. All you need to do is try again.

 

Of course, you could always have a crack at it online. This will potentially be a lot quicker than trudging through countless call center operators.

 

Chase

 

Chase is another large bank in the United States of America. They offer a multitude of account options for non-residents. Thus, we couldn’t resist listing them as a great provider of US bank account for foreigners.

 

Bank of America

 

We have heard of people having a fair amount of problems with the Bank of America. However, in our knowledge that tends to be down to the employees certain people dealt with.

 

Since the bank is so big, they see somewhat little risk in offering an American bank account for foreigners.

 

TD Bank

 

TD Bank seems to be the easiest, simplest option as a non-resident or citizen.

 

All you need to supply is a passport and a mailing address within the US. Yes, that means you will need to have somewhere you can receive mail in America. Whether that be a friend, family member, or a third-party agency you employ as a registered agent for yourself, it doesn’t matter. But you do need one.

 

HSBC

 

Since HSBC is an international bank, regardless of where you are, you will be able to open an account. They have an entire page on their website dedicated to supporting you through the process of opening an overseas account. Here, they go over why you should choose them, setting up your account before you travel, and what documents you’ll need.

 

To help you out, we will give you an idea on the documents they suggest so you don’t have to flit back and forth between Google tabs:

 

  • Identification (this could be a driver’s license, military card, student card, and more)
  • Proof of address (whether you’re in the USA or not, they still want to know where you reside)
  • Income proof (pay slips or invoices)
  • Potentially other documents too (this depends on local law and regulation changes)

 

Do You Need a Social Security Number to Open a Bank Account?

 

To tell you the truth, it all depends on what bank you choose to go with. For some, you will definitely need a social security number but for others, you won’t. With that being said, it’s nicer to have the documents and not need them, rather than need them and not have them.

 

However, as long as you prove who you are, you should not need a social security number to open a bank account as a non-resident.

 

Cartoon figure carrying a bank of money to the bank

How Top Open A Bank Account In USA

 

There are several effective methods when it comes to opening a U.S. bank account. Each method has its benefits and drawbacks, which we’ll explore here.

 

1. Open US bank account online

 

This is by far the least efficient solution, as it involves a long processing time and doesn’t necessarily translate to success. If you don’t have sufficient ID, for example, your online application is likely to be declined.

 

Although each bank has its own set of qualifying conditions, one common factor to all is that you have an ITIN. The Individual Taxpayer Identification Number, in conjunction with other photo ID, will increase your chances of successfully opening a US bank account online.

 

Person checking logging into his online bank account

2. Go to an international bank.

 

International banks—like HSBC and Barclays—have branches both in the U.S. and around the world.

 

Not in the States yet? Head to your local branch and submit an application to open a new account. By verifying your identification and data in your home country, you may smooth the path to creating a US bank account later.

 

Executives often use this method to open accounts in the United States prior to travelling there. It tends to be a successful option, although many believe visiting a U.S. bank in person is the best way to achieve our goal.

 

Building of an international bank

3. Travel to the US

 

The third—and most common—option for opening a US bank account is actually being there. It is easier than most methods, and virtually guaranteed to be approved at this stage. Certain banks can push through this application quickly, and painlessly, especially those like Wells Fargo and Citibank, who have a robust foreign policy.

 

American airlines plane flying into Washington

What are the requirements to open a US bank account? 

 

Security measures across the United States are stringent. Some banks, no matter how progressive they seem, may even require a full background check in order to approve your account application.

 

You’ll need to come prepared, with:

 

  • Two forms of photo ID. Your passport & driver’s licence should be effective.
  • Immigration documents. These are used to establish the length of time you are likely to remain in the United States.
  • Employer Identification Number (EIN). This number is assigned to each foreign business by the IRS.
  • An initial deposit amount: A minimum deposit is required across most banks. The deposit amount might be $10, or it could reach as high as $100.
  • A U.S. postal address. Not having a permanent address in the United States is likely to be your biggest problem. Banks insist—and rightly so—on you providing proof of residency and identity, in order to offer a stable guest environment.

 

How Can a Foreign Company Open a US Bank Account?

