Categories
Uncategorized

What Is A Virtual Business Address

In today’s competitive business landscape, it is more imperative than ever to be able to present your business services in an elegant & professional way. People want to do business with reputable firms & services that are offered by professionals with integrity and a strong moral code.

 

Considering most people will do a search on Google to find the majority of products or services they need, that means you – as a business – are most likely going to be discovered there as well. Your address, phone number & business name are the first things people come in contact with before even having a chance to look up your reviews.

 

Yet, while we are adapting as consumers to online business approaches faster than ever before, there is a skepticism that comes along with not being able to see the service provider in person. Chat boxes & auto bot responses have replaced even the traditional phone call. And when you do get to hear from your to-be customer on the phone, they probably know more about your business or organization, than you do!

 

As we know, first impressions is everything in all areas of our lives and that includes business. Imagine for example, that you are located in Houston, service customers locally, but the area code of your phone number listed starts with a 404 (Atlanta) area number. That creates an instant disconnect and negative first impression, leaving the customer wondering, why the business owner couldn’t go as far as getting a local phone number.

 

Turns out, the same goes with business addresses. If you have a business that is listed on Google, Yelp or any major directory and has a PO Box reference listed next to it you might as well have an out of state phone line to go with it. Sarcasm aside, ensuring your presence is professional, will go a long way. It will also help you avoid trying to explain to customers, that you operate from home.

 

Indeed, leasing an empty space, just for the sake of displaying its address online, is not ideal. The good news is you can leverage a virtual address for business and have the same effect as a physical address.

 

Below we are going to dig a little deeper into everything you need to know about virtual business addresses, helping to shine a light on this core business asset and illuminating why so many businesses – and individual entrepreneurs/freelancers – are signing up for these kinds of services on a daily basis.

 

Virtual address on a smart phone

 

What Exactly is a Virtual Business Address ?

 

A virtual business address is a real, physical street address where a business can receive packages and mail.

 

Most importantly, it’s an address you can use when registering with your state & can be used regularly for tax fillings (like you would with any other address.) It’s a great alternative to a PO Box from the USPS for the simple reason that a PO Box isn’t able to conjure up the same kind of legitimacy or the same kind of credibility that a physical street address will. That is why so many businesses (particularly small businesses and startups) are flocking to virtual addresses.

 

A virtual business address allows you to provide customers and clients with a physical business address that they can find on a maps and directories. Even though you may be able to work from virtually anywhere in the world, being able to display a local business address, will help bridge that sense of mistrust and remove any concerns of not being able to communicate with a local service provider.

 

Virtual mailing addresses, offer the best of 2 worlds: the functionality & benefits of a physical address at the cost of a PO Box. Real estate prices for physical office space are only going up and add on features (phone, secretary, mail handling etc) usually will come in with an add on fee. When you get a virtual business address, you are also given the option to have a local phone number and fax to come along with it. Depending on the service you sign up for and the plan you pick, you may even get a virtual secretary who is able to take inbound calls on your behalf.

 

Employee using a virtual address

 

Virtual Business Address For LLC

 

One of the biggest benefits you’ll enjoy when you decide to sign up for a business address, is the the privacy and the anonymity that comes with this service. You are able to separate business from home, ensuring the protection of your family while maintaining a professional business presence. The last thing you’d ever want to have to worry about is an irrational and irate customer figuring out where you live and harassing you just because you included your home address when you provided your business address details.

 

On top of that, a virtual business address also provides a much more secure and speedier service for facilitating your business mail. For one thing, it keeps all of your business mail separate from your personal mail (something that can really pile up quickly) but it also allows you to operate your business from pretty much anywhere and everywhere on the planet while having a singular, secure location for your mail to arrive.

 

What’s more is, that when you sign up for a virtual address, you will be given a virtual mailbox. All incoming mail items will be uploaded in your mailbox. From there, you can choose what documents you want scanned (interior,) allowing this way for you to stay on top of everything, virtually. If there is an item you need shipped, just click the “ship button” and get up to 80% off retail shipping rates. Have sensitive information in such document that you want to get rid of? Just click on the “shred” option in your virtual mailbox and you’re good to go.

 

Here’s another amazing feature you wouldn’t believe exists: virtual check deposits. Old are the days when you had to drive up to your local bank to deposit a check. Now, from the comfort of your own home, you can log into your account and request that a check is deposited to your bank, with just a tap of a button. If you happen to need more users added onto the account (e.g a secretary or administrative assistant) you’ll also be able to do within your account as well.  This streamlines things significantly, with everyone having an opportunity to go to that centralized location to get the business mail rather than having to go to someone’s home for the same purpose.

 

Finally, another perk to consider is that with a virtual mailing address you have the ability to accept (and hold temporarily) packages for your business that may not have been able to be held at your local post office or a legitimate physical address; at least not as safely or as securely. You’ll be able to have packages from every individual shipping company or mailing service accepted, safely stored on premise, and available to you on a 24/7 basis.

 

You won’t have to worry about porch pirates stealing your packages. You won’t have to worry about important documents left out in the rain and the elements, and you won’t have to worry about hearing the fury of a local postmaster that’s sick of your boxes taking up space in their back room.

 

Employee writing notes on a computer

 

How To Get A Virtual Address For Business

 

At the end of the day, the process of figuring out how to get a business address through a virtual service is pretty simple and straightforward.

 

There are a variety of different companies out there that provide these solutions, including:

 

  • Virtual Mailbox Solutions
  • Private Mailbox Stores (like the UPS Store, for example)
  • Shared Office Space and Business Centers
  • Co-Working Setups and
  • Commercial Office Locations

 

Finding the right one for you is going to come down to finding a service that offers the right features for the right price tag.

 

Some people are going to want a virtual address that offers them  complete and total anonymity and privacy. Others are going to want more of a virtual office, where they can bring clients to should they need a face-to-face meeting. Others are going to be interested in the digital mail scanning solutions we made mention of earlier, and others are still going to want to make sure that they have 24/7 access to all of their mail and all of their packages (keyed and secured access)  – something that even the USPS cannot provide.

 

When you get right down to it, though, it’s all going to boil down to a virtual business address service that you know you can feel totally comfortable with. Look for a service that provides an address which lends credibility and authority to your business immediately and a flexible & affordable pricing structure designed to match your budget perfectly. With all the great options out there on the market today you should have total confidence that you’ll be able to find a business address solution that checks off all of those boxes, without a whole lot of headache & hassle.

 

But at the end of the day, and considering the current trends of digitizing business operations, virtual business address services are only going to be more popular and more ubiquitous than they already are right now.

 

There’s never been a better time to take advantage taking your business online, than right now. If you want a real physical address associated with your online business or need more streamlined mail management, here are some things to look out for, in your scouting for a virtual address.

 

virtual address location on a map

 

Streamlined Sign-up Process

 

As a busy entrepreneur and business owner today, you’ve got a lot on your plate. The last thing you’d want to worry about, is a complex sign up process with thorough documentation.

 

Look for services with applications that can be filled out and about 15 minutes, services that can accept digital copies of your ID (usually two forms, one of which includes a photograph), and services that let you use your virtual address almost immediately after sign-up is completed. Keep in mind, that regardless what service you end up working with, you will need to complete the 1583 form, which will enable the virtual address company manage mail on your behalf.

 

Virtual mailbox interface

Virtual Mailbox Capabilities

 

The mail tracking that comes along with a virtual address services is one of their biggest benefits. This can be completed from within your virtual mailbox account, and you’ll want to make sure the company you move forward with has full-featured and fleshed out solutions in this department.

 

Look for virtual address services with a reputation for fast and consistent mail tracking features. The ideal company will have a long history of providing clear, high definition images/scans of all envelopes and packages as they are received.  Through the virtual mailbox system, you are able to stay on top of all mail pieces and decide whether you need some envelope’s items scanned, or have that package shipped directly to you.

 

mail forwarding graph

 

Mail Forwarding Solutions

 

If you decide to move forward with a virtual address, make sure to check on their track record with mail forwarding. Some of the better virtual address companies provide automatic mail forwarding that you can set and schedule for certain times of the month. This allows you to get “mail drops” to your physical address on a semi-daily, weekly, biweekly, or monthly basis – all of which remains under your complete control.

 

This is a bit of a “set it and forget it” kind of approach to mail forwarding that works well for most business owners. At the same time, you want to make sure that the service you’ve picked can forward specific pieces of mail to you quickly when important bills, documents, or packages come in separate from your scheduled drops.

 

US Global Mail BBB Award

 

Reputation and Longevity

 

It’s hard to imagine having to deal with a company that is more of a headache, and with whom you need to chat every other day to sort out issues. Make sure you select wisely, because transferring to another virtual address company can be quite the challenge once you have completed a change of address.

 

Obviously you won’t be able to predict what the future of your collaboration looks like down the line, but you will want to have a look at their reputation in the industry. Look at their reviews, ask for reference, compare them against other competitors in the market. Only once you feel you have done an exhaustive due diligence on this matter, should you proceed with the address change and getting the virtual mail service.

 

green check mark on an envelope

 

Closing Thoughts

 

Hopefully by now, you feel a bit better and more equipped on identifying the best virtual business addresses out there, and ensuring you make the right choice for your business.

 

Investing in these kinds of services immediately gives your business a lot more professionalism and credibility, but it’s the mail collection, recording, and forwarding services that really help to separate virtual address options from more traditional solutions like PO boxes.

