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How To Get A UPS Mailbox

If you’ve been growing frustrated with traditional mailbox options from the US Postal Service, exhausted with their limitations, price hikes, and lackluster customer service and support, keep on reading. The odds are pretty good you started to look into other mailbox solutions for your home or small business.

 

And while there are a number of different options to pick and choose from today, UPS mailbox solutions are among some of the most popular on the market right now – and it’s easy to understand why that is.

 

Below we dig a little bit deeper into everything you need to know on:

 

  • How to get a mailbox address
  • How to determine what is the right UPS mailbox for you
  • The benefits UPS mailbox options have to offer
  • Additional information to help with your research & due diligence 

 

Shall we get right into it?

 

Let’s go!

 

Mailbox UPS

 

UPS Mailbox Size Determines Everything

 

Right out of the gate, the very first thing you’re going to want to consider when searching for a UPS mailbox solution, is the size of the mailbox you are looking to lease.

 

For the most part, your UPS mailbox decision is going to be heavily determined by the size of the mailbox you are after.

 

The location you are interested in renting a mailbox from, may only have a handful of different box sizes available. Since one of the most important factors that determine the price of your mailbox, is the size of the actual mailbox, being limited with a small variety of boxes will also limit the pricing options available to you.

 

You want to ensure  you are getting a mailbox to accommodate everything you anticipate on receiving, with zero headache or hassle whatsoever. So doing proper due diligence with your local UPS store, is always the best way to go when scouting for the best UPS mailbox.

 

As a general rule of thumb, all UPS Mailbox locations provide three different sizes:

 

  • Small boxes (perfect for individuals,)
  • Medium boxes (ideally suited for individuals, larger households, and small businesses,)
  • Large boxes (usually set up for small to medium-sized businesses with large mail volumes.)

 

UPS Store

 

Your local UPS Mailbox location will be able to help you figure out which box makes the most sense for your needs and budget, if you’re still having a tough time settling on a box size.

 

It’s not a bad idea to visit the UPS store in person, before you make a commitment. This will ensure you know exactly what you are getting into.

 

 

UPS Mailbox Notification 

 

How Long Will You Be Renting Your UPS Mailbox For?

 

The next big piece of the puzzle that you’re going to want to figure out when it comes to getting a UPS mailbox is determining how long you want your lease to run.

 

UPS locations offer mailbox rentals in three-month, six-month, and 12 month terms. You may be able to come to an arrangement for a more custom duration, depending on your specific needs and budget.

 

You’ll find that a lot of UPS mailbox services are very flexible with the kind of leases that they provide, especially if you are giving their service a “trial run” and aren’t comfortable with committing to long-term agreements, just yet.

 

At the same time, you’ll be able to save a lot more money on your UPS mailbox lease when you extended the length of it & sign up for a longer term. Those that have 12 month leases (or longer) almost universally save more money than those on shorter-term agreements.

 

That’s definitely something to consider if you want your new UPS mailbox address to be permanent or (at least) semi-permanent, going forward.

 

UPS Location 

Find a Local UPS Store Near You

 

It’s obviously a good idea to make sure that the local UPS store, is conveniently located in your side of town. Most UPS stores do have these kinds of facilities ready to sign up for, though not all of them are going to have the mailbox size you are interested in. It is best to communicate with the local store you are interested getting a box in, and they should be able to accommodate you.

 

You can always jump online and go to the UPS Store Locator page to find the nearest UPS mailbox location in your community. It’s not at all uncommon to have a couple of different options to pick and choose from (which definitely increases your odds of finding the mailbox size you’re after), and you’ll want to find one you can commute to every so often to pickup packages & mail.

 

US Passport 

UPS Mailbox ID Requirements

 

It’s important that you bring two independent forms of identification; one of the ID’s must be a photo ID. A driver’s license and any other form of identification you have handy – including bills, credit card statements, bank statements, etc. – will help you streamline the sign-up process, significantly.

 

As always, if you have any questions or concerns about whether an ID you hold on hand will cover you or not, it is best to communicate with them in advance. That will save you a trip to the UPS store, and any easy checkout experience.

 

UPS Agreement

 

UPS Mailbox Agreement

 

Each individual store will have their own unique agreement that you’ll need to read carefully. Generally speaking however, all of them follow the same general outline.

 

All the same, it’s not a bad idea to request a copy of the agreement in advance. Take it home, read it over from start to finish, and only sign if you’re comfortable with that you see. Keep in mind that different stores, will have different pricing setups as well as different deposit and fee schedules. This is something we will dig a bit deeper into later in this article. 

 

UPS Mailbox Store

 

Advantages To Registering A UPS Mailbox

 

Get a Real, Physical Address

 

One of the biggest benefits you’ll get out of signing up for a UPS mailbox is getting rid of – once and for all – the need to put down a PO Box, as your mailing address.

 

PO Box addresses can sometimes be a nightmare to deal with, especially when you are having products shipped to your PO Box. Anybody who has done a decent amount of online shopping – especially from e-commerce platforms like Amazon –  knows that PO Box addresses can wreak havoc on shipping and delivery times. Sometimes the order delays can last for several days when using a PO Box (which would not be the case with the use of a physical address.)

 

On top of that, if you are running a business out of your home, you will be able to add an extra layer of legitimacy & credibility by using a physical mailing address (as opposed to a PO Box.) Combine that with the privacy and security perks that come with distancing your business from your residence and soon you realize how moving forward with a UPS Mailbox becomes a lot better of an option, compared to using a traditional USPS PO Box.

 

UPS Delivery Truck

 

Full Service UPS Package Delivery

 

The United States Postal Service (generally) will flat out refuse packages from third-party carriers like UPS, FedEx and DHL if they aren’t contracted for “last mile” services. That makes getting your packages at a traditional PO Box a real pain.

 

Because UPS is a full-service shipping and delivery company you won’t ever have to worry about those issues again. Not only will UPS streamline the shipping and delivery of products and merchandise through UPS themselves to your new mailbox, but they are also going to accept deliveries from all other shipping carriers and services as well – without exceptions.

 

UPS Tracking ID

 

UPS Security & Privacy

 

The privacy and anonymity you get with a UPS mailbox is something that you can’t get with PO Boxes, but you also get an extra layer of safety and security as well.

 

Unlike the post office, when you’ll have to visit during normal business hours, you will have 24/7 access to your UPS mailbox whenever you need to retrieve packages or mail.

 

All of the items that you’ve ordered are going to be stored securely and safely in your box or a shipping locker indoors – not left out on the porch or the front doorstep. Additionally, you won’t have to worry about mail piling up in front of your door when you are away for a couple of days (letting folks know you aren’t home inadvertently).

 

Person checking UPS Mailbox

 

Flexible UPS Mailbox Solutions

 

Of course, UPS mailbox solutions also provide a bunch of other personalized mailbox services that the USPS has not – and may never – provide themselves.

 

On top of the 24/7 secured access we just mentioned you’ll also be able to take advantage of Mail Check services, mail receipt notifications & mobile texting to alert you when new items hit your mailbox. The ability to know exactly when mail has arrived at your UPS mailbox (and the opportunity to have that mail pre-screened and photographed for you so that you know whether or not it’s worth driving to the UPS store to get your mail and packages) is a major convenience, and one that just makes sense in today’s hyper connected world. You’ll also have the opportunity to call the UPS store directly and ask them if you have mail, receiving friendly confirmation right away. 

