Perfect For
Streamlining US expat mail • Eliminating HR/admin mail handling • Improving expat move satisfaction
Enterprise & HR
A secure digital mailbox for your Expats— so your HR team doesn’t have to forward tax docs, bank letters, or healthcare bills ever again. No internal mail handling, no HIPAA issues.
Relocators
Your clients trust you to handle every detail of a global move—don’t let U.S. mail become a loose end.
We’ll handle the mail. You deliver peace of mind.
Expat Mail Handling In 3 Easy Steps
US Global Mail takes mail management off your plate entirely
Expats get a secure sign up link
We provide the expat/assignee a secure link to sign up for the service. They activate their virtual mailbox and receive a permanent U.S. mailing address. And redirect mail from their existing address to us.
Access Mail In Real Time
We receive, scan, and upload each mail item to their online dashboard. They log in from anywhere to view, forward, or shred mail—on their own schedule.
Peace of mind. Delivered
Expats control and manage their mail and choose to have it opened, scanned, shipped, or shredded. You stay out of the logistics entirely. No more forwarding mail from your office. No more urgent FedEx packages. Just one clean solution.
Case Studies
How One Company Cut $39,000 in Mail Handling Costs—And Made Their Expats Happier
A California-based software company was using a full-time contractor just to manage expat mail: receiving it, sorting it, packing it, labeling it, and shipping it overseas. It was a costly endeavor.
Company mail stuck in customs for 3 weeks
At a Texas-based oil & gas firm, an HR team member unknowingly included an expat’s personal package with company mail bound for Saudi Arabia. The contents triggered a customs issue—creating a costly, preventable crisis.
Expat satisfaction skyrocketed to 91%
A company with 50 expats managed mail in-house, relying on HR to sort and ship every few months. Mail delays were common—sometimes leading to serious consequences for the employees abroad.
Plans Include
Always Free Check Deposit
Deposit checks directly to your bank via a scan or a ship Request.
Real-Time Access & Notifications
Open, scan, forward & view mail online the same day it is received.
Permanent Physical Address
Forward mail from multiple locations, or offices to one permanent address.
Free Pre-Sort Junk Mail
Junk mail is pre-sorted so it never arrives into your mailbox.
Free Shred & Recycle
100% of all junk and discarded mail is shredded and recycled
Same Day Shipping
Same-day processing of mail, scanning, and shipping. Instant notifications.
Unlimited Exterior Mail Scans
Enjoy real-time access to mail with unlimited exterior mail scans.
Quick Scan Turnarounds
Full color, high-quality scans of internal mail in one business day. Teams and Enterprise Plans include 4-hour scans.
Free Mail Storage
30 days of free storage of physical mail and packages. Teams and Enterprise Plans include 60 days free storage.
Secure & Compliant
SOC2 & HIPAA standards. Bank-grade encryption with 2FA and loads of security features built-in.
User Privacy
Create folders, add users, and set up automations to scan or forward mail.
Instant Notifications
Receive real-time mail alerts so nothing slips through.
200+ workflow integrations
Integrate with Slack, Google, Dropbox & 200+ Apps on Teams and Enterprise plans.
Data Exports
Export mail data seamlessly for compliance or record-keeping. Available on Teams and Enterprise plans.
Mail Rules
Automatically forward or scan important documents.
Frequently Asked Questions
Everything you need to know about expat mail management.
What is a virtual mailbox for expats?
A virtual mailbox is a secure, online platform that allows expatriates to view, manage, and forward their U.S. mail from anywhere in the world. It’s an ideal solution for global mobility programs that want to streamline mail handling and reduce HR involvement.
Is a virtual mailbox secure for handling employee mail?
Yes. US Global Mail uses bank-grade encryption, two-factor authentication, and secure, company-owned facilities with 24/7 monitoring. Each piece of mail is tracked and logged, ensuring complete visibility and peace of mind.
How much does a virtual mailbox for expats cost?
Our Essentials Plan, designed with Expats in mind is only $19.95/month on annual term. It offers tremendous value with a virtual US address, virtual mailbox, receipt of all mail and opening and scanning of 25 pages of interior mail scans, along with a host of other features.
We offer corporate and volume discounts for companies and relocation firms managing 25+ expats. Contact our enterprise team for a custom quote.
Can relocation companies partner with US Global Mail?
Absolutely. Relocation providers and destination service partners can add US Global Mail into their offerings to streamline mail management for clients. We offer referral partnerships and enterprise support.
Does US Global Mail support international shipping?
Yes. We ship globally using UPS, FedEx, and DHL. Expats can choose shipping speeds, compare rates with our calculator, and have their mail delivered anywhere US customs allows.
Can we offer US Global Mail to our global assignees as part of our relocation package?
Absolutely. Many Fortune 1000 companies include our virtual mailbox as part of their relocation benefits. It’s an easy, valuable perk that simplifies the transition and reduces administrative strain on mobility teams. We’ve helped assignees of Fortune 500 companies like Netflix, Symantec, Google, Apple, Rockwell Collins, Wal-Mart, BP, Shell, Regeneron, AmerisourceBergen, Exterran, Anadarko among others.
I am an Expat and would like to get this service via my company
Many companies offer mail forwarding service to their Expats via us. Examples include Netflix, AmerisourceBergen, Anadarko, Exterran, Shell etc. Many of them pay for the expats membership fees and also cover some shipping expenses. Simply provide us the contact info of the person we should talk to and we’ll be happy to show them how our service offers big savings for expats and the company.
Got more questions?