It isn’t very easy to open a US bank account as a foreign company. Sorry, but we needed to get started right away with the truth blow — we don’t want you to be disappointed by the time you realize it isn’t just going to fall into your lap.

 

Yep, and it’s time consuming too. Hopefully, your business is big enough to have a financial team to sort all this out. Otherwise, you might be spending less time working on expanding your business, and more on opening an overseas bank account.

 

With all that in mind, let us just assure you that it is possible. And we’re going to show you how!

 

The most important thing you need to know is that your business needs to be registered in America. The USA’s banking laws are extremely strict so, even once you have registered in a state, you will have to go and prove who you are in person. Again, this is time consuming. Not to mention that it costs a fair amount of money (depending on where you are in the world).

 

Additionally, when you open an American bank account, you are signing up to be part of the United State’s tax system. You will have to deal with all of these fees and consequences as a result. This means that your company will have to file US tax returns every year to ensure you comply with their standards.

 

Why Would You Want a US Bank Account as a Foreign Company?

 

Usually, you will want your business to have a US bank account because it makes working with American clients a lot easier. This way, you won’t have to put up with currency exchange rates — and neither will your customers!

 

Before you get too ahead of yourself, however, you must realize the implications of this account. When you eventually exchange your US dollars into your local currency, you will pay an exchange fee which may or may not set you back a few hundred coins. And, as we mentioned earlier, the tax consequences you will face if you don’t submit American tax returns properly.

 

Bank teller helping bank employee

The Bottom Line

 

The laws that govern bank accounts for foreigners are federal, although they are applied locally. Be sure to check the various document requirements and processes, and try to stay patient as you work to secure your US bank account. After all, no one said opening a US bank account for non-residents was easy, did they?

 

But don’t worry, we promise that we can help you in some way, shape, or form!

 

While we can’t offer a solution to every piece of the bank account puzzle, we can help you secure a virtual street address. You’ll gain a street address and virtual mailbox immediately, and any mail will be sorted to a secure mail facility where highly-trained handlers will scan and upload each of your letters onto your dashboard.

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How to Get a Mailbox with a Physical Address

Deciding to get a mailbox with a physical address is one of the smartest choices you can make. There are so many advantages (which we will get into in a moment). However, if you’ve never done it before, renting mailboxes can seem like quite a daunting, confusing task.

 

That’s why we are here to help you out.

 

But before we get into the specifics, we just want to make you aware of all the benefits getting UPS PO boxes (or whatever “rent an address for mail” service you choose to use) can bring you.

 

Ready to get into it? Let’s go!

 

The US flag on top of the globe

The Advantages of a PO Box With a Real Address

 

While there are more benefits than the 5 we are going to talk about, these are the main ones (in our humble opinion, of course).

 

Letter and Parcel Security

 

Since PO boxes and other UPS personal mailboxes are safely stowed within the post office, you won’t have any parcels or packages left on your doorstep. Ultimately, this alone ramps up the security and decreases the likelihood of your mail being swiped.

 

However, it runs deeper than this.

 

Even though the UPS mailbox rentals are inside an already super-safe environment, they are individually locked too. Sometimes, this will be via a code, but more commonly, it’s a key system. Just bear in mind that there is only one primary key holder per PO box. (Not that this should make much difference, to be honest)!

 

You Acquire a Permanent Mailing Address

 

Are you moving a lot? Are you flying your whole life overseas to start another life in a new country? Or are you living in an off the grid type of situation? Whatever it is, with a UPS mailbox address, you will have a stable place for friends, family, and companies to send you parcels, packages, and letters.

 

Keeps Your Home Address Private

 

It isn’t a great feeling when you think about how many businesses, customers (if you run a company), and people know your home address. You are putting trust in multiple locations when, in actual fact, you don’t know a quarter of them!

 

With a PO box, you can give registration forms and such this address so you don’t run the risk of having your privacy invaded by unprofessional, unethical fellows.

 

Quicker Mail Delivery

 

All UPS private mailboxes are already inside a postal facility. So, your parcels, packages, and letters will be delivered quicker than if you used your home or business address.