 

Here at US Global Mail, we have been offering streamlined mail management & virtual address solutions for Fortune 500 companies such as Netflix & Shell, while working with over 80,000 customers since 1999. For any questions about our virtual addresses or if you need help with identifying the best virtual address option for you, please reach out to us here.

Categories
Uncategorized

What Is A Virtual Office

If you have been through the business registration process before, you have surely contemplated whether you want the actual physical space, or just the address and occasionally drop in. Virtual offices have become more relevant as people & businesses turn to digital & remote work places. And why wouldn’t they? Getting a virtual office will cost a fraction of what you would typically pay for physical office space. 

 

Which leads us to the question: 

 

 

Women working at her desk

 

What Is A Virtual Office Space?

 

Virtual offices are remote workspaces that give you the perks of a physical office (e.g technology, phone system, secretary, prestigious address,) at the fraction of a cost of leasing or owning a physical office.

 

The concept of a virtual office is actually quite old, starting back in the 1960’s but becoming more popular in use, with the integration of virtual business solutions (communication, digital storage etc.) Customers of a virtual office will typically select from a subscription plan. The most common professionals that opt in for a virtual office address range from solo entrepreneurs all the way up to larger corporations. The ability to work from anywhere is something that appeals to much of the workforce that conducts their work through a computer device. Typical amenities include: conference rooms, a phone line (with answering machine,) a virtual office assistant or receptionist, conference rooms, mailboxes, printing/fax, office supplies & a desk. From a software perspective, virtual offices will often come with cloud storage, web hosting & e-mail services. All office/conference rooms & business services are maintained & operated by the virtual office company. 

 

Employee working on her computer

 

History of Virtual Offices

 

The first ever office space was offered in 1962 by a company called OmniOffices Group. Ever since, throughout the remaining decades leading up to 2020, everyone from law offices, to University scientists, to conductors & entrepreneurs have used virtual offices or aspects of one in some way or form. Many, helped transform and improve the industry leading to a very improved & advanced concept that we can enjoy today. 

 

Virtual office space

 

Virtual Office Services

 

When thinking of a virtual office, it is best to distinguish between the physical & digital services that come with it. After all, knowing in advance the bells & whistles you want for your virtual office, will help you best pick a plan that suits your needs. 

 

Physical Services include:

 

  • A virtual address
  • Conference rooms
  • Mail services
  • Notary services
  • Desk & private office
  • Printing, copying, binding, faxing, scanning, shredding etc
  • Storage space 
  • Receptionist & answering machine
  • Registered agent

 

Digital Services

 

  • Phone number
  • VoIP
  • Virtual assistants
  • Website domain & company e-mail
  • Video conferencing
  • Online cloud storage
  • Cloud integrations (Google Docs, Office 365 etc)

 

Employee working from a virtual office

 

How Virtual Offices Work

 

Once you sign up for a virtual office, one of the first things you will need to make sure you complete is your 1583 Form. This will allow the virtual office company (CMRA) to process your mail and register your name under their address. It is very likely that you will be asked to notarize the document, prior to sending it in. Next, you will want to call into the company you are working with, to figure out the conference room schedule, ensuring that you have setup proper call forwarding & making sure there are no other loose ends that need to be handled on your end.

 

From this point on, any call that you receive will automatically be forwarded to the number of your choice, or answered warmly by a receptionist on staff. All incoming mail will be scanned & uploaded into your virtual mailbox. If there is any package that needs to be shipped to your address, typically you can get up to 80% off shipping rates. If you bundle your items, most likely you’ll be able to save even more on shipping. 

 

 

virtual office space

 

Why You Need A Virtual Office

 

There are some industries and professionals for whom a virtual office would make sense, and for others for which a virtual office would not add much value. It is safe to say, that anyone who desires to register a virtual business address and wants the ability to be able to book a conference room once in a while, would find great value in a virtual office. When you consider the list of services that come along with a virtual office subscription, you quickly realize that getting a virtual office could make sense just for a specific sub-service offered by that location. 

 

For example, let’s say that you are not interested in booking the conference room and only want to leverage the mail & phone service; virtual offices would come very handy. Just pick a plan that excludes conference room bookings. If on the other hand you change your mind down the road, you are always eligible to take advantage of more premium features like physical office space. Another perk worth considering, is the ability to drop into any virtual office location worldwide, using your existing subscription plan, to use the conference room of that office. Let’s say that you are on a business trip in New York, and originally had a virtual office in Philadelphia; virtual office services will allow you to drop into a new city’s office & book the room for a few hours (or as long as you like) given that that address is on their network. So even if you are always on the road, you can rest assured there will always be a quiet office space where you can crawl into and get your work done.

 

The one word that would best describe virtual offices, is flexibility. You do not need to use all services that come with them; you can use all, some or non. In any event, having a business address registered, is a much better alternative to using your home address as we have discussed before. So many security reasons why you want to separate home from business. Even if you never use the phone line that comes with the address, or virtual mailbox system, having your business registered at a prestigious location can only work to your advantage. The best part is, a virtual office costs a fraction of what you would typically spend to lease office space.

 

blue chairs in a virtual office

 

Virtual Office VS Physical Office

 

As mentioned earlier, virtual office’s middle name is flexibility; you can sign up at any time and cancel at any time. There are no long term leases that you need to abide to, nor one specific location that you are allowed to drop into for your office meetings. With a virtual office, you can pick based on different pricing plans & monthly terms, depending on how long you’d like to use the office for. Different virtual office services will try and sell you all the bells & whistles that come with a virtual office (for an extra fee); you are not obligated to take on all the add on features that they offer you. Pick what is right for you. You can always downgrade or upgrade at any time into the future, based on what it is you are trying to achieve with that office location.

 

From a practical perspective, getting a virtual office means that you save a ton of time commuting back & forth, needing to comply to typical office hours and of course having to deal with neighbor offices that may be noisy or crowded. Another benefit of a virtual office, is that you can pick from a variety of offices you are looking to use. For example you may need a co-working space instead of an executive suite. Or you may just need to drop in once a week for board meetings (using the board room.) You are able to pick from a greater variety of office types, while being able to utilize its features remotely.

 

Another perk that you won’t find with a physical office space, is all the add on cloud technology that is offered to you with a virtual office. Think of your mail; when you get a virtual office, all your mail gets digitized and uploaded into your virtual mailbox. That means that you can, remotely, access all snail mail information. If you were physically located in that office, there would have been no reason to do that, resulting in piles of paper that you need to sort through. Also, when it comes to telecommunications, using a virtual office means you can have someone from the office building act as your remote secretary to answer your phone calls. That beats the cost of hiring a full time secretary, if you had a physical office.

 

Finally, the ability to move any place and at any time, is another feature of virtual offices that people consider. Depending on what virtual office you end up signing up with, you will probably be given the ability to drop into any office space from their network in the country and even abroad. That is, if you are based in a specific city but anticipate being elsewhere for a few days in another city, assuming your provider has office space in that other city, you are most likely eligible to use it. Just make sure to book the dates in advance and communicate with the office staff so they anticipate your arrival.

 

employees interact through a virtual office

 

Virtual Office For Business Registration

 

When someone wants to register a new business, they will be required to display a permanent address that will be used for the business. Many people, especially the ones with home-based businesses, will just think of adding their home address. As discussed multiple times already, that is a terrible idea for so many security & privacy reasons.

 

Virtual offices can come in handy for business registrations, because you are not obligated to have a long term contract in place to use their address. Rather, you can just sign up for a single month to register the business. Of course, there are so many more perks to using a virtual office, than merely to register a business. But if that is your sole purpose of using a virtual office, it beats the alternative of getting into a physical office lease or using your home address.

 

cost of a virtual office

 

How Much Do Virtual Offices Cost

 

When considering the cost of a virtual office, one must consider the different features that come with it, along with the fact that you do not need to sign up for all of them. In other words, you will be picking from a pricing plan that best fits your needs, therefore adjusting the expected cost of your virtual office. Another important thing to consider, is the city and specific address where your virtual office is located in. A more prestigious location, will come with more premium pricing.

 

Another thing to consider, is that there are several companies that offer a virtual office solution. So the price will vary depending on who you decide to work with. Doing proper due diligence during which you consider what comes with each plan and the associated cost, will help you navigate through this virtual office hunt of yours.

 

Typically, for a good virtual office service, you can expect to pay between $50 to $200 per month. This will include services such as a local phone number, a receptionist, physical office space (meeting rooms) and of course your very own virtual address.

 

Person being productive in a virtual office

 

Increasing Productivity With Virtual Offices

 

According to a study conducted by the Harvard Business Review, when employees at a travel website were given the option to work remotely from a virtual office setup, they were both more satisfied with their jobs and more productive.  It sounds like the opposite would be true, but graduate students Nicholas Bloom & James Liang concluded that given certain caveats (and the fact that not all people will be more productive across the board,) allowing responsible employees to leverage virtual offices, will only help achieve corporate goals and company morale.

 

Virtual office network

 

Conclusion

 

We have covered quite a vast range of topics surrounding virtual offices. Regardless of whether you are a fan of the concept or opposed to it, one thing is for sure; it has disrupted a blue chip real estate industry. Companies like We Work have given traditional real estate a digital spin to how we function as corporate entities and a corporate work force. Whether this is for better or worse, will be seen in the coming years. In the meantime though, happy virtual office scouting!

Categories
Uncategorized

How To Get A UPS Mailbox

If you’ve been growing frustrated with traditional mailbox options from the US Postal Service, exhausted with their limitations, price hikes, and lackluster customer service and support, keep on reading. The odds are pretty good you started to look into other mailbox solutions for your home or small business.