 

UPS Mailbox Price Sheet

 

UPS Store Box Prices

 

Before we get into specific pricing details regarding UPS mailbox services it’s important to make one critical distinction. Each individual UPS store is owned and operated independently and as a franchisee. That means rental costs and leasing fees for all mailbox services are going to differ from one location to the next. As a general rule, though, the services all fall under the same range of prices – and that’s what we highlight below.

 UPS Mailbox prices depend primarily on the size of the box you are looking to register. The available box sizes, usually break down to small, medium & large. Below you will find the pricing details for each UPS mailbox size you are interested in.

 

Small UPS Box

 

Small UPS mailboxes cost between $10 and $30 a month

 

Typically, you will find mailboxes at the range of $10 – $15 per month, but they can some times reach up to $30, depending on the location.

 

Medium UPS Box

 

Medium size UPS mailboxes will cost between $20 and $40 a month.

 

These boxes are a bit larger, can handle a little more mail flow on a day-to-day basis, and are ideally suited for those that do a lot of online shopping and anticipate to receive a lot of packages. 

 

Large UPS Box

 

Large UPS mailboxes cost between $30 and $50 per month.

 

These are the kinds of mailboxes you want to get if you are using them for a commercial operation and especially if you anticipate receiving larger packages.

 

UPS Contract Signing

 

Lease Agreement Duration

 

Just like pricing differs from each individual UPS Mailbox Store location, lease terms and agreements are going to differ as well. Generally though, you can expect lease terms to range from three months and up to twelve months. The longer your lease agreement, the larger the discount you get.

 

UPS Mailbox Deposit and Fees

 

Almost all UPS mailbox agreements are going to include a 100% nonrefundable fee of between $10 and $15 per key. This key isn’t just going to give you access to the mailbox itself, but it’s also going to give you access to the mailbox center 24/7 year -round.

 

Replacement keys are available if you lose your key, though you’ll have to pay an additional nonrefundable fee.

 

A lot of locations that offer UPS mailbox services will sometimes charge an overflow fee of three dollars, if excessive amounts of mail begin to pile up at your mailbox or if large packages are left at the location for extended periods of time. Due to the instant notifications & alerts you receive with the arrival of a new piece of mail, this shouldn’t be a big problem and is something that can easily be avoided.

 

Here is guide with a full list of UPS fees & rates.

 

virtual mailbox platform 

 

Virtual Mailbox VS UPS Store

 

Of course, as much as UPS Mailbox services are a great convenience and better alternative to USPS, they do come with some limitations. Typically, people that are not happy with the USPS, will sign up with either the UPS or some Virtual Mailbox service. 

 

Some of the main reasons why a virtual mailbox makes more sense than a physical mailbox, can be found here. In short, virtual mailbox will allow you to manage all mail online from your desktop or mobile device, without the need to visit a physical location.

 

Other perks they come with, are free check deposits (where they deposit a bank check on your behalf,) more favorable mail storage terms & discounted shipping. In fact, due to the volume of mail these platforms process, you can usually get up to 80% off of typical UPS shipping rates. Use a shipping calculator, and you will be able to see what a typical shipping would cost with & without the use of a Virtual Mailbox platform. Virtual Mailboxes are usually favored over physical UPS mailboxes, due to lower fees & more streamlined mail management that can be done online.

 

US Global Mail is privileged to be the Virtual Mailboxes, since 1999. For more details, click here.

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Why Small Businesses Need Mail Forwarding

Own a business? You probably need to deal with lots of mail too. Streamline your mail management by having all packages & snail mail forwarded and managed online.

 

Running a small business is never an easy task; depending on what industry and customers you are catering to, you have to deal with complex operations, HR, state regulations (and the list goes on.) What is more, is that there are several administrative tasks that require the attention of an already very busy owner. 

 

At the time of writing this blog, Covid-19 has set in as a new reality. Remote work places, social distancing and stay at home orders, have disrupted literally every business. The ones that were able to go online, were able to get through the storm and operate under new circumstances. Local businesses such as restaurants that were not heavily invested on digital alternatives, had no option but to shut down. 

 

Being able to pick up the mail, became critical; with everyone working from home, who is going to visit the office just to pick up the mail? Very inconvenient and a great time killer. 

 

Virtual address on a map

 

What Is Mail Forwarding? 

 

When you would normally receive mail at your business location, with mail forwarding, you are notifying the USPS to redirect the mail delivery and instead of sending to your former location, it forwards all mail to the new one. The best way to think of this, is if a business re-locates: what happens to all contacts who only know your former address? You would have to go through the list of all friends, business associates & customers, to inform them of the address (something not practical at all.)



With mail forwarding, all your mail gets redirected from your former location to your new location. All you need to do to get this process underway, is completed a change of address with the USPS. And within a few days, you’re all set to go. 

 

How to Forward Business Mail

 

Now, before we get on to the best way to start forwarding business mail (i.e. by signing up with a virtual mailbox service), let us take a look at how to just use the United States Postal Service to change your business forwarding address.

 

The first option that the USPS offers is opening a PO box. So, without further ado, we are going to get right into the details.

 

USPS PO Boxes for Business

 

PO boxes are offered at many local post offices and can be used for both personal and business use. They are secure, accessible, and easy to open online. But, it is worth noting that you still have to visit the post office once or twice a week to collect everything that came in; for some, this is enough to put them off.

 

Before you make up your mind, we will have a look at the pros and cons of using a PO box as your mail forwarding for business service.

 

The Pros of PO Boxes

 

  • It’s a secure way of receiving mail while you’re not in the office.
  • You don’t have to worry about packages sitting on your doorstep.
  • It is easy to keep confidential documents safe and private.
  • You can travel to your PO box whenever is convenient for you.
  • Some are open 24 hours a day, 7 days a week.

 

The Cons of PO Boxes

 

  • You have no choice but to go to the physical box once, twice, or three times a week.
  • It isn’t as secure as a virtual mailbox since it is right next to everybody else’s box.
  • If your office moves far away, you will have to change your PO box as it won’t move with you.

 

USPS Business Mail Pickup

 

This option is for those of you who receive a lot of mail (or numerous parcels and packages that are too big for the largest PO box).

 

How Does It Work?

 

The post office will receive all of your business address mail forwardings once your office has moved or you have started working from home full time. Then, you arrange a time to collect all your letters, parcels, and packages, turn up, gather them up, and you’re all set!

 

How Do I Get Started?

 

If you’re interested (although we’d advise you to check out the pros and cons below before you settle), here is how to set up business mail pick up. It won’t take long, you will just need to supply two forms of ID and fill in a form.