 

Great For Your Business

 

Business mailbox rentals are becoming increasingly popular too! Why? Because they’re cheaper than renting office space, some professionals don’t want their customers knowing they work from home, and clients can rest easy thanks to the company’s fixed, UPS business address.

 

Okay, we’re sure you were already convinced before you clicked on this so we’ll move along now!

 

UPS Store Mailbox

 

With a UPS personalized mailbox, you get so much bang for your buck. We’ll talk specific costs in just a moment but first, let’s have a gander at everything you’ll receive.

 

For starters, you will acquire a mailbox with a street address. Not only does this look more professional if you run a business, but it also won’t cause registration forms to glitch.

 

Plus, you can receive packages from all US mail carriers, not just the USPS. You don’t tend to find this with other private mailbox rentals. And, you can pick up your letters or parcels whenever you can! No really, we mean it. Regardless of the time, you can access your mail since UPS is open to their renters 24 hours a day.

 

Oh, and everything in the facility is managed, maintained, and guarded by UPS store certified experts. You will feel right at home when you walk in the door.

 

We think they are pretty great (if you hadn’t guessed).

 

How Much Does a Mailbox Cost?

 

It is quite hard to give you a hard and fast rule where UPS store PO box prices are concerned. Why? Because there isn’t a hard and fast rule! It all depends on where you live — the state and the city. Although, we can say that they usually range from $20 to $25.

 

PS: UPS mailbox prices run a lot cheaper than your traditional PO box, which only gives you a number and not a valid address.

 

A location pin on a map

Can I Use a PO Box as a Legal Address?

 

In short, no. You only get a number when you rent a PO box. However, acquiring a UPS street address and mailbox will allow you to use it as your legal address.

How to Rent a PO Box

 

If you’ve come this far, you’re serious about getting a PO box. You must be itching to know exactly how. Well, you’re in luck because we’re about to scratch that itch for you!

 

Step One: Location

 

You need to get a PO box somewhere that suits you. Whether that’s near your office or home, it doesn’t matter. Just know you’ll need to go there pretty much every week.

 

Step Two: Choose a Size

 

Typically, post offices will have boxes in the following sizes:

 

  • Extra small
  • Small
  • Medium
  • Large
  • Extra large

 

These all come with different price tags (naturally). Our advice is to ensure that you are comfortable with the cost before you dive headfirst into this whirlpool.

 

Step Three: Register Your PO Box

 

 

You have two options here — to register in person or online. It’s your choice.

 

These days, internet registration methods are used more frequently than the other. So we’ll focus on this one:

 

 

  1. Go to the USPS website.
  2. Search for a branch near you by typing in your zip code
  3. Choose your preferred box size
  4. Pick a payment plan (3, 6, or 12 months)
  5. Click on “reserve now”
  6. Travel to the branch you selected and
    pick up your keys!

 

See? It’s easy when you know how!

 

A BBB award in a desk

Is There an Even Better Solution? You Bet! Take a Look

 

Even though we live in a world that increasingly relies on digital communication – text messages, email, direct messaging, etc. – there’s still a need for a mailbox with a physical address, especially if you are running a business.

 

At the same time, there are a lot of drawbacks to using a traditional PO Box through the USPS, not the least of which is the fact that you are going to be physically restricted to a single location where you’re able to pick up your mail.

 

Thankfully though, with a service like our own here at US Global Mail, you won’t have to worry about the headache and hassle a PO Box brings to the table while still taking full advantage of all the benefits a mailbox with a physical address has to offer.

 

Below we highlight just a few of the advantages you’ll get leveraging our service, the perfect mix between a PO Box and a “virtual mail solution”!

 

Say Hello to Your “Forever” Address

 

When you choose to take advantage of our mailbox services you get a physical street address that you can use as your “forever” address, completely separating your mail from your business or your residence.

 

This eliminates a lot of the headache and hassle that a change of address with the USPS inevitably involves but also guarantees that none of your mail gets “lost in the shuffle” when you are changing addresses, either.

 

Combine that with the extra security and anonymity that this kind of mailing set up affords you and it’s easy to see why so many people are taking advantage of services like ours.