 

And while there are a number of different options to pick and choose from today, UPS mailbox solutions are among some of the most popular on the market right now – and it’s easy to understand why that is.

 

Below we dig a little bit deeper into everything you need to know on:

 

  • How to get a mailbox address
  • How to determine what is the right UPS mailbox for you
  • The benefits UPS mailbox options have to offer
  • Additional information to help with your research & due diligence 

 

Shall we get right into it?

 

Let’s go!

 

Mailbox UPS

 

UPS Mailbox Size Determines Everything

 

Right out of the gate, the very first thing you’re going to want to consider when searching for a UPS mailbox solution, is the size of the mailbox you are looking to lease.

 

For the most part, your UPS mailbox decision is going to be heavily determined by the size of the mailbox you are after.

 

The location you are interested in renting a mailbox from, may only have a handful of different box sizes available. Since one of the most important factors that determine the price of your mailbox, is the size of the actual mailbox, being limited with a small variety of boxes will also limit the pricing options available to you.

 

You want to ensure  you are getting a mailbox to accommodate everything you anticipate on receiving, with zero headache or hassle whatsoever. So doing proper due diligence with your local UPS store, is always the best way to go when scouting for the best UPS mailbox.

 

As a general rule of thumb, all UPS Mailbox locations provide three different sizes:

 

  • Small boxes (perfect for individuals,)
  • Medium boxes (ideally suited for individuals, larger households, and small businesses,)
  • Large boxes (usually set up for small to medium-sized businesses with large mail volumes.)

 

UPS Store

 

Your local UPS Mailbox location will be able to help you figure out which box makes the most sense for your needs and budget, if you’re still having a tough time settling on a box size.

 

It’s not a bad idea to visit the UPS store in person, before you make a commitment. This will ensure you know exactly what you are getting into.

 

 

UPS Mailbox Notification 

 

How Long Will You Be Renting Your UPS Mailbox For?

 

The next big piece of the puzzle that you’re going to want to figure out when it comes to getting a UPS mailbox is determining how long you want your lease to run.

 

UPS locations offer mailbox rentals in three-month, six-month, and 12 month terms. You may be able to come to an arrangement for a more custom duration, depending on your specific needs and budget.

 

You’ll find that a lot of UPS mailbox services are very flexible with the kind of leases that they provide, especially if you are giving their service a “trial run” and aren’t comfortable with committing to long-term agreements, just yet.

 

At the same time, you’ll be able to save a lot more money on your UPS mailbox lease when you extended the length of it & sign up for a longer term. Those that have 12 month leases (or longer) almost universally save more money than those on shorter-term agreements.

 

That’s definitely something to consider if you want your new UPS mailbox address to be permanent or (at least) semi-permanent, going forward.

 

UPS Location 

Find a Local UPS Store Near You

 

It’s obviously a good idea to make sure that the local UPS store, is conveniently located in your side of town. Most UPS stores do have these kinds of facilities ready to sign up for, though not all of them are going to have the mailbox size you are interested in. It is best to communicate with the local store you are interested getting a box in, and they should be able to accommodate you.

 

You can always jump online and go to the UPS Store Locator page to find the nearest UPS mailbox location in your community. It’s not at all uncommon to have a couple of different options to pick and choose from (which definitely increases your odds of finding the mailbox size you’re after), and you’ll want to find one you can commute to every so often to pickup packages & mail.

 

US Passport 

UPS Mailbox ID Requirements

 

It’s important that you bring two independent forms of identification; one of the ID’s must be a photo ID. A driver’s license and any other form of identification you have handy – including bills, credit card statements, bank statements, etc. – will help you streamline the sign-up process, significantly.

 

As always, if you have any questions or concerns about whether an ID you hold on hand will cover you or not, it is best to communicate with them in advance. That will save you a trip to the UPS store, and any easy checkout experience.

 

UPS Agreement

 

UPS Mailbox Agreement

 

Each individual store will have their own unique agreement that you’ll need to read carefully. Generally speaking however, all of them follow the same general outline.

 

All the same, it’s not a bad idea to request a copy of the agreement in advance. Take it home, read it over from start to finish, and only sign if you’re comfortable with that you see. Keep in mind that different stores, will have different pricing setups as well as different deposit and fee schedules. This is something we will dig a bit deeper into later in this article. 

 

UPS Mailbox Store

 

Advantages To Registering A UPS Mailbox

 

Get a Real, Physical Address

 

One of the biggest benefits you’ll get out of signing up for a UPS mailbox is getting rid of – once and for all – the need to put down a PO Box, as your mailing address.

 

PO Box addresses can sometimes be a nightmare to deal with, especially when you are having products shipped to your PO Box. Anybody who has done a decent amount of online shopping – especially from e-commerce platforms like Amazon –  knows that PO Box addresses can wreak havoc on shipping and delivery times. Sometimes the order delays can last for several days when using a PO Box (which would not be the case with the use of a physical address.)

 

On top of that, if you are running a business out of your home, you will be able to add an extra layer of legitimacy & credibility by using a physical mailing address (as opposed to a PO Box.) Combine that with the privacy and security perks that come with distancing your business from your residence and soon you realize how moving forward with a UPS Mailbox becomes a lot better of an option, compared to using a traditional USPS PO Box.

 

UPS Delivery Truck

 

Full Service UPS Package Delivery

 

The United States Postal Service (generally) will flat out refuse packages from third-party carriers like UPS, FedEx and DHL if they aren’t contracted for “last mile” services. That makes getting your packages at a traditional PO Box a real pain.

 

Because UPS is a full-service shipping and delivery company you won’t ever have to worry about those issues again. Not only will UPS streamline the shipping and delivery of products and merchandise through UPS themselves to your new mailbox, but they are also going to accept deliveries from all other shipping carriers and services as well – without exceptions.

 

UPS Tracking ID

 

UPS Security & Privacy

 

The privacy and anonymity you get with a UPS mailbox is something that you can’t get with PO Boxes, but you also get an extra layer of safety and security as well.

 

Unlike the post office, when you’ll have to visit during normal business hours, you will have 24/7 access to your UPS mailbox whenever you need to retrieve packages or mail.

 

All of the items that you’ve ordered are going to be stored securely and safely in your box or a shipping locker indoors – not left out on the porch or the front doorstep. Additionally, you won’t have to worry about mail piling up in front of your door when you are away for a couple of days (letting folks know you aren’t home inadvertently).

 

Person checking UPS Mailbox

 

Flexible UPS Mailbox Solutions

 

Of course, UPS mailbox solutions also provide a bunch of other personalized mailbox services that the USPS has not – and may never – provide themselves.

 

On top of the 24/7 secured access we just mentioned you’ll also be able to take advantage of Mail Check services, mail receipt notifications & mobile texting to alert you when new items hit your mailbox. The ability to know exactly when mail has arrived at your UPS mailbox (and the opportunity to have that mail pre-screened and photographed for you so that you know whether or not it’s worth driving to the UPS store to get your mail and packages) is a major convenience, and one that just makes sense in today’s hyper connected world. You’ll also have the opportunity to call the UPS store directly and ask them if you have mail, receiving friendly confirmation right away. 

 

UPS Mailbox Price Sheet

 

UPS Store Box Prices

 

Before we get into specific pricing details regarding UPS mailbox services it’s important to make one critical distinction. Each individual UPS store is owned and operated independently and as a franchisee. That means rental costs and leasing fees for all mailbox services are going to differ from one location to the next. As a general rule, though, the services all fall under the same range of prices – and that’s what we highlight below.

 UPS Mailbox prices depend primarily on the size of the box you are looking to register. The available box sizes, usually break down to small, medium & large. Below you will find the pricing details for each UPS mailbox size you are interested in.

 

Small UPS Box

 

Small UPS mailboxes cost between $10 and $30 a month

 

Typically, you will find mailboxes at the range of $10 – $15 per month, but they can some times reach up to $30, depending on the location.

 

Medium UPS Box

 

Medium size UPS mailboxes will cost between $20 and $40 a month.

 

These boxes are a bit larger, can handle a little more mail flow on a day-to-day basis, and are ideally suited for those that do a lot of online shopping and anticipate to receive a lot of packages. 

 

Large UPS Box

 

Large UPS mailboxes cost between $30 and $50 per month.

 

These are the kinds of mailboxes you want to get if you are using them for a commercial operation and especially if you anticipate receiving larger packages.

 

UPS Contract Signing

 

Lease Agreement Duration

 

Just like pricing differs from each individual UPS Mailbox Store location, lease terms and agreements are going to differ as well. Generally though, you can expect lease terms to range from three months and up to twelve months. The longer your lease agreement, the larger the discount you get.

 

UPS Mailbox Deposit and Fees

 

Almost all UPS mailbox agreements are going to include a 100% nonrefundable fee of between $10 and $15 per key. This key isn’t just going to give you access to the mailbox itself, but it’s also going to give you access to the mailbox center 24/7 year -round.

 

Replacement keys are available if you lose your key, though you’ll have to pay an additional nonrefundable fee.

 

A lot of locations that offer UPS mailbox services will sometimes charge an overflow fee of three dollars, if excessive amounts of mail begin to pile up at your mailbox or if large packages are left at the location for extended periods of time. Due to the instant notifications & alerts you receive with the arrival of a new piece of mail, this shouldn’t be a big problem and is something that can easily be avoided.

 

Here is guide with a full list of UPS fees & rates.