 

  1. Find the PS Form 1093-C online.
  2. Print it out.
  3. Fill out the “Application for Post Office Caller Service” section.
  4. Take your completed form and two types of government-approved US identification. For your primary form, you can use one of the following (ensuring they are either federal, state, or tribal issued):
    1. State driver’s license
    2. Non-driver’s ID card
    3. Uniformed Service ID card
    4. US Armed Forces card
    5. Corporate identification
    6. US passport
    7. US passport card
    8. US university identification
    9. US permanent resident card
    10. Any ID card issued by the United States Citizenship and Immigration Services
    11. US certificate of naturalization or citizenship
    12. Tribal identification card

For your secondary ID document, you can bring one of the following:

  1. Lease agreement
  2. Mortgage agreement
  3. Deed of trust
  4. Voter registration card
  5. Home insurance policy
  6. Vehicle registration card
  7. Utility bill
  8. Form I-94
  9. Vehicle insurance policy
  10. Decide which service option you want. This could be 1 year or 6 months.
  11. Pay the fee. Make sure you do this at the post office where you’ll be using this service is located. You can pay with a credit or debit card, cash, check, or money order.
  12. Pick up your business mail whenever you need to.

 

The Pros of Business Mail Pick Up

 

  • You can receive large items without worrying about whether they will fit in your PO box.
  • If there aren’t any PO boxes available, this is your chance to get an even better service.
  • You can pick up your mail whenever is convenient.
  • Your business can easily scale up without fear that it won’t be able to cope with the influx of mail.

 

The Cons of Business Mail Pick Up

 

  • You might not want to pay for a mail service that lasts a year or 6 months, especially if you are a start-up as it restricts you to one location.
  • You still have to travel to a specific location to receive your mail.
  • Could be quite time consuming depending on travel time.

 

Okay, now that you are familiar with the mail forwarding business address services that the USPS offers, it is time to show you where you should really put your money!

 

Why Does Your Small Business Need Mail Forwarding?

 

There are plenty of reasons why your small business needs mail forwarding! We are about to go through each one in turn but, if you haven’t got much time, just scoot down to the end of this section where you will find a quick-glance list.

 

So, if you are still with us, let’s jump straight into all the benefits you’ll reap once you set up a virtual mail forwarding service.

 

Convenience

 

When a package is shipped to you, and requires you to be around to pick it up, it can be problematic if you happen to be out of the office, visiting a job site or simply too busy to receive your parcel. What business owners end up doing, is signing up for a PO box to receive all packages and mail. That gives birth to a new problem; you need to allocate a certain day of the week to drive to your local post office location, stand in line, and get your mail. But what if you had someone sign for your package only with your authorization, and at the fraction of the cost of having your secretary do so? What if you could request that package is shipped on demand to your location, for up to 80% off typical shipping rates? The time saving and shipping costs advantage to this is pretty obvious.

 

Virtual mailbox on desktop and mobile

Mail Security

 

When you get mail at your location, it can usually be accessed by pretty much anyone who wants to get their hand on it. From ID theft, to mail theft and everything in between, having mail sit at a location without supervision or while you’re away, is probably not the best idea. When you have your mail outsourced, all packages are stored in a warehouse with 24/7 surveillance systems, and on-site security personnel. There is no safer place to store your snail mail, than at a mail forwarding facility. 

 

Security lock

Look Sharp

 

As a company, there is nothing worse than looking unprofessional, right? Well, if you are an online business, or have simply decided to register it under a PO Box or your home address, that comes with a number of issues.

 

Not only are there added security concerns that you need to consider (angry customers knowing your place of residence etc,) but your business does not look professional at all. A business registered with a post office box, surely does not look as good as a business registered under a real physical address.

 

business address location

Home Privacy

 

We already touched on this a bit, but when you decide you want to use your home address for business mail, you are exposing that address to literally every ill-intentioned person online. Angry customers, employees or investors, can know of yours and your family’s whereabouts with a simple Google search. Registering your business with a real physical address that is not your home address, keeps your privacy and family protected.

 

Crook spying on home

Permanent Address

 

What happens if you decide to move the location of your business? You need to keep updating all your contact info, informing customers of a move, and completing change of address forms with the USPS. When you register for a virtual address, this address is yours for life, regardless of where you are physically located. Think of it; do you change your phone number whenever you move? Why would you therefore need to change your mailing address when you do so? 

 

Streamlined Mail Management

 

When you sign up for a virtual business address, all employees are able to digitally manage incoming mail. There is no requirement of someone being on site, and virtually, from the comfort of their own office or home, they can make a few clicks and handle mail online.

 

The Quick Glance Pros and Cons

 

For all of you busy bunnies who don’t have time right now for our fully-fledged conversation, here is a speedy summary of everything we talked about above.

 

Ready? Let’s go!

 

business people shake hands

 

The Quick Glance Pros

 

  • Convenience — you don’t need to be around to pick up your important document or package, an expert mail handler will do it for you.
  • Mail security — all your mail will be held in a secure facility complete with 24-hour video surveillance and more. You won’t find anywhere safer than this!
  • Look sharp — having your home address as your business address does not look very professional. With a virtual mailbox, this problem is solved.
  • Home privacy — using your home address for business can get messy. Angry customers, unhappy investors, and raging employees will be able to find you and your loved ones incredibly
  • Permanent — you will never have to go through the hassle of changing your mailing address every time you switch offices!
  • Streamlined mail management — all your employees can access your office’s mail from a smartphone app or their computer. No one needs to be onsite.

 

Okay, so what are the cons here then? Everything has a downside, right?

 

Well, yes, but the advantages of signing up for a virtual mail forwarding service drastically outweigh the potential disadvantages. Regardless, we will chat briefly about the things that aren’t so good about a virtual mailbox system. (Hint: when we said “things” we meant “thing” as there is only one potential downside)!

 

The Quick Glance Con

  • Extra cost — this especially applies to start-ups. We have found that many new companies do not want to incur the extra cost that business address forwarding proposes. However, it is important to remember that a virtual mailbox will bring you a huge return on your investment (looking at the advantages above will tell you that!).

 

The Bottom Line

 

To summarize; using a virtual mailing solution for your small business can be a big time and money saver. The convenience, security and savings it provides you with makes all the sense in the world to test out — yes, even if you are a start-up company.

 

If you need to reach out with any questions about business mail forwarding or get a proposal, contact us here.

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What Is A Permanent Address

The 21st century has been indeed one of rapid digital transformation. The amount of time people spend online, is getting greater & greater, while shifting from traditional areas of attention such as the TV, spending time with friends, socializing in the “real” world etc.

 

This has led to a whole line of new businesses, that just cater to people online, as well as existing industries that have been disrupted & moved their services & offerings online.

 

Additionally, entire corporations are now banking off of the fact that we spend so much time on a computer & or mobile phone screen. Companies like Amazon, Ebay & Google, will keep us busy shopping online, instead of offline.

 

There is an interesting trend, that was especially noticeable after the crash of 2008, of businesses going online for the purpose of slashing expenses; indeed maintaining an office or building, is a lot more expensive than working out of your own home.

 

So in today’s article, we will be covering the topic of permanent addresses, and how these can be used for the registration of your business, helping you avoid many of the unnecessary expenses businesses had 20 years ago.

 

A residence with the street number 237

 

What Is A Permanent Address?

 

A permanent address is a physical street address that is under your name. Examples of permanent addresses would be a home or office address.