 

The outside of a post office building

Never Drive to the Post Office Again

 

Another of the biggest advantages you’ll enjoy when you set up your mail service here at US Global Mail is never having to drive to a physical post office location ever again.

 

Instead you’ll be able to create a physical street address to receive ALL of your mail and packages, establishing a central “collection point” for your mail that can then be rerouted and sent to you directly no matter you are. Considering that people spend over 500 hours annually behind a wheel, this can be a big time saver for everyone.

 

Do Virtual Mailboxes Have Unlimited Storage Space?

 

Traditional PO Boxes can get pretty expensive, especially if you are expecting a daily flood of mail (like you might if you are running a business).

 

Larger sized PO boxes in particular are very expensive, but the average rate of a USPS mailbox it’s anywhere between $25 and $40 – and you’re always limited to the size of the box that you have rented.

 

With our private mail acceptance service, though, you don’t have to worry about any of those issues any longer. We offer a variety of flexible mail service solutions that include unlimited incoming mail acceptance, guaranteeing that you don’t have to worry about important pieces of mail getting returned to sender just because there wasn’t enough space in your box.

 

Combine that with all the other benefits we provide here at US Global Mail and it’s easy to see why so many people choose our services time and time again.

 

Paper mail and a mailbox on a computer screen

Effortless 24/7 Access to Your Mail

 

You are always in full control of your US Global Mail virtual mailbox, too.

 

Not only will you have 24/7 access to your mail and your packages through our virtual service, but you’re also going to have access to images of all envelopes and boxes as they come in.

 

Every single time a new piece of mail comes in for you a picture will be taken of the outside envelopes/packages, a message will be forwarded to you via email or text directly, and you’ll know exactly when your mail has arrived (almost in real time).

 

We can digitize any mail that you request to have digitized so that you have instant access to those letters and those documents, can pick and choose the mail that gets forwarded to you in the mail that gets shredded and disposed of, and can even have checks deposited into your bank account (at your instruction and your discretion) without you having to run those kinds of errands, too.

 

Reliable Mail Forwarding

 

Because of the relationships we have with global shipping partners we can help you save upwards of 80% on retail shipping fees when you want your mail forwarded to you.

 

We can set up regular mail forwarding that make sure you get the mail that accumulates at your US Global Mail box on a regular basis, with many of our clients choosing to take advantage of weekly or monthly deliveries that make their life a lot more organized.

 

We also accept packages from all shipping partners (USPS, UPS, FedEx, DHL, etc.) and can guarantee that you’ll get your packages when you need them without delay and without having to spend a small fortune on shipping, too. In fact, you can calculate your shipping costs here.

 

Handshake with a security lock symbol above

Final Verdict

 

At the end of the day, it’s been our mission to make sure that the process for taking advantage of all that a virtual mailing service has to offer combined with a street address is as simple and as straightforward as possible.

 

We are proud of the reputation that we’ve built up offering our US Global Mail solutions to more than 80,000 customers and are continuously looking for ways to add even more value to our mailing services.

 

If you’re interested in leveraging the benefits we provide, or just want more details about how to make the most of the mailbox with a physical address services we offer, please don’t hesitate to contact us directly.

 

 

We are based out of Houston, Texas and you can reach us through our online chat and support tools or can drop us a line through our toll-free number (1-866-596-8965) during our normal business hours.

 

Be sure to have a look at the different mailing services we offer, with a range of plans designed to accommodate individuals, small families and organizations, and larger businesses that aren’t satisfied with being handicapped by a physical PO Box.

 

For more details, reach out to us today!

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How To Register An LLC With A Virtual Address

Deciding to start a new business, is stressful of its own. You probably put together a business plan, have hired some industry experts & consultants, and probably poured in a decent amount of money already.

 

The last thing you need to focus your attention on, is the bureaucratic side of filing your Limited Liability Company (LLC.) And as much as we all like free enterprise and streamlined systems, the law is the law, and you can’t argue with “uncle Sam”

 

You may be asking yourself; Do I need physical address for LLC?

 

You will need to have a registered agent address, if you are registering a Limited Liability Company (LLC,) a corporation or a Limited Liability Partnership.