 

virtual mailbox platform 

 

Virtual Mailbox VS UPS Store

 

Of course, as much as UPS Mailbox services are a great convenience and better alternative to USPS, they do come with some limitations. Typically, people that are not happy with the USPS, will sign up with either the UPS or some Virtual Mailbox service. 

 

Some of the main reasons why a virtual mailbox makes more sense than a physical mailbox, can be found here. In short, virtual mailbox will allow you to manage all mail online from your desktop or mobile device, without the need to visit a physical location.

 

Other perks they come with, are free check deposits (where they deposit a bank check on your behalf,) more favorable mail storage terms & discounted shipping. In fact, due to the volume of mail these platforms process, you can usually get up to 80% off of typical UPS shipping rates. Use a shipping calculator, and you will be able to see what a typical shipping would cost with & without the use of a Virtual Mailbox platform. Virtual Mailboxes are usually favored over physical UPS mailboxes, due to lower fees & more streamlined mail management that can be done online.

 

US Global Mail is privileged to be the Virtual Mailboxes, since 1999. For more details, click here.

Categories
Uncategorized

5+ Reasons Your Business Needs A Virtual Mailbox

Businesses and individuals alike, will oftentimes contemplate if getting a virtual mailbox, is the right choice for them. Ever since the early 2000’s and the boom of the Internet, there has been an increase in demand for virtual addresses; platforms that will upload postal mail in a digital format. 

 

Some of the primary reasons why someone would want to sign up for a virtual mailbox service, differ depending on the size of the company and nature of operations. 

 

For small businesses, one of the primary reasons they want to leverage the use of virtual mailboxes, is due to the associated virtual address that comes with it. For larger companies & corporations however, registering a virtual mailbox is more than just about getting a fancy looking address or registering a new LLC with the State. For larger companies, it’s all about outsourcing mail & digitizing the mail room

 

Here are 5 reasons why your organization needs a virtual mailbox for business. 

Ribbon cutting for a new business

 

You Own A Small Business

 

When you decide to start a new company you will be required to not only file with the secretary of state, but also receive government mail pieces from that point on. What happens, especially in the case of startup online businesses, is the owner usually wants to run their business from home, without exposing that residential address online. 

 

Using your home address for the sake of a business registration, in addition to security risks, will create a wave of incoming mail (in addition to what you’re getting already.) Depending on the complexity of your operations, it will always be something getting in your way that takes your attention & time away from your job of running operations. 

 

Another reason to consider a virtual mailbox for your small business, is that showcasing a home address as the address of your business, will reflect negatively on you as a business owner. Everyone knows it’s more convenient and cheaper to use their home address for business purposes; but it does not look professional. If maintaining a professional look to your brand matters, then you should consider distancing home from business. 

 

Snail mail going into a computer and smart phone

 

You Need Streamlined Mail Management

 

As mentioned earlier, larger corporations tend to lean on virtual mailboxes for the sake of a more streamlined mail management system. When you consider payroll, maintaining physical storage and the headache of dealing with paper mail, you quickly realize why companies such as Shell & Netflix, look for a virtual mail processing experience. At the time of writing this blog, Covid-19 has also set in as a reality, with several areas of “offline” life going virtual, with the flip of a switch. 

 

Handing mail online is more than just avoiding to deal with paper however; a virtual mailbox platform will typically allow for several users to manage mail from a single account. Think of it as “seats.” Depending on the size of the company and the amount of mail you receive, you can have 1 or more people manage all mail virtually. And it can be some assistant remotely located from your corporate offices (if you have hired from abroad.) Finally, taking mail virtual from a corporate perspective, allows for business management & cloud storage tools to document important files and keep everything in one place. 

 

virtual check deposit

 

You Want To Complete Check Deposits Virtually

 

An often overlooked perk of using a virtual mailbox, is the added feature of an in-account check deposit. What that means is, you get to request some bank check be deposited to your bank of choice, from your desktop or smartphone device. Examples of companies that benefit from a feature like this, are property management companies. The amount of mail they need to deal with as well as checks, can sometimes become overwhelming for office staff to handle. Or simply, these firms would like to have their staff focus on activities such as showing units & maintaining high occupancy rates. 

 

Being able to deposit bank checks remotely, comes very handy if the person in charge is in an out of state location and it saves that employee several trips & time to the bank. 

 

Virtual addresses

 

You Want One Virtual Address For Life

 

Registering a virtual address, means that regardless of where you decide to relocate, your mailing address stays the same. Think about it; if you decided to move to some other office location, would you change your phone number?

 

Registering a virtual mailing address is similar to getting a phone line; you are not location dependent and can move anywhere without leaving your mail behind. The alternative is keeping track of all mail correspondence and contacts that will need to be updated on your address switch (that includes online directories, your website, Google etc.)

 

Maintaining a permanent address shows consistency as well; if the nature of your business is such that you need to move occasionally, then being able to show that you are staying put in one location will only help the image of your brand. 

 

Google postcard verification

 

You Need A Physical Address For Marketing & Google Verification Purposes

 

When you have an online business or a business that does not require a physical location, it is very tempting to use a home address. However, as mentioned before, doing so puts you into so many liability and privacy risks that really do not make it worth it at all. Another reason you may want to distance your home from your online business, is for the purpose of marketing and getting the Google postcard. If you are trying to rank on Google Maps, as your marketing advisors probably recommend, getting a Google Postcard sent and verifying your Google My Business listing is an essential part to ranking on Google Maps.

 

You do not need to actively operate out of that address location, since you have the option of selecting Google’s “phone driven business” option. It’s basically one of the ways of setting up your Google My Business account, so that customers do not actually drive to your location (which would be virtual) but still get to see that you are local to their city. After completing a Google Map verification, most likely you will also be picked up by a bunch of other directories online in their effort to push your brand forward into a larger audience. Using a home address in cases like that, means that your location (residence) will be seen by a lot more people than you would like, online. Therefore using a virtual address for your business, can come in handy with protecting your home while marketing your business online effectively.

 

A map with the zoning of a city

 

Complying To Address Zoning Laws

 

Zoning is a process via which land is divided into zones in which certain land uses are allowed or prohibited. Other factors like the sizes & placement of buildings may also be regulated. Essentially, areas of land are divided into zones as a technique of land-use planning which is a tool for urban planning.

 

One of the biggest problems a local business will run into, in using a personal home address as their business address, is the zoning laws that are in effect for your county. There are certain parts of your county that are designated as residential or business. What that means is, you cannot operate a business within a residential district and vice versa. Therefore, if you happen to be located in a “residence only” area and you are trying to register a business with that address, it probably won’t be as easy as you’d think.

 

Something to keep in mind, is that zoning laws change all the time. And especially if you live in a city with no current zoning in place (e.g Houston) this could be subject to change. So you may find yourself a few years down the road, where it wasn’t a problem having a business in a particular side of town, but then due to a change in zoning laws you have to deal with a series of legal battles.

 

Physical mailboxes

 

It’s Faster To Get A Virtual Address Than A PO Box

 

When you consider your alternative options in dealing with the registration of your business and the address requirements that follow, you are only left with a PO Box. But signing up for a PO Box is not exactly an instantaneous type of process. First you will need to fill out paperwork,  as well as select the people that are authorized to access your box and of course pick up your keys. Getting a PO Box also means you need to stay on top of mail, so it does not reach the box capacity.

 

When you get a virtual mailbox instead, you are able to receive mail, pretty much right after sign up has occurred. And then you have mail clerks who work on your behalf to sort through the junk mail and only deliver mail that is important to you. Additional perks of course include the fact that you do not need to head to the post office every week, but you can rather check all your mail online with the click of a button.

 

physical mailboxes at a postal center

 

Virtual Mailboxes Are Cheaper Than Physical Mailboxes

 

Think about it; all your mail is stored in the cloud which means that the postal center does not need to save all your files physically nor have that many physical mailboxes. That results in lower lease expenses which extend to lower prices for you as a consumer. In short, getting a virtual mailbox is a cheaper alternative to a physical mailbox (usually half the price) and the cancellation terms are usually more favorable to you as well without any cancellation penalties or fees.

 

Depending on what company you decide to work with, you can select from a variety of virtual mailbox terms and extend the subscription once your term is up. A typical physical mailbox will ask you to sign a contract on a longer term agreement; something that you cannot opt out of as easily. The other advantage of course, is that everything can be done virtually from anywhere in the world and you do not need to walk into any physical office to sign these agreements. You will be sent an electronic agreement (think docu-sign) and you’re good to go. Some companies do not even require an agreement. You just sign up from their website and that’s it!

 

People networking online

 

Networking Opportunities With Virtual Mailboxes & Virtual Offices

 

Many companies that decide to sign up for a virtual mailbox for their mail, can easily opt in for a virtual office. These are co-working (or private) spaces that you can physically attend and book throughout the week, with an on site secretary to handle your calls while you’re away (and much more.) If you are in a particular industry that requires ongoing expansion of your network, getting a PO Box with the Post Office will only give you some life long friends with the clerks there. But when it comes to growing your business and interacting with other people, it won’t do much for it.

 

Some companies, have virtual offices and virtual mailboxes integrated as one. Although a virtual office may be a bit more expensive, it’s something you can easily upgrade or downgrade from at any time. This can be very helpful for people that are on the fence as to what type of a structure they want to their business (online versus in person or a combination of both.) You can sign up for a virtual mailbox, and if you see you want the in-person benefits, moving over to a virtual office is a piece of cake. But you would never be able to transfer from a physical mailbox to an in person office. And completing a change of address when you come to that realization to switch from physical mailbox to virtual office, can be quite the hassle (not to mention confusing to clients.)