 

Such addresses can be transferred over & changed by completing a Change of Address form with the USPS.

 

Permanent VS Physical Address: What’s the Difference?

 

As you have just discovered, a permanent address is the physical street address which is under your name. Again, this could be your home or your office. You can use it for both personal and business needs. However, there are two address standards in the United States of America: permanent and physical.

 

A physical address is a valid street address which you can use for business and personal. However, it isn’t necessarily where you live (or work). Sometimes, it is referred to as a mailing address.

 

Unlike a PO box, it won’t have any restrictions. You will be able to receive unrestricted mail from all carriers such as UPS, FedEx, DHL, and more.

 

Even though it is generally business owners who use physical (or mailing) addresses, they are quite popular among travelers, students, and people in the military.

 

Employee on a computer analyzing data

Is A Permanent Address Required for Business?

 

Depending on the filling of your business, you would need a permanent address or a registered agent address. Such examples are LLC’s and LLPs. Having said that, you may well need a business address for your small company too. It all depends on what services or products you offer.

 

So, What Is a Registered Agent?

 

A registered agent is a person, agency, or other business who you appoint to be your “mail receiver”. In short, it ensures you never miss an important document (taxes, summonses, and more) ever again.

 

Examples of a registered agent would be the address for a business partner or your very own home address. The alternative to using your home address (and having it being in public display with the State and online,) is getting a regular office address out of which your business operates.

 

Due to the fact that office space generally costs more though, and not all businesses require that the business owner (or employees) be physically located there, startups will use a home address as a cheaper alternative.

 

A neighborhood with homes

 

Using A Home Address For Business

 

It is reasonable to want to preserve capital, at the launch of a business. For some people, it makes a lot of sense, using a home address in order to save on office expenses.

 

However, considering the affiliated risks that come with displaying publicly on the web, your family’s home as well as the solicitations you will get, you may want to re-think this.

 

Another reason you may want to avoid using a home address is due to the unprofessional look that it will give your business. Especially if you are just starting out and looking to make a good impression, showing people that you went the extra mile to setup your business properly and professionally, will pay off well in the future. Yes, it may cost you a bit more in the beginning, but it is definitely worth considering a registered agent as supposed to your house. After all, you wouldn’t want your kids getting hold of your taxes now, would you?

 

But there is a more practical reason why you should not use your home address, for business purposes. As you grow the business, you will notice that more pieces of mail will come through your mailbox and at some point, will create a chaotic paper mess for you and your family. Additionally, at some point you may decide to move to another residence. That can cause a serious disruption to the location your business is registered in, and potentially a lot of confusion for clients as well.

 

Black residential mailbox

Alternative Physical Address Ideas

 

So if getting office space is not in the books, and using your home address is not a safe or practical solution, what can you do to register a business? Keep in mind that a PO Box would not work as a physical address so you need some better alternatives than just that. Therefore, we’re going to discover how you can go about finding a business address that is not a PO box.

 

But since we are discussing permanent addresses (and not necessarily physical ones), here are 4 alternatives to a permanent address (which are definitely worth your money):

 

  1. PO Box Address: Using a PO Box will allow you to receive business mail as well as fulfill the address requirement for your business registration. Registering a business using a PO box is probably not the most professional way to go about it, but it is definitely a lot safer than using your home address.
  2. Pack and Ship mailbox: These are independent postal centers that will receive and process mail for you. Every neighborhood has them, and it’s a good way to register a new business. One potential hurdle could be that you are dependent tied down to lifetime of that business. So if for whatever reason the center goes out of business or relocates, you will be dealing with a change of address all over again.
  3. Virtual offices: We already discussed how your startup costs could go up with the lease of a real office space. However there is always the option of going virtual, and having a secretary answering your phone calls for you (and taking messages) as well as receiving your mail. Virtual offices are a cheaper alternative to a real office, but they’re still going to cost you a few hundred bucks per month.
  4. Virtual Mailbox: Think of this as “PO Box meets the Internet.” You get the perks of having an address that is distant from your home address, with the security you would expect from a postal service center, and rates that a Post Office store would give you. It is the ideal situation for any new business registration. There is an additional perk of viewing all mail online of course which should not be neglected. From the comfort of your own couch, using your phone you can access all snail mail online. From there, just click to scan, shred or mail forwarding an item.

 

How to Get Mail Without a Permanent Address

 

Of course, there is more to life than business needs. With that in mind, we need to talk about how to get personal mail with no permanent address.

 

Thankfully, it is possible. Whether you are a digital nomad, travelling for a living, or moving house without knowing where you’re actually going to end up, you can still receive letters, packages and parcels.

 

There are a few solutions that the United States Postal Service has devised that are fantastic options for you. Let’s get into the specifics.

 

Get a PO Box

 

Granted, this may not be that great for those that are travelling as you’d have to stay around the same area to access your mail. However, if you are planning to move to a location but don’t have an address yet, PO boxes are definitely the answer.

 

They tend to be located in the lobby of post offices so they are easy to access. In fact, some places offer extended opening hours for PO box owners (sometimes even around the clock access 7 days a week).

 

You won’t need to worry about security either as each box is locked by a code or key. Just bear in mind that there can be only one named key holder. So, you can’t have your partner’s name on the file too, unfortunately.

 

Snail mail entering a computer screen

General Delivery

 

If you are going to be staying in the same city for a decent length of time, or you know that you will be moving to that area shortly, you can use general delivery. Going with this option means your letters, parcels, and packages will be forwarded to one of the mail offices in the city.

 

Don’t stress, you won’t need to rush off there every time a piece of junk mail comes in. They will hold all your mail for 30 days. Bear in mind that you will need to pick it up in person and bring a valid, government accepted photo ID. This could be a driver’s license, student card, or military identification.

 

The great thing is that it doesn’t take long to set up when you need it. Although, if the city you’re in is quite big, the process will take longer. Why? Because you will need to call someone to figure out which post office to forward your items to.

 

Temporary Address Change

 

Of course, these options won’t suit everyone. So, you can simply ask a trusted friend or relative to collect your mail for you. Then, they can send it to your new address when you have figured everything out. Alternatively, you could save them a job and pick it up!

 

We mentioned earlier about the Change of Address forms. You will have to fill one of these out if you want to ensure your mail goes to your loved one. As we said, it’s easy to input all your information and submit it. Here’s how to do it:

 

  1. Go to the USPS website.
  2. Locate the Change of Address page.
  3. Click Temporary.
  4. Pay $1.05 so the online platform can verify your identity.
  5. Fill out all the information on the form.
  6. The United States Postal Service will send you a confirmation code. Make sure to keep this safe as you will need it if you want to cancel or adjust the information you provided.
  7. A welcome kit will turn up at your temporary address.
  8. All your mail will be sent here until you make a permanent change (or a different temporary one).

The Bottom Line

 

Using a permanent address does not necessarily mean that you need to put your home and family at risk. Distancing business from residence is good for so many reasons beyond security and privacy. Having control of business-related mail and keeping it separate from your individual mail will allow you to stay on top of things. It’s a pretty win-win situation, don’t you think?