 

Business people budget planning on paper

 

Let’s go through this step by step:

 

What Qualifies As A Business Address?

 

Any address that can receive the paper work that will be sent from the secretary of State, can be used to register your LLC.

 

You may be thinking of big tall glass buildings in the middle of a metropolis, but the reality is, most businesses don’t necessarily fit the description of a service that would be located in a high rise building. And there are many virtual businesses as well (eCommerce is big these days if you haven’t heard.)

 

Many people will decide to use their home address as their business address. Although an option, it is probably not the most viable one. Consider the security risks you are putting yourself (and your family) into, with telling everyone online where you live.

There Is A Better Way

 

Security concerns are not the only reason you would want to avoid using your home address; it also does not look very professional. Some businesses decide to register a PO Box which makes things even more complicated, when trying to explain to customers why your office is in the Post Office building.

 

All kidding aside, there is a big need for actual physical addresses that do not compromise your privacy and still make your business looking sharp. The first option to consider is actually renting out office space. If you do not plan on being on location however, you probably would like to opt in for a Virtual Address.

 

Location on a map

 

What Is A Virtual Address?

 

A Virtual Address is a physical address that you are able to receive mail to, without actually being physically present there.

 

Paper mail arrives at that address and from there is scanned & uploaded into your virtual mailbox. Making it easy to access all your mail online, from your phone, with the click of a button. It is a bit similar to e-mail in a way, with the advantage of having your mail items shipped to your physical location, stored to be accessed at another time, or even shredded if you desire to get rid of sensitive information.

 

Virtual addresses give you the power of handling your mail, remotely.

 

Can You Register an LLC to a PO Box?

 

While you definitely have the opportunity to register your LLC to a PO Box (most states throughout the US) – any address that can receive mail and the paperwork necessary to finalize the registration of your business is allowed – there are a lot of issues that can arise should you choose to go down this road.

 

For starters, some states and some municipalities are heavily going to encourage you to use your physical, residential address if you were going to otherwise use a PO Box to get that LLC up and running.

 

This is a bad idea for a couple of different reasons, the least of which is having all of your business and residential mail sent to the same location, mixing things up and causing headache and hassle that way.

 

You also lose a lot of privacy when you take this approach. Having your physical address attached to an LLC that you own eliminates any of the potential anonymity that you would have enjoyed with traditional LLC protections, but it also opens up the potential for unhappy or dissatisfied customers (for a variety of different reasons) to know exactly where you live just by looking up the address that your LLC is registered to.

 

Registering your LLC to a PO Box also ties to that PO Box address and limits you to receiving mail at that specific physical location. All of your business mail, packages, and parcels are going to have to go to that PO Box and that postal office – and some post office is aren’t going to be all that excited about you spending a small amount of money on a small PO Box but having a huge volume of mail come flooding in a day-to-day basis.

 

You might also want to move shop later down the line in your businesses life, and having that address changed is going to take a little bit of extra time when you go the PO Box route. You’re much better off having a more traditional business address for LLC sign up – even if that means moving forward with LLC virtual address options like the ones available through US Global Mail, for example.

 

This cuts down significantly on the hassle and the headache that you would have had to contend with otherwise. You’ll be able to streamline your business registration process, you’ll fill the need a business address (physical address) would have left otherwise, and you’ll be able to rapidly move through the LLC registration process in a way that a traditional USPS PO Box have made possible.

 

Person sitting on a chair with a dilemma

 

Can I Use a PO Box for My LLC?

 

As far as using a PO Box for your LLC is concerned – not necessarily registering your business to that address but instead just using that PO Box to receive mail – there are a lot fewer issues or hurdles to clear here.

 

Lots of business owners choose to register their business under a specific, physical address but then have a separate mailing address – almost always a PO Box or a virtual business address for LLC purposes specifically – to avoid having unhappy or dissatisfied clients and customers show up on their doorsteps.

 

There’s also a lot of extra anonymity that a virtual business address for LLC purposes provide, especially if you choose to incorporate your LLC in states like Nevada or in the District of Columbia – or even potentially overseas.