 

an envelope in a postal mailbox

 

In Summary

 

The common point that connects all 5+ reasons for getting a virtual mailbox, is convenience. Being able to handle check deposits from your desktop or mobile device, having someone virtually manage mail on your behalf & the sense of 24/7 on demand access, just allows you to focus on things that matter to your organization.

 

The larger your company is, the more moving pieces and pressing issues that you need to focus your attention on. Mail should not be making your top 20 list of things that you need to look out for.

 

To learn more, navigate through our enterprise mailing solutions and if you need a custom proposal for your company, you can send us a message here. 

Categories
Uncategorized

Why Small Businesses Need Mail Forwarding

Own a business? You probably need to deal with lots of mail too. Streamline your mail management by having all packages & snail mail forwarded and managed online.

 

Running a small business is never an easy task; depending on what industry and customers you are catering to, you have to deal with complex operations, HR, state regulations (and the list goes on.) What is more, is that there are several administrative tasks that require the attention of an already very busy owner. 

 

At the time of writing this blog, Covid-19 has set in as a new reality. Remote work places, social distancing and stay at home orders, have disrupted literally every business. The ones that were able to go online, were able to get through the storm and operate under new circumstances. Local businesses such as restaurants that were not heavily invested on digital alternatives, had no option but to shut down. 

 

Being able to pick up the mail, became critical; with everyone working from home, who is going to visit the office just to pick up the mail? Very inconvenient and a great time killer. 

 

Virtual address on a map

 

What Is Mail Forwarding? 

 

When you would normally receive mail at your business location, with mail forwarding, you are notifying the USPS to redirect the mail delivery and instead of sending to your former location, it forwards all mail to the new one. The best way to think of this, is if a business re-locates: what happens to all contacts who only know your former address? You would have to go through the list of all friends, business associates & customers, to inform them of the address (something not practical at all.)



With mail forwarding, all your mail gets redirected from your former location to your new location. All you need to do to get this process underway, is completed a change of address with the USPS. And within a few days, you’re all set to go. 

 

How to Forward Business Mail

 

Now, before we get on to the best way to start forwarding business mail (i.e. by signing up with a virtual mailbox service), let us take a look at how to just use the United States Postal Service to change your business forwarding address.

 

The first option that the USPS offers is opening a PO box. So, without further ado, we are going to get right into the details.

 

USPS PO Boxes for Business

 

PO boxes are offered at many local post offices and can be used for both personal and business use. They are secure, accessible, and easy to open online. But, it is worth noting that you still have to visit the post office once or twice a week to collect everything that came in; for some, this is enough to put them off.

 

Before you make up your mind, we will have a look at the pros and cons of using a PO box as your mail forwarding for business service.

 

The Pros of PO Boxes

 

  • It’s a secure way of receiving mail while you’re not in the office.
  • You don’t have to worry about packages sitting on your doorstep.
  • It is easy to keep confidential documents safe and private.
  • You can travel to your PO box whenever is convenient for you.
  • Some are open 24 hours a day, 7 days a week.

 

The Cons of PO Boxes

 

  • You have no choice but to go to the physical box once, twice, or three times a week.
  • It isn’t as secure as a virtual mailbox since it is right next to everybody else’s box.
  • If your office moves far away, you will have to change your PO box as it won’t move with you.

 

USPS Business Mail Pickup

 

This option is for those of you who receive a lot of mail (or numerous parcels and packages that are too big for the largest PO box).

 

How Does It Work?

 

The post office will receive all of your business address mail forwardings once your office has moved or you have started working from home full time. Then, you arrange a time to collect all your letters, parcels, and packages, turn up, gather them up, and you’re all set!

 

How Do I Get Started?

 

If you’re interested (although we’d advise you to check out the pros and cons below before you settle), here is how to set up business mail pick up. It won’t take long, you will just need to supply two forms of ID and fill in a form.

 

  1. Find the PS Form 1093-C online.
  2. Print it out.
  3. Fill out the “Application for Post Office Caller Service” section.
  4. Take your completed form and two types of government-approved US identification. For your primary form, you can use one of the following (ensuring they are either federal, state, or tribal issued):
    1. State driver’s license
    2. Non-driver’s ID card
    3. Uniformed Service ID card
    4. US Armed Forces card
    5. Corporate identification
    6. US passport
    7. US passport card
    8. US university identification
    9. US permanent resident card
    10. Any ID card issued by the United States Citizenship and Immigration Services
    11. US certificate of naturalization or citizenship
    12. Tribal identification card

For your secondary ID document, you can bring one of the following:

  1. Lease agreement
  2. Mortgage agreement
  3. Deed of trust
  4. Voter registration card
  5. Home insurance policy
  6. Vehicle registration card
  7. Utility bill
  8. Form I-94
  9. Vehicle insurance policy
  10. Decide which service option you want. This could be 1 year or 6 months.
  11. Pay the fee. Make sure you do this at the post office where you’ll be using this service is located. You can pay with a credit or debit card, cash, check, or money order.
  12. Pick up your business mail whenever you need to.

 

The Pros of Business Mail Pick Up

 

  • You can receive large items without worrying about whether they will fit in your PO box.
  • If there aren’t any PO boxes available, this is your chance to get an even better service.
  • You can pick up your mail whenever is convenient.
  • Your business can easily scale up without fear that it won’t be able to cope with the influx of mail.

 

The Cons of Business Mail Pick Up

 

  • You might not want to pay for a mail service that lasts a year or 6 months, especially if you are a start-up as it restricts you to one location.
  • You still have to travel to a specific location to receive your mail.
  • Could be quite time consuming depending on travel time.

 

Okay, now that you are familiar with the mail forwarding business address services that the USPS offers, it is time to show you where you should really put your money!

 

Why Does Your Small Business Need Mail Forwarding?

 

There are plenty of reasons why your small business needs mail forwarding! We are about to go through each one in turn but, if you haven’t got much time, just scoot down to the end of this section where you will find a quick-glance list.

 

So, if you are still with us, let’s jump straight into all the benefits you’ll reap once you set up a virtual mail forwarding service.

 

Convenience

 

When a package is shipped to you, and requires you to be around to pick it up, it can be problematic if you happen to be out of the office, visiting a job site or simply too busy to receive your parcel. What business owners end up doing, is signing up for a PO box to receive all packages and mail. That gives birth to a new problem; you need to allocate a certain day of the week to drive to your local post office location, stand in line, and get your mail. But what if you had someone sign for your package only with your authorization, and at the fraction of the cost of having your secretary do so? What if you could request that package is shipped on demand to your location, for up to 80% off typical shipping rates? The time saving and shipping costs advantage to this is pretty obvious.

 

Virtual mailbox on desktop and mobile

Mail Security

 

When you get mail at your location, it can usually be accessed by pretty much anyone who wants to get their hand on it. From ID theft, to mail theft and everything in between, having mail sit at a location without supervision or while you’re away, is probably not the best idea. When you have your mail outsourced, all packages are stored in a warehouse with 24/7 surveillance systems, and on-site security personnel. There is no safer place to store your snail mail, than at a mail forwarding facility. 

 

Security lock

Look Sharp

 

As a company, there is nothing worse than looking unprofessional, right? Well, if you are an online business, or have simply decided to register it under a PO Box or your home address, that comes with a number of issues.

 

Not only are there added security concerns that you need to consider (angry customers knowing your place of residence etc,) but your business does not look professional at all. A business registered with a post office box, surely does not look as good as a business registered under a real physical address.

 

business address location

Home Privacy

 

We already touched on this a bit, but when you decide you want to use your home address for business mail, you are exposing that address to literally every ill-intentioned person online. Angry customers, employees or investors, can know of yours and your family’s whereabouts with a simple Google search. Registering your business with a real physical address that is not your home address, keeps your privacy and family protected.

 

Crook spying on home

Permanent Address

 

What happens if you decide to move the location of your business? You need to keep updating all your contact info, informing customers of a move, and completing change of address forms with the USPS. When you register for a virtual address, this address is yours for life, regardless of where you are physically located. Think of it; do you change your phone number whenever you move? Why would you therefore need to change your mailing address when you do so? 

 

Streamlined Mail Management

 

When you sign up for a virtual business address, all employees are able to digitally manage incoming mail. There is no requirement of someone being on site, and virtually, from the comfort of their own office or home, they can make a few clicks and handle mail online.

 

The Quick Glance Pros and Cons

 

For all of you busy bunnies who don’t have time right now for our fully-fledged conversation, here is a speedy summary of everything we talked about above.

 

Ready? Let’s go!

 

business people shake hands

 

The Quick Glance Pros

 

  • Convenience — you don’t need to be around to pick up your important document or package, an expert mail handler will do it for you.
  • Mail security — all your mail will be held in a secure facility complete with 24-hour video surveillance and more. You won’t find anywhere safer than this!
  • Look sharp — having your home address as your business address does not look very professional. With a virtual mailbox, this problem is solved.
  • Home privacy — using your home address for business can get messy. Angry customers, unhappy investors, and raging employees will be able to find you and your loved ones incredibly
  • Permanent — you will never have to go through the hassle of changing your mailing address every time you switch offices!
  • Streamlined mail management — all your employees can access your office’s mail from a smartphone app or their computer. No one needs to be onsite.

 

Okay, so what are the cons here then? Everything has a downside, right?