 

There are several options available to you when it comes to using third party addresses to register a business. By far what we would highly recommend, is the consideration of the virtual mailbox, which gives you the advantage a PO box would give you, along with the convenience and ease that comes with a digital mailbox system.

 

Virtual mailboxes allow you to shred, scan, deposit, and ship your mail, all from within the app. Not to mention that our mail handlers are more than trained to give you a high-quality, secure experience. Trust us, it will feel like you’re living in the future!

 

US Global Mail is proud to be leading the way, in the virtual address world. With over 80,000 customers since 1999, our proven track record and success with handling your mail, has allowed us to continue with the same passion and dedication that we had 20 years ago. Just look at all the amazing customer feedback we have received over the years. We are proud to be backed by such brilliant people.

 

For any questions feel free to reach us here. We are always happy to relieve your concerns and queries you may have before you commit to our virtual mailbox.

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Do You Need A PO Box in 2020? Here’s What The Data Says

We just entered a new decade, and many industries in the 21st century have seen great disruption while other sectors have been more stable and resistant to change. The USPS started off traditionally with a mailman who would carry mail by foot or on a horse. And although the means of mail transportation has changed over the years, paper mail still remains paper mail.

 

Even still, the idea of being able to drop a letter, parcel, or package into a PO Box somewhere – anywhere – and have it arrive at its ultimate destination (without spending a mountain of money on shipping) is something that we all have come to take a little bit for granted.

 

No, the USPS isn’t perfect. But it has been doing an amazing job ever since it was started generations ago – and is still a huge part of our day-to-day lives.

 

Yes, the volume of mail people exchange has dropped dramatically, but there are certain pieces of mail that cannot be delivered in any other way in this digitally centered day and age.

 

Which raises the question: Do you really need a P.O Box in 2020? Are there are any better alternatives available?

 

This is a question that you are really going to have to mull over, particularly if you are a business owner or entrepreneur these days. The odds are still pretty good that you are getting a decent amount of mail – and sending or receiving important business documents, packages, and parcels through the mail – which requires you to have some sort of mailbox solutions in place.

 

A physical mailbox stuffed with paper mail inside

 

Let’s start off with the first question on the importance of maintaining a P.O Box. To answer that, you need to consider first what is easily replaceable (and has been replaced) by e-mail, what could potentially be replaced using a Virtual Mailbox, and of course what still needs to come in the old fashioned way. 

 

It goes without saying that the majority of business correspondence is done now via e-mail. When you also consider social media giants like LinkedIn & Facebook, the amount of letters people need to actually mail out has been reduced significantly. And it doesn’t stop there, text messages, phone apps (think What’s App, Slack, Telegram) have kept the majority of written communication digitized.

 

Combine all of that with the ease in which we can create digital documents that all can be fired over the internet pretty quickly – reaching our recipient instantaneously – and it’s not hard to see why so many people are moving to a paperless world and embracing everything that digital communications have to offer.

 

If that covers  the lion share of mail, then what else are people using the Post Office for, other than packages & Pizza ads?

 

Magazines with promotional ads & junk mail

 

Think of all forms of ID and official documents; have you ever received those text alerts that you owe money to the IRS? That’s right…the IRS never sends notices via a text or a phone call. Rather it uses your good ol’ USPS. What about other important documents such as ID’s, Passports, Driver’s License, Social Security Cards etc? Yes, these also can only be delivered to you using the Postal Service. 

 

So there are definitely a couple areas where e-mail or What’s App may not come in handy. 

 

We all know that while the digital revolution is in full swing (and has changed most every aspect of our day-to-day lives) there are still a lot of things that have to go through the mail, still a lot of demand for physical documents, packages, and parcels to be delivered, and still a need for the services that help get our mail to us and to our intended recipients.

 

But does that really mean you still need a PO Box to receive those documents?

 

Well, that’s an entirely different conversation altogether.

 

See, when you maintain a PO Box, that means that you are sharing that with pretty much anyone else that needs to send mail your way. That includes utility companies, relatives etc. So with every single item you get, you are adding an extra reason to go to the Post Office, deal with traffic & grumpy employees. And most of the time, the mail you get is probably spam anyway. 

 

The truth of the matter is there are a whole host of nontraditional mailbox services and mail scanning options available today that never existed before.

 

Many of these services are designed to work in conjunction with our digital approach to communication, giving individuals and businesses an opportunity to get the best of all worlds – a legitimate physical mailing solution and digitized services – all under one roof.

 

The trick, of course, is finding the right service to move forward with so that you are leveraging the right platform for all of your communication needs. This can be a bit of a sticky situation to navigate, again in large part because there are so many different services out there promising the moon and the stars when it comes to results but not really ever able to live up to those expectations.

 

There’s A Better Way

 

What if those rare items that need to absolutely be sent via the USPS once every 5 years, are shipped to your address when they arrive?

 

In other words, what if you get the lion share of your mail (99%) virtually and only get official government documents (1%) delivered to you? 

 

Residential mailbox shooting snail mail out of a computer screen

 

Think of the time you would save annually, driving back and forth from the post office, think of the gas you would be saving, and think of the convenience of checking all incoming mail from the comfort of your own couch & phone. 

 

Not only that, but think of how much time you’re going to be able to save wondering if something has arrived at your mailbox, driving down only to find it empty, and then maybe skipping that errand for a couple of days in around – only to find out that your package or parcel has arrived and was waiting for you to pick up.

 

The traditional USPS mailing system is a little bit broken, little slow, and (honestly) a little outdated. There are a lot of huge advantages you can leverage when you move to a mailing service like US Global Mail, for example – and just one of them is having a much better and firmer understanding of everything that’s being delivered and when it has actually arrived.

 

It gets better when you consider that all mail items you receive are scanned externally so you can actually see who the sender is and whether it’s worth it to have it scanned or just shredded. Additionally, all incoming mail items will be added into your Virtual Mailbox and from there, can be organized & labeled, the same way you use Gmail. As an example; let’s say that you want to look at your Tax Records or IRS Notices from the 3rd quarter of 2019, you can just filter your inbox based by date and easily recover it. Virtual Mailboxes are terrific tools for documentation purposes and keeping track of all files. No more paper mess; not in this decade!

 

You’ll never again have to worry about piles and piles of physical documents accumulating, having to find a place to store everything, or scanning things manually so that you have digital records you can rely on later down the line.

 

Instead, mail scanning services work to handle all of that heavy lifting for you. They give you the digital documents save on any device you want (on multiple devices all at once), streamlining your mail reception assess and generally just making life a whole lot easier to navigate forward.

 

And what about mobility? If you need to spend some days (or months and years) out of the country or even out of State, having a virtual mailbox means you can always access your paper mail on demand. No need to wait until you’re back, nor rely on relatives & friends in picking it up for you. Many times, people who take a couple weeks to go vacation overseas, will leave all mailing concerns with their friends back home; but do you really trust your friends that much as to pick up your social security check, or go through your financial data? It’s definitely not the most reliable alternative and in some cases, not the safest either. 

 

Nobody wants to worry about whether or not their physical mail is going to become compromised in these situations. This is especially true if you are running a business and expect sensitive or confidential documents to be sent through the mail while you are away.