 

You wouldn’t want to use a physical address that is paper trailed to you and your identity in those cases, just another reason to consider moving forward with business addresses for LLC operations that are attached to PO boxes or virtual addresses.

 

Virtual address options from a company like US Global Mail do open up a world of flexibility and customization that you wouldn’t get with a traditional PO Box business mailing address.

 

You’ll be able leverage all of the scanning and recording solutions provided by a company like US Global Mail, you’ll be guaranteed to be able to accept packages and parcels from every delivery service imaginable, and you’ll have a lot more control over what happens to your mail – as well as how and when it is delivered – than you would when working with the United States Postal Service.

 

Those are just a couple of reasons to consider choosing a company like US Global Mail when you need a business address service.

 

How Do I Create a Virtual Business Address?

 

The step-by-step process for creating an LLC virtual address for your business is rather simple and straightforward, but it really all starts with you first figuring out what type of address you want to create, how important anonymity is, and where you want your virtual address to be “located”.

 

For starters, there’s always a lot more legitimacy, a lot more credibility, and a lot more confidence built right into physical street addresses as opposed to PO Box numbers.

 

If you’re going to create a business address for LLC purposes it’s a good idea to make it a street address whenever possible, especially if you’re going with virtual services like those from US Global Mail.

 

Secondly, you’ll want to consider the value and importance of anonymity where the very least the ability to separate your business from your personal life as much as possible – and that all starts with the business mailing address you choose for your operation.

 

Even completely legitimate business owners understand the importance of separating your business and your personal life.

 

Whenever you have products and services to sell there’s always the potential for customers to become disgruntled through absolutely no fault of your own, especially when people are handing over their hard-earned money and have very specific expectations about what they are going to receive.

 

There isn’t a person in the world of business (including attorneys and accountants) that would recommend you use your personal, physical residential address when you need a business address for LLC purposes.

 

Instead these professionals are almost always going to recommend that you choose a business mailing address that is totally separate from that, with enough “distance” from that address to your physical residential address that they cannot be easily linked together with one another.

 

Lastly, because LLC virtual addresses can be created for almost any city or state in the US you’ll want to think about how the location of your new “physical address” is going to impact the perception of your business.

 

Choosing a virtual address in a major metropolitan city lends a certain amount of credibility to your address for sure, especially if your ideal prospects or customers are based in a similar geographic region.

 

Basing your new virtual business address for LLC purposes in a smaller town or rural community may lend a bit of a “smalltime” kind of feel to your operation, and if your ideal prospects or perfect customers do not fit that kind of mold you really handicapped yourself quite a bit.

 

Think about how you want your business mailing address to add to the legitimacy and credibility of your business and then choose an address that makes the most sense. Companies like US Global Mail can help you navigate that landscape easily and efficiently.

 

Location pin on a map over california

How To Register An LLC With US Global Mail

 

There is a simple 3 part process to this:

 

  1. Sign upWhen you do so, you will receive a physical address in the US. That can be used for your business as a mailing destination and an address that can be displayed on business cards and other marketing brochures.

 

  1. Complete the 1583 form. Mail fraud in this country, is growing at a rapid rate and doesn’t have any plans of slowing down. Ensuring the security of our customers, is of utmost significance and a top priority here. Completing this mandatory form, will grant us permission to receive & process mail on your behalf.

 

  1. Access your mail anytimeNo more rushing to the post office, standing in line, just to open up a mail box that is an empty. Using your virtual mailbox, you can check everything online and have any action taken (such as scanning, or shipping) with the click of a button.

 

At the end of the day, those that need a business address but do not necessarily want to deal with the headache and hassle (and lack of control) that a PO Box at the local USPS postal office involves are going to want to take a much closer look at LLC virtual address options.

 

US Global Mail is an industry leader in the nontraditional mailing service business, trusted by entrepreneurs and business owners all over the country to give them far more control flexibility, and utility out of their mailing needs than the USPS ever could.

 

You’ll want to have a close look at the options available for a virtual business address from US Global Mail ASAP. There are a variety of different solutions available to fit your needs and your budget, helping you build the perfect mailing solution for your business without any real extra effort on your behalf whatsoever!