 

Well, yes, but the advantages of signing up for a virtual mail forwarding service drastically outweigh the potential disadvantages. Regardless, we will chat briefly about the things that aren’t so good about a virtual mailbox system. (Hint: when we said “things” we meant “thing” as there is only one potential downside)!

 

The Quick Glance Con

  • Extra cost — this especially applies to start-ups. We have found that many new companies do not want to incur the extra cost that business address forwarding proposes. However, it is important to remember that a virtual mailbox will bring you a huge return on your investment (looking at the advantages above will tell you that!).

 

The Bottom Line

 

To summarize; using a virtual mailing solution for your small business can be a big time and money saver. The convenience, security and savings it provides you with makes all the sense in the world to test out — yes, even if you are a start-up company.

 

If you need to reach out with any questions about business mail forwarding or get a proposal, contact us here.

Categories
Uncategorized

COVID-19 Update: Seniors Eligible For Free Mail

US Global Mail just announced it will be offering free use of their Virtual Mailbox platform, to anyone over the age of 50 & anyone with underlying health conditions, for 2 months.

 

This announcement comes after a series of measures taken by management, to ensure customers and non customers alike, are able to receive urgent mail like the stimulus checks and deposit them digitally.

 

Most importantly, this step ensures that all people (regardless of whether they are an existing customer or not,) will have access to critical medications & goods, without having to visit crowded places or come in contact with their physical mail. 

 

Senior checking for mail on their phone

 

Anyone wanting to avail the service can sign up with code: fightingtogether and get a free digital address to forward their USPS mail to. Once the mail arrives at your Virtual Mailbox, it will be digitized so you can view it all online.

 

Paper mail becomes digital; this is especially helpful for seniors, people living alone and people at high risk of disease. The service is also ideal for small businesses who cannot access their mail as offices are closed.

 

In light of the restrictions caused by quarantine & “stay at home” orders, US Global Mail is looking to offer seniors every incentive to stay home. An age group like this, more reliant on traditional mail, can easily be tempted to visit crowded post offices or potentially contaminated PO boxes. 

 

Senior on a smart phone

 

“These are stressful times and we must all do our part in helping each other. We want to help by providing free access to our services and help our neighbors and community in need”, says Tashi Nibber, Co-CEO of the US Global Mail. 

 

US Global Mail has helped over 80,000 people get their mail digitally. Fortune 500 companies such as Netflix, Chubb, Regeneron, and Shell are among their clients whose employees have been using US Global Mail for their virtual mailbox & mail forwarding needs.

 

Using a Virtual Mailbox is just as easy as using e-mail. With a click of a mouse, you can view all your paper mail on a computer or phone.

 

Below is a view of what it looks like on your computer or smart phone.

 

Virtual mailbox

 

To get the free virtual mailbox, click here –> https://bit.ly/2KomEj4

 

Use coupon code: fightingtogether.

 

For any questions, feel free to contact us. We will ensure that everyone who needs the free virtual mailbox, will get one, no questions asked.

Categories
Uncategorized

USPS Informed Delivery Not Working: What To Do

USPS Informed Delivery is a service offered to residential addresses that allows you to have access to all your incoming mail before you receive it. While this is fantastic, like everything in life, it can sometimes prove faulty.

 

As you may well know, this can be pretty frustrating for people who rely on this service. Luckily, we have some reasons why informed delivery is down and what you can do to fix it.

 

Informed delivery on mobile phone

 

USPS Informed Delivery Common Problems And How to Fix Them

 

Problems with mail are tricky to deal with since you probably have something important (or exciting) on the way. Although patience is key with all snail mail services, there are some things you can do to fix common problems with Informed Delivery.

 

Informed delivery on a desktop and mobile device

 

USPS Informed Delivery Missing Mail

 

Sometimes, you may find yourself in a puzzling situation where you have received a notification about your mail piece, but it has not yet arrived in your mailbox.

 

Unfortunately, you might have to practice patience with this one since USPS Informed Delivery sends alerts for letters and packages that are arriving shortly, not necessarily on the same day. So, you should wait up to a week after you’ve received the notification to allow time for delivery.

 

However, in some circumstances, this won’t be the case.

 

Your mail could have been scanned automatically by machinery, but your actual letter might not have been passed on to your mail carrier before they left for their delivery round.

 

Moreover, if you have paid for a slower shipping procedure, you should expect to wait a little longer for your letter.

 

Finally, if your mail piece falls into a category like Certified Mail, you won’t receive it until certain actions have been completed (like obtaining your signature, for example).

 

Person looking into an empty mailbox

 

No Images On Informed Delivery

 

One of the most common informed delivery problems is that no image of the mail piece can be seen on your account.

 

If your mail piece is larger than the standard size of an envelope, then you will not receive an image of it. Why? USPS Informed Delivery simply doesn’t offer the image service for large mail pieces at this time (unfortunate, but true). Although, it’s not all bad! Your daily notification will come with a message saying alerting you to the fact that there is no image for the larger pieces of mail.

 

However, if you are someone who receives a lot of postcards, USPS Informed Delivery service may not be for you. They don’t tend to snap pictures of both sides. So, you will only get to view the part with the bar code on your online portal.

 

picture that says "no image available" for informed delivery

 

No Email Notifications

 

If you aren’t receiving email notifications from Informed Delivery, there may be a really simple explanation for this: you’ve changed your email address and forgotten to update it.

 

To update your address you need to follow these steps:

 

  1. Go to your usps.com profile.
  2. Input your new email address.
  3. Make sure to save the changes.

 

After this, you should find that the alerts are getting to you promptly, without a hitch.

 

Remember that you can only have one email address per account. So, if your partner or other household member has changed your profile address so they can receive information about their mail, your one will have been deleted. Just ask them to make their own account, change your address back and everything will be hunky-dory!

 

Email icon with a blue exclamation mark

 

Address Not Eligible For Informed Delivery

 

Unfortunately, there are still addresses that are not eligible for Informed Delivery. To figure out whether your location is covered, you can make use of their ZIP code lookup tool.

 

Airplane view of a neighborhood

 

Mis-delivered Mail

 

For mailpieces that have a correct address, proper postage and no forwarding address, the United States Postal Service will deliver the item no matter what. So, if you’ve recently moved house and receiving the previous tenant’s mail, they have not updated their information.

 

It’s quite easy to return it. You can leave it in a USPS Collection Box or another post box with a note saying “not at this address” on the envelope. Make sure you scribble over the barcode too!

 

Location on a map on smart phone device

 

How to Stop USPS Informed Delivery

 

If these problems are making it impossible for you to enjoy the benefits of USPS Informed Delivery, you are able to cancel it.

 

To do this, you will need the unsubscribe code that is situated on your welcome kit. Then, just go to the USPS website and enter it. They will ask you to submit a reason for unsubscribing. You can choose from:

 

  • My identity has been stolen
  • I don’t recognize the account
  • I don’t want the service
  • Other

 

When picking from the above, we recommend choosing “I don’t want the service” or “other” if you’re leaving due to problems with Informed Delivery.

 

An image with text saying "no more"

 

A More Reliable Alternative

 

For those of you who are fed up with the USPS Informed Delivery service, US Global Mail is extremely proud to offer a reliable alternative.

 

This virtual mailbox will bring a futuristic feel to your mail service and provide you with a super simple way to manage your letters and packages.

 

With US Global Mail, you will receive images of your letter-sized mail and your parcels! Based on the pictures, you can then decide whether our expert mail people should shred, ship or deposit your letters and parcels. Our virtual mailbox gives you complete control over your post.

 

Virtual mailbox on a computer & smartphone device

 

We only employ the best of the best when it comes to our mail pickers so you can relax knowing that all of your letters and packages are in safe hands. But don’t just take our word for it, our happy customers speak the truth!

 

Owning a virtual mailbox with US Global Mail will bring you a worry-free postal experience. It is easy to sign up and simple to use. Snail mail doesn’t need to be a hard, stressful, worrisome act!

 

Why wait for reliability? Why wait for convenience? Why wait for futuristic mail handling? Get your virtual mailbox right here, right now.

Categories
Uncategorized

How To Stop Junk Mail

Junk mail makes up over 80% of the mail you receive. Yet, you never read through it and more often than not, ends up in a trace can (at worst) or your recycling bin (at best.)

 

Dealing with junk mail is more than just about frustration; because of our regard to it being spam, it causes tons of paper going to waste (and therefore millions of trees being cut down for no good reason.)

 

empty forest with cut down trees

 

How To Get Rid Of Junk Mail

 

There’s nothing worse than opening up your mailbox to find it overstuffed with nothing but junk mail – credit card offers, insurance discounts eat, catalogs from companies you have never heard of and that’s just the tip of the iceberg.

 

Unfortunately, having to deal with junk mail is a cold reality of our modern world.

 

Each and every year, hundreds of millions of pieces of mail are sent through the USPS unsolicited by their recipients – almost all of it completely unwanted, too.

 

In fact, according to researchers at EcoCycle.org (one of the largest nonprofit recycling operations in the United States) the average person in the US is going to spend eight months of their life just sorting and disposing of junk mail.

 

How To Stop Junk Mail 3

 

Think about that for second.

 

That research says that we’ll spend almost the same amount of time dealing with junk mail that woman will spend pregnant with the child. Craziness.

 

On top of that, the New York University School of Law recently published research highlighting the fact that 5.6 million tons of junk mail ends up in US landfills every year, that 44% of all junk mail is tossed without ever being opened, and that only about half of all junk mail gets reused or recycled after it is disposed of.