 

Having a service that can hold onto those packages and parcels for you rather than hoping one of your friends or family members can take care of that is a huge advantage and should give you a lot of peace of mind.

 

Person relaxing on a beach

 

Additional perks you would not get with a traditional PO Box, include the Check Deposit. Let’s say you get a check from the social security office – why would you want to drive to the post office, get the check, then head to the bank and deposit it if you could do all this with the click of a button? And speaking of easy to use apps and clicking on screens, any undesirable mail you can easily shred also from within the app.

 

This just isn’t the kind of service that you’re going to be get when you’re having all of your mail handled through the USPS. This kind of hybridization mail and banking (as well as scanning and shredding) all works to create a more streamlined approach to mail services, putting you in the driver seat and giving you a whole lot more control over the overall experience from start to finish.

 

Below is a full breakdown of all the benefits you get, when using a Virtual Mailbox.

 

Additional services offered with the signup of a mail forwarding plan

 

So circling back to our original question on the importance of maintaining a PO Box in 2020, we think there are more perks with using a Virtual Mailbox as opposed to a physical mailbox (or PO Box,) and it’s even half the price (because it’s all stored in the cloud.) A good portion of people’s banking needs is done using an app or even online banking. Most (if not all) bills are also paid online. Why not also use your phone to get your Snail Mail?

 

At the end of the day, a lot of people are moving away from a traditional PO Box and instead looking to leverage services like those provided by US Global Mail – and it isn’t hard to understand why.

 

People today want more control over their physical mail, want to take advantage of dependable and reliable scanning services, and are looking to find ways to move their physical mail to the digital route without having to sacrifice the ability to receive mail at the same time.

 

There are plenty of options out there willing to promise the moon and the stars when it comes to results, reliability, and overall service capabilities.

 

However, time and time again the folks at US Global Mail are recognized as the best in the business – a trusted service that you know is going to continue to innovate and pioneer new mail solutions that you’ll be able to take advantage of as a customer.

 

It’s a good idea to have a look at the services they offer currently to see if they are a fit for your needs. You’ll find that they offer services for more complete and comprehensive man what’s available from the USPS (as highlighted above) and that they have plans and packages available for every individual – and every business – regardless of budgetary constraints.

 

There’s no better time than right now to take control over the traditional mailing process. Work with US Global Mail to change things up completely, digitizing everything that can be digitized, and streamlining and scheduling the rest to better suit your specific needs and your specific schedule.

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Should I Rent A PO Box?

In this article, we will be covering the topic of PO Boxes: Is it really an important part of life in the 21st century or are there any better alternatives? 

 

Here’s everything you need to know.

 

What Is A PO Box?

 

A Post Office, or PO box, is a mailbox located in one of the 31,000 Post offices across the United States. With over 21 million available, businesses and individuals are able to rent these boxes to receive their mail and packages. 

 

How Does a PO Box Work

 

The process for taking advantage of a PO Box is really simple and straightforward, and learning how PO boxes work isn’t going to take you very long at all.

 

To get things going, you’ll have to find a post office location that you want to set up your PO Box in to begin with.

 

Most people are going to find a post office that is located near their home or business (just for the sake of convenience), though you could certainly choose a PO Box pretty much anywhere and everywhere you’d like in the United States.

 

After choosing a postal office location, then you’ll need to go through the actual process of figuring out how PO boxes work and how to sign up for one.

 

You’ll need to choose the size of the PO Box that you are most interested in, figure out how much that PO Box is going to cost, and then you’re going to have to provide identifying information and documents that allow you to officially sign up mail at that specific location.

 

Another piece of the puzzle to figuring out how PO boxes work is determining the length of the rental agreement you are going to enter into with the post office.

 

Some people are only going to need a temporary place to get mail while they are traveling for work, away at school, etc. Short-term rental agreements – usually three months in total – are available, though you can also sign up for six month engagements, twelve month engagements, and even longer terms if you are going to be sticking around in that area (or are going to want the box for that amount of time, to).

 

After signing up, you’ll then need to go to the postal office location physically, use the key that has been provided to you to open up your box, and then take physical ownership of your mail. If you have too much mail for the box size – or if you have packages that have been sent to that PO Box address – you’ll usually find a secondary key inside the box to access a dedicated storage locker to receive the overflow or the bigger packages.

 

Be sure to return the key when you are done (usually at the front desk or in a dedicated dropbox) and you are good to go. Now you know exactly how PO boxes work!

 

How Much Are PO Boxes?

 

The price will vary based on the duration of the rent agreement as well as the mailbox size. A P.O box for 6 months will cost as little as $19 and up to $75 in certain locations. For more information on pricing, please visit the official USPS website.

 

Why Do You Need To Get a PO Box?

 

There are a couple of reasons behind why people get a PO Box to begin with, but the first one is that rural mail delivery isn’t always the most consistent thing in the world – especially in areas where homes and properties are spread out across a pretty wide geographical area.

 

There are a lot of towns and municipalities in the United States where home mail delivery just isn’t all that possible, at least not with any real efficiency. The USPS recommends that those kinds of homeowners take advantage of PO Box services to enjoy more consistent mail delivery, and almost always offer significantly discounted rates (if not totally free rates) depending on certain situations.

 

Other folks trying to figure out why get a PO Box are going to want to separate their physical address – the residential or business address – apart from their mailing address.

 

Business owners (especially those that do not a silly need to conduct business out of a physical location) are particularly most interested in leveraging the benefits of a PO Box when it comes to privacy and a little more anonymity.

 

There aren’t too terribly many business owners out there that want to give away their home address to customers and clients that always have become unhappy or disgruntled, for obvious reasons. This is especially true when you are running an online business and have to know face-to-face interaction with your clients.

 

Nobody wants a stranger to arrive on their doorstep, unhappy and potentially causing an unsafe situation, just because your residential address is doing double duty as your businesses mailing address.

 

Obviously, there are other benefits of a PO Box that you want to consider – having a secure location to receive mail at and one of them. There’s a reason why the USPS has millions of people taking advantage of PO Box services each and every year.

 

PO Box Sizes

 

Across all Post Office locations in the US, there are 5 standard PO Box sizes that you can pick from. Each box will come with a different pricing plan.

 

  1. X-Small (3″ x 5 1/2″ x 14 3/4″)
  2. Small (5″ x 5 1/2″ x 14 3/4″)
  3. Medium (11″ x 5 1/2” x 14 3/4″)
  4. Large (11″ x 11″ x 14 3/4″)
  5. X-Large (22 1/2″ x 12″ x 14 3/4″)

 

Wondering how they can benefit you?

 

Here are the Pros and Cons to getting a P.O. Box VS the alternative: a Virtual Mailbox

 

 

PROS

 

1. Permanent Address

 

Moving itself is already a hassle; you’re packing up your entire life. But now you have to change the mailing address for your bills and bank statements, not to mention the IRS and other government programs. And what happens if you’re already gone and your bank statement arrived at your old address? Then there’s a possibility of having your identity stolen and used to commit fraud and run up credit cards. With a PO Box there’s no need to update your mailing address every time you move, because it’s permanent.