 

Worse, the average American gets 848 pieces of junk mail every year, almost 3 pieces of junk mail every day. That’s enough paper to eliminate 1.5 trees annually (and 100 million trees in the US alone every year) – causing more greenhouse gases than nearly 4 million cars along the way.

 

Thankfully though, there are more things you can do today to opt out of junk mail – with or without the help of the USPS.

 

Below we dig a little deeper into a couple of approaches you can take to stop junk mail USPS employees aren’t at all shy about sharing with the general public as well as a couple of tips and tricks you might not have heard about before.

 

By the time you are done with this quick guide you’ll be able to eliminate 90% or more of all the junk mail you’ve been getting, cleaning up and decluttering your mailbox almost overnight.

 

Let’s dive right in!

 

Junk mail piled up

 

Best Way To Get Rid Of Junk Mail

 

One of the most important things you can do right now – this very minute – to stop receiving unwanted and unwelcome marketing and advertising messages through the mail is to get off of commercial mailing lists ASAP.

 

Now, this can be a little bit easier said than done simply because there are so many mailing lists out there. We are talking literally thousands and thousands of commercial lists being sold and rented to businesses every day, with your name, address, and contact information attached.

 

Getting your contact details scrubbed from these lists is a bit more involved than using the FTC’s National Do Not Call Registry but it is still something you should be able to knockout in an afternoon.

 

A sign that says "no junk mail"

 

DirectMail.com operates their own National Do Not Mail List that you can join 100% free of charge just by filling out a quick email form and sending it in.

 

This company is run by direct marketers that own and operate a lot of the most popular commercial lists, so by submitting your name to this organization your scrubbing your details the most popular lists out there.

 

You’ll be able to cut down on the amount of mailbox spam you get almost immediately with this approach.

 

Junk mail letters piling up

 

Call OPT-OUT Today to Slow Down Unwanted Offers

 

Another quick tip you want to use to eliminate a lot of the USPS junk mail you would have otherwise received is to call the OPT–OUT outline directly and request that you be taken off of their lists as well.

 

Anyone that has ever purchased a home or vehicle, used their personal information to sign up for a credit card, have filled out a product warranty card, or submitted their details to a business for a credit check inevitably end up on pre-offer lists.

 

This is why you are constantly bombarded with a lot of credit card and insurance offers, multiple offers coming in every month or even every week – even from the same companies that are just trying to hammer you with marketing until you eventually signed up.

 

By contacting OPT-OUT via their toll-free number 1-888-567-8688 you’ll be able to request either a five-year removal from these lists for a permanent removal that guarantees you won’t have to worry about receiving these kinds of offers ever again.

 

You also have the chance to request to be placed on the “in-house” list from this company only, guaranteeing that you only ever receive offers from companies that you already do business with.

 

You’ll get offers from your current credit card company, home or car lender, or the insurance business that you are working with as opposed to being overloaded with offers from anyone and everyone in these industries.

 

Warehouse processing & getting rid of paper

 

Spend $2 to Dump Junk Mail for a Decade

 

This approach is going to require you to pony up a little bit of spare change to stop junk mail from coming in, but it’s going to detox your mailbox for at least a decade.

 

The Data ; Marketing Association (DMA) is one of the largest list brokers and junk mailers on the planet, responsible for helping companies all over the world mail hundreds of millions of pieces each and every year.

 

For the price of just two dollars (so long as you register your contact information online) you’ll be able to stop the DMA from selling your information for 10 years – guaranteeing that your details aren’t going out on lists to companies that are built entirely on junk mail.

 

You also have the chance to register your details through the mail, though you’ll have to spend three dollars with this approach, but you’ll get the same 10 years of protection from DMA.

 

Road sign that says "marketing strategy"

 

 

Prevent Marketers From Sharing Your Information

 

Whenever you sign up for a product, subscribe to a service or provide any information on your location of residence you are most likely being added into a mailing list. That list gets used over and over again, either from the company you signed up with or through 3rd party companies that have purchased or rented a mailing list with your name & address on it. In order to reduce the amount of exposure and the re-use of your information, you can write them a note requesting that. Something in the lines of “Please do not use my mailing information, or add me to any mailing list.”

 

 

Sign that says "spam"

 

Cancel The Subscription To Any Catalogs

 

If you are receiving unwanted catalogs, spend an evening getting the names of the most frequent spam mailers, and reach out to the catalog company directly. You can request to be removed from their mailing list. Make sure to keep note of your mailing label and reference it either in your conversation over the phone or tape it to the postcard you send in with the request. This will help the company identify how you are listed in their files.

 

woman talking on the phone

 

Do It Yourself Manually

 

This one is very similar to what we discussed earlier, but a bit more labor intensive. Typically, a mailer will have a phone number at the bottom of it which is dedicated to answering calls requesting an address is removed from the list. By doing so, you can greatly reduce the amount of credit card offers, magazines, catalogs, donation requests etc. If you are looking for a more automated way to get rid of junk mail, try using the Paper Karma app; this lets you take a photo of the unwanted mailing with your phone and then works on your behalf to get you un-subscribed.

 

junk mail in a mailbox

 

Avoid Mail Intended for previous residents

 

When you decide to move to a new home, most likely you will get mailings that belong to the earlier resident of the home. Eventually you can expect the volume of such mail to slow down a bit, but initially; it can be a bit overwhelming. Unfortunately, not everyone is great about completing their change of address with the USPS.

 

Whatever you do, please do not get rid of that mail that comes in. Not only will this not help with your mailing issues, but it is also illegal. What we would recommend you do instead, is cross out all the bar codes in order to avoid an automatic sorting, and write “Return to sender: Recipient moved”. This will send the mail item back to the post office and eventually back to the original sender. This way the sender will “get the message” and stop sending you mail in the future.

 

If you see things getting out of hand, you may want to consider completing a change of address form for the previous occupant with “Left No Forwarding Address” in place of the new residence.

 

transaction made between a customer and a business

 

Switch Bill Payments & Newspaper subscriptions to Online Delivery

 

Many times, the junk mail we get, comes from magazines that we actually have subscribed for (willingly or unwillingly.) That means that not only is your address the target of mailing agencies, but you have endorsed this by subscribing to their list. In many cases, you need this unecessary junk mail coming in, but yet it still causes issues with the amount of mail you end up getting.

 

The remedy? Online bill payment and magazine delivery.  If you want to switch your magazines to a digital subscription format, most likely you will just need to download an app. From within the app, you will be able to verify your subscription; just enter the address and subscription number and you’re good to go. Once this step is completed, visit the website and cancel from physical mail deliveries of that specific magazine. Instead, you will be able to get upcoming and prior publications electronically. If you do not see that option, reach out to the support team for the particular magazine, as you may have not signed up for the digital version; they should be able to change your subscription from physical mail delivery to digital.

 

You Can’t Block All Junk Mail

 

Unfortunately, although there are several steps you can take (whether personally or by using a 3rd party service,) to reduce the amount of junk mail you receive, you cannot completely block all incoming mail. That is due to the fact that your address has most likely been shared with a large network of marketing agencies, who will keep recycling your address and keep adding you onto endless mailing lists. The less you have used your address during checkout processes and the less subscriptions you have signed up for, the less your address is shared around the different direct mail agencies. Unfortunately, it’s a problem that can be controlled & reduced but not eradicated.

 

Virtual mailbox on desktop & mobile

 

US Global Mail Eliminates Junk Mail From Your Life Forever

 

Of course, if you want to guarantee that you never have to see junk mail again for as long as you live – without having to jump through any hoops, without having to deal with any headache or hassle, and without having to do any of the steps we outlined above – you’ll want to register for a virtual mailbox with US Global Mail.

 

The fastest, easiest, and most consistent way to eliminate junk mail permanently, on account with US Global Mail not only stops spam and junk mail from ever hitting your mailbox but it also provides a whole host of other benefits you won’t get with the traditional USPS mail service.

 

For more information and details, check out US Global Mail today!

Categories
Uncategorized

Can You Get Coronavirus From A Package or Mail?

Coronavirus…

 

Who would have expected such a “little” virus to bring down entire economies and global world powers?

It is by far the most discussed topic on dinner tables and in virtual corporate meetings. The world is going through some unprecedented times to say the least. And contrary to the initial idea of this having the severity of the common flu, it is now evident that the virus that causes Covid-19, is at least 10X more lethal than the typical flu, and many times more contagious.

 

One of the most interesting facts of Covid-19, is that the virus can potentially stay on surfaces for a very long time (hours and in some cases, even days) allowing it to spread at a very fast pace. Additionally, symptoms do not start appearing up to 10-14 days, making quarantine & restrictive measures very ineffective.

 

Coronavirus particle

 

Due to such unique characteristics of the virus, a very legitimate & reasonable question has been raised with regard to the ability of the virus to spread through the mail. After all, if the virus can remain on paper surfaces for up to 24 hours, why wouldn’t mail be the ideal “vehicle” the virus would use to get to the rest of us? 

 

There are several reasons:

 

Timeline

 

When you consider the amount of time it takes for a package to be shipped or mail to be delivered, that in and of itself would far surpass the typical lifespan of the virus. It is a well known fact that it takes 2-3 business days for USPS mail to be delivered to its final destination. So even with a virus being capable of staying on packages for up to 24 hours, that would still mean that it ultimately dies off. 