 

2. Privacy

 

Your home is for your private life; the fewer strangers knowing where you live, the better. Having a PO Box allows you to give out a mailing address that doesn’t subject you to danger. For example, if you’re a business owner or providing services for someone and they’re far from satisfied, you don’t want that disgruntled customer knowing where you live.

 

Physical mailboxes located at a pack & ship store

 

3. Professionalism

 

A PO Box is very useful for small business, but it’s not just for protection against angry customers. If you can’t afford an office space, P.O. Box helps you appear more professional in comparison to your home address. It also makes sorting mail easier when the mail for home and business aren’t lumped together

 

4. Delivery Time

 

Since PO boxes are located in the post office, it’s delivered much faster than it would be to a residential mailbox. A PO Box removes the wait time that a postman delivering mail to you. Your mail is ready for pickup as early as 11 am.

 

Worker checking physical mail in a mailbox

 

5. Security

 

A PO Box is a lot more secure than a mailbox on the street or in front of an apartment building. It’s under surveillance and locked inside a building. This leaves you less vulnerable to mail thieves who may use your mail to steal your identity. It’s also not exposed to the elements. When Grandma sends you candy, it’s not as fun to eat it when it’s melted from the summer heat or water logged from the rain. Mail delivered to a P.O. Box is only exposed to the light breeze wafting from the air conditioner.

 

CONS

 

A PO Box isn’t all rainbows and air conditioning though. To make an educated decision you need to understand the disadvantages that PO Boxes have as well.

 

Icon that shows a thumbs down

 

1. You Have to Pick it Up

 

Having a PO Box means that rather than a short walk to your mailbox, you have to drive all the way to the post office. For some that’s 10 minute drive, for others it’s longer, and it’s especially not fun after a long day of work. However, if you live in a rural area that mail is hard to deliver to, this won’t have a big effect.

 

2. No 24/7 Access

 

Many Post offices don’t offer the 24/7 that a residential mailbox does. The times available may not always be the time available for you, especially during the holidays

 

3. Not Professional

 

If you’re a small business owner, a PO Box can make you appear less professional. I know what you’re thinking. “You said the exact opposite earlier!” While a PO Box appears more professional than a home address, it’s still indicative that you don’t have an office space. If you want peak professionalism you’ll have to fork over more money for street address.

 

4. It Overflows

 

PO Boxes come in different sizes that correlate with their price. You may immediately want to go for the smallest size to save money, but if you do, you’ll need to make that drive to the post office more frequently. If you’re box constantly overflows you’ll be charged with caller service fees that can amount to 500$ over 6 months.

 

Paper mail & folders stored at a USPS warehouse facility

 

5. No Mail From Other Carriers

 

It’s federal law that only a postal employee or box user can put anything into their box. As a result, major shipping companies, FedEX and UPS only deliver mail to actual street address. With a PO Box you can end up only being able to receive USPS mail.

 

6. No Additional Services

 

The USPS has tried to improve recently. You can now have informed delivery for residential PO Boxes, but it’s still lacking in comparison to the other option you have: a virtual mailbox.

 

PO Box Alternatives

 

Though there are a multitude of benefits of a PO Box (many of which we have highlighted above) there are also a couple of drawbacks – including the ones that we made mention of earlier.

 

Thankfully though, you are not limited to only having to choose between a physical address that you used to double as your mailing address and a PO Box available directly from the United States Postal Service.

 

You can also choose to take advantage of a whole host of PO Box alternatives, many of which combine the best things about a traditional PO Box (and operate similarly to a PO Box) with the best of the digital communication tools and technologies so many of us are used to using on a day-to-day basis.

 

The trick is in identifying the best virtual mailbox services to match your specific needs and your specific budget.

 

There are a lot of top-quality options out there for you to pick and choose from, but there are a handful of options that stand head and shoulders apart from the rest of the pack – like US Global Mail, for example.

 

You’ll want to choose PO Box alternatives that have great reputations in the industry, PO Box alternatives that offer a suite of services and solutions you’ll actually be able to take great advantage of, and PO Box alternatives that fit your budget perfectly.

 

A little bit of research and due diligence will help you uncover the ideal options for you if you’re looking to move away from a PO Box without having to use a physical mailing address only. Let’s dig a little deeper into the alternative approaches below.

 

The Alternative: Virtual Mailbox

 

A virtual mailbox is almost like a PO Box, only better. You get a permanent address, privacy, security, and professionalism. What sets it apart is that it has none of the cons of a PO Box. Once you receive mail at this address, its exterior is uploaded online and you can decide whether to have it opened and scanned, shredded, or forwarded to a different address.

 

Illustration of what a virtual mailbox looks like

 

No more driving the post office! See how they compare at a glance:

 

PO Box vs Virtual Mailbox

 

How to rent a virtual mailbox

 

Interested in getting more value for your money? Learn more here or follow these 3 easy steps to start renting your own:

 

How to rent a virtual mailbox, US Global Mail

 

How to rent a PO Box

 

Still interested in signing up for a PO Box? That’s okay, sometimes change can be scary. We’re still here to help though so here’s a guide on how to rent a PO Box in 5 easy steps:

 

How to rent a PO Box

 

Hope this helps. Give us a buzz if we can help answer any questions for you.

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Expat Resources Compare Mail Forwarding Services Compare Package Forwarding Services

NY, CA, TX, FL – what state should your mail forwarding address be in 2020? The answer will surprise you!

So, when you are ready to sign up for a mail forwarding service after you do all the due diligence (rates, plans, shipping prices, trustworthiness etc,) do you look for a service that lets you reserve an address in the same state you are moving out of?

 

Don’t. Your mail forwarding address should be state-agnostic. Really, its a virtual address, in the cloud. So the state does not matter one bit. There are far more important criteria that you should consider, when choosing this important service. Click here for a list of important factors to consider & associated pricing.

 

One of the biggest advantages of moving forward with a virtual address is that it does not have to be tangibly associated with your actual physical location – wherever that might be on the planet today.

 

There’s absolutely no reason whatsoever you could be sitting on a beach in Miami while using a virtual address based out of New York City – using that same address when you decide to spend a month in Thailand, a week in Moscow, or a weekend in Paris.

 

In fact, some would argue that the biggest leverage you get out of a virtual address is the fact that it isn’t ever tied to your physical location. Why waste that big benefit when you don’t have to?

 

Let’s dig a little bit deeper into where you should set up your virtual address moving forward!

 

World traveler stepping on the top of a Globe map

 

Does the state of my address matter? Will I become a resident & pay taxes in the state in which I have my mail forwarding address?

 

Once you fill out a change of address form with the USPS, it will forward your mail to that address, irrespective of where in the US it is. And US laws don’t make you liable for taxes in any state without living there. Just having an address in the state does not mean you become a resident of that state.

 

Just to be perfectly clear, this means that you can have a mailing address set up through your forwarding service based out of Reno, Nevada while your business, your job, and your entire life is headquartered in Saginaw, Michigan.

 

There’s no rules, no regulations, and no laws restricting you from having this kind of setup. On top of that, there’s absolutely zero penalty whatsoever to having your mailing address physically separate from your physical address.

 

As long as you still pay your state and federal taxes based on the rules, regulations, and laws dictating that based upon your physical location and where you have earned your income you have no worries at all.

 

On the flip side of things, it’s important to understand that you are not going to be able to use this mailing address from a company like US Global Mail as proof of residency somewhere else.

 

Florida citizens do not have to pay state income taxes, but that doesn’t mean that a US Global Mail based out of Tampa, Florida while you are living and working in New York City gives you those same tax benefits.

 

That’s just not the way the system works and it’s critically important that you understand that going forward.

 

How does it work?

 

You can simply forward your mail from your existing address to the address of the mail forwarding company, and no one will be wiser! That is no one will know what your new address is – they will keep sending you mail at the old address and USPS will redirect it to your  new address. The redirect request with the USPS will work for 6 months at a time and will have to be renewed. This option is also great when you don’t want to move your address permanently and expect to cancel the mail forwarding service at some time in the future.

 

There are a whole host of other benefits you get to take advantage of when you move forward with a mail forwarding service like US Global Mail, too.

 

We are talking about benefits like:

 

  • Extra anonymity and privacy with these kinds of mailing addresses
  • The ability to eliminate junk mail from your life forever
  • An opportunity to know EXACTLY what has been sent to you before you check your mailbox
  • An opportunity to digitize your entire mail reception history for your own personal records
  • The chance to search that digital record quickly, easily, and effectively
  • Check-cashing services that have all checks redirected to your bank directly to be deposited ASAP

 

… And that’s just the tip of the iceberg!

 

It’s not hard to see why so many people choose to take advantage of mail forwarding services today.

 

Condominiums in downtown Miami

 

Fancy/Premium addresses:  Mail forwarding companies or commercial mail receiving agencies (CMRA’s) sometimes will offer a choice of several states and addresses to you. Your personal mailbox number could potentially be in New York, Florida, Texas, California, the possibilities are endless! However, these fancy or “premium” addresses can come at a steep price; often a discreet +$14.99 is hidden somewhere! Watch out. And don’t pay for something you absolutely will get no additional value out of. Instead choose the service that works best for your needs.

 

Truth be told, those “premium addresses” are almost never worth the extra price tag.

 

Sure, the vanity address can be cool – for little while – but who is really paying attention to your address (your mailing address, anyway) enough for that to matter?

 

The odds are pretty good that they shine out those premium, fancy vanity addresses will wear off pretty quickly. Well before the price tag comes down, anyway.

 

All the money you would have spent on those vanity addresses can be redirected to get a couple of months – or even a year – of quality mail forwarding and mail scanning services from an organization like US Global Mail, without missing out of any of the benefits those addresses would have brought to the table.

 

When is having an address in a particular state important?

 

If you have a business and you are based in Florida and you need to bill your customers, it makes total sense to have a billing address in the city or at least the state you operate from. From a customer standpoint, it looks less suspicious. They won’t have to question the authenticity of who they are sending their money to. Certain health care providers will also require you to reside in the state you are covered in to maintain your insurance rates. The rates for insurance coverage can vary state-to-state. If you like the plan you currently have, it would be very important to maintain an address in your current residency state. If you are trying to be discreet about moving or traveling abroad, then you do have the anonymity of maintaining your residency state address. Other than those few areas though, there’s no issue in having an address in a different state; rather it’s just a preference. In that case, those options are certainly available to you!

 

The real big benefit in moving forward with a mail forwarding service that lets you pick where your new mailing address is located is the freedom you are afforded with that choice.

 

If you want your customers to feel like you are more of a local business than you are, by all means pick and address near where most of them live – even while you run that business from across the country or across the world.

 

If you want your customers to feel like you are more of a “global business”, don’t be shy about picking a mailing address in any of the major financial hub cities in the country – cities like New York, Los Angeles, Chicago, and Boston.

 

If you just want an extra layer of security and protection when you give up your mailing address, pick and address that sits squarely in middle America. Something in Ohio, something in Iowa, and something in Wisconsin works just as well as anything else!

 

The freedom for you to pick and choose where you are new mailing address is located is a huge advantage you don’t want to overlook.

 

The Dallas skyline

Vanity Addresses: are they really worth it?

 

So, you’ve researched a few mail forwarding companies; one company offers a real street address in Nevada. Another company offers 3 street addresses (one in Wisconsin, one in Texas, and one in New York etc.) In this example, let’s say the Wisconsin address is their standard address. The Texas and NY addresses are premium (meaning they cost more.) Standard mailbox prices are usually “free”, or, included in the price of membership. The prices for a premium address can range anywhere from an extra $4.95 per month and all the way up to $12.95 per month.

 

So the real question is: what is the value in these “premium” addresses? Is it just the address itself? The location? Convenience? Why would you want to pay extra for a mailing address? Here you will find, transparent pricing with no hidden fees nor unnecessary addresses that beef up your bill.

 

It all comes down to your expectations, your budget, and the kinds of services that come included with that new “premium” address.

 

If you are paying a mountain of money for nothing more than a vanity address, is it really worth the extra expense, headache, and hassle to move forward?

 

Or would you rather spend that money on a full-service, top to bottom mail scanning and mail forwarding organization that offers a whole host of other benefits on top of a new, discrete mailing address?

 

The choice is yours and yours alone. Only you will be able to know what your best fit the be.

 

Payment Example

 

You want a personal mailing address to give out to your friends and family and you want a separate address for your bills and taxes, all on the same account of course:

 

  • Standard mailing address on an individual plan, $25/mo
  • Premium mailing address on an individual plan $25 + $4.95/mo
  • Separate 1583 forms for the addresses which need to be notarized
  • One forwarding request (you can only have one open at a time via USPS), then reach out to everyone who needs your change of address

 

A lot of the premium address locations are UPS storefronts. Not a private office or warehouse that deals specifically with commercial mail and package forwarding, a UPS store. Which is why these addresses are not equipped to handle all incoming mail and packages. They literally are not built for it. On top of that, each location will handle mail differently, since the UPS stores are not owned or managed by the CMRA, the possibility of errors occurring increases dramatically.

 

Delayed access to mail

Another issue with using vanity addresses is that often times the mail from those addresses is sent to the company central warehouse for processing. This means a delay for 3-5 business days on your mail. Using the company central warehouse address gets you access to your mail much quicker.

 

For example, at US Global Mail, we enter all mail received within 12 – 24 hours in customer virtual mailboxes.

 

Access to digital mail through the virtual mailbox

Final thoughts:

 

In a nutshell, if you absolutely cannot live without an address in a particular state, use the mail redirect option with the USPS and keep forwarding your mail. That lets you keep your address intact.

 

Otherwise, simply do a permanent change of address with the USPS and rest easy. You will get your mail via a Virtual Mailbox anyway!

 

At the end of the day, it really does come down to your goals, your expectations, and your budget.

 

There are a lot of options out there to pick and choose from – including moving forward with the USPS. But services like US Global Mail provide a lot of benefits that the USPS simply cannot provide right now and may never be able to offer in the future, too.

 

Look at how you hope to take advantage of these mail forwarding services today and in the future and choose a service that’s going to best align with those goals. Find a service that is affordable, reputable, and reliable and you won’t have any headache or hassle moving forward.

 

Best of luck!