 

USPS truck

 

Host Requirement

 

This is not a medical journal, but understanding how Coronavirus functions and its requirements to live will help understand why mail is not capable of spreading the virus. It is a known fact of biology, that in order for any virus to survive for an extensive period of time, it requires a host it can live in. The only way a virus can be eliminated once it enters a host, is through the immune system of the patient or if the patient passes away. In other words, without there being a host that the virus can be a part of, it has no chances of surviving for more than just a few hours (or at most, a few days.)

 

Virus depiction in a host

 

Droplet Spread

 

The easiest way for any virus to spread is through the tiny droplets that are sprayed into the air when someone coughs or sneezes. That means that unless someone sneezes on the mail you are about to receive, you are probably safe. Not only that, but it would also need to be delivered in under 24 hours, which like we said, is impossible. Another thing to consider, is the fact that when a piece of mail is sent, it is placed into a tightly sealed envelope. Such environmental circumstances would not allow for a virus to live for more than just a few hours. 

 

To add to this point, the theory of the virus spreading through hard surfaces (and staying alive for a few hours or even up to a few days,) has no real scientific backing. According to the New York Times, a good majority of the scientific community does not believe that you can catch the coronavirus by touching a surface that has the virus on it and subsequently touching your own mouth or nose. Additionally, the German Federal Institute for Risk Assessment (the German version of our very own F.D.A.) advises that although there is a certain small risk to catching the coronavirus from hard surfaces, there have been no known cases in which individuals have caught the coronavirus by touching a contaminated surface and then transferring the virus to their mouth or nose. It’s worth noting however that transmissions has always been known as a tough subject to study with any kind of “absolutes”

 

Virtual mailbox

 

Coronavirus Surviving on Surfaces

 

Not having any absolutes works both ways: there is no guarantee that the Coronavirus spreads through hard surfaces, but there is also no guarantee that it can not spread through such surfaces.

 

Recently, there was a paper published in the New England Journal of Medicine that helped shed more light on the matter. Researchers from NIA, the CDC, Princeton University and the University of California misted certain virus particles into a rotating drum and studied how long the particles would survive on different surfaces. What was discovered was that the SARS-CoV-2 virus survived on cardboard surfaces for up to 24 hours. The conclusion being that the virus could probably not survive for days, but could definitely survive a few hours on mail. 

 

Surgeon general Dr. Jerome M. Adams, the CDC & WHO, all have “indicated that there is currently no evidence that COVID-19 is being spread through the mail.”

 

Employee disinfecting hard surface

 

Point Of Mail Contamination

 

As mentioned several times already, from the time a package or piece of mail is sent out, until the time it reaches its final destination, there will have been at least 2-3 days that pass by. What that means is, it’s very unlikely that someone who has the Coronavirus would be able to transfer it to a friend or relative to whom he/she is sending that letter to. 

 

One thing to consider however is the point at which someone infected with the virus, touches the mail. Think of the chain of events that take place for a piece of mail to reach from point A to point B. Initially, mail is placed in your mailbox and from there delivered onto a USPS truck. Ultimately, it reaches a USPS distribution point where federal employees will sort through all the packages and mail. 

 

At some point, mail will be loaded up onto a USPS truck and will be delivered by the mailman from home to home. Which leads us to the question: what if you do not have the Coronavirus, but the mailman that delivers it does? What if the surface touched on the mailbox is then touched by the resident with a subsequent touch to their face?

 

I think the point is pretty clear: mail itself cannot transfer the Coronavirus from zip code to zip code. But hard surfaces could potentially. And depending on who is infected (whether the sender or the mailman,) potentially there is a risk that you could catch the coronavirus via snail mail. Is it likely that is going to happen? No.. 

 

In fact there have been over 1 Million cases of coronavirus worldwide at the day of writing this blog, and no reported cases of someone getting ill due to a piece of mail that contained the Coronavirus on it. 

 

Mail being delivered with the USPS

 

A Virtual Mailbox Solution

 

One of the best ways to receive mail safely & avoid coming in contact with contaminated packages or the mailman, is through the use of a virtual mailbox. 

 

One of the added perks that comes with that, is that you can get all packages (this includes prescription medication,) for up to 80% off of shipping.

 

What Is A Virtual Mailbox

 

A virtual mailbox is an online mailbox (think Gmail) where you can view all your USPS snail mail. All letters that come in are scanned and uploaded into your account. This ensures you do not come in contact with the mail or the mailman.

 

If there is a package that arrives, you can request we ship it to you with up to 80% off what you would normally pay for shipping.

 

Here’s what it looks like on your computer or smart phone:

 

Virtual mailbox on desktop & mobile devices

 

US Global Mail, will offer their virtual mailbox, 2 months free, to anyone over 50 years of age or with underlying health conditions.

 

This will ensure you get the Covid-19 stimulus check and all prescription medication, without needing to come in contact with other people.

 

To get the free virtual mailbox, click here & use coupon code “fightingtogether” at checkout.

 

(This offer will last until the end of the month.)

Categories
Uncategorized

USPS Package Forwarded – What Now?

Getting mail from the Post Office is a great feeling. Some would go as far to say that it resembles childhood anticipation on Christmas, to open up the gifts under the tree.

 

But, as “on time” as Santa Claus is, the USPS has a bit more to deal with than just a family of reindeer. Indeed, when you input your tracking code, you might see a note saying: forwarded, or forwarded for delivery.

 

Santa Claus reading mail

What Does Forwarded For Delivery Mean? 

 

This means that the package you were waiting for, has been sent to a new address. It will come up as a notification when you input your tracking code in the USPS website. 

 

If this confused you even more, it’s probably a good idea to answer first what forwarding USPS mail is all about.

 

Whenever someone decides to move to a new address, instead of having to notify all senders they ever got mail from, of the new address, they will simply want to complete a change of address request with the USPS. This will allow for an automatic mail forwarding system to be put into place, where all packages are sent to your new location instead of your former address.

 

Tracking a package online

 

There are three types of forwarding services offered by the USPS depending on the duration of this forwarding process. You have:

 

  • Permanent change of address. This is a permanent change of address. You have decided to move and are not looking to move back nor is this some short term stay. In order to complete this address change request, you will want to visit the official change of address part of the USPS website. You will immediately get an e-mail confirming the change that you completed online.There will be a $1.05 charge to change your address online. To complete that transaction you will need a valid credit or debit card as well as an e-mail address. Note that this charge is not them receiving compensation for the processing of your application, but rather just an identity verification to ensure they prevent fraud and that you are really the individual completing the change.If you look up “change of address” online, you will probably come across several third party private companies that try and help you complete the change of address, for a fee. You can totally disregard those as the change of address needs to take place officially from USPS, and completing such a request is a really easy process.

 

  • Temporary change of address. As the term suggests, this is a more temporary mail forwarding application, that will allow for mail to be forwarded to another location from 15 days to 6 months. If you enter in the USPS calendar the date on which you would like to have them start forwarding mail to your new address, make sure to list a date that is not 30 days older than today and up to 3 months into the future. From the minute you complete the change of address, mail should arrive at your new address within 7 business days of either your move effective date or your file date.

 

On the USPS website, you will be asked to submit information around your current address. If your address happens to be a PO Box, make sure that you enter it in the Street address field. Remember that you cannot submit change of address requests for non USPS private mailboxes.

 

After completing the information surrounding your current address, you will be asked to fill out information about your new address you are moving to. Make sure to enter a valid address and remember that you cannot request a change of address for PMB’s.

 

  • Premium Forwarding Service. This one is a premium feature of the USPS where they hold your mail and ship it weekly to you using priority mail services. The advantage of a premium forwarding services (over your non premium options) is the flexibility and control you get with respect to when and where you receive mail. For example you may want to change the forwarding location while you relocate or you may want to get all business mail in a particular address. A premium forwarding service will grant you that flexibility for a one time fee and a weekly shipment fee.

 

USPS worker delivering mail

To read through a full breakdown & further details of each service, click here.

 

Why Was Your USPS Item Forwarded To A Different Address?

 

If the USPS sent mail to the wrong address, usually this is either due to a wrong postal code, or a recent change of address with the USPS.

 

  • You put the wrong address on your USPS package. This is by far the most common mistake people make. Think of all the common street names that exist throughout the United States and the possibility of changing just a few numbers, and having your package sent across the other side of the country. Always double check the address that has been added to the package prior to ordering it. Also make sure to make your handwriting clear for the mailman to make out the address listed on the envelope. This will help you avoid having the package delivered to the wrong address.

 

  • You recently completed a change of address. To understand this, you first need to understand how USPS change of address works. If you do not recall having completed a change of address, you will want to double check with your family members in case there was a request made. If you do recall and that happened while you were in the process of moving, just be patient; it will soon be forwarded from your old address to your new one. And just in case, you can always give the Post Office a call to double check that everything is alright. Just make sure to have your tracking number with you, when referencing the case.

 

Man in green shirt scratching his head

 

What Happens If A Package Is Delivered To The Wrong Address?

 

You will have to wait for the person that received the package to report the error on their end. If they decided to reach out to the USPS, then the post office will go and pick it up for you. You will find it in the Mail Recovery Center, in the lost and found department.

 

Most frequent issues come up with people listing the wrong zip code on their envelope, as a result having the package going to the wrong address. That in return just causes a series of communication hurdles between you, the USPS and the random stranger you decided to send this “Christmas present” to. 

 

It all boils down to how honest the other recipient of your mail is, in claiming arrival of your package. In that case, the USPS will easily be able to schedule a pickup in order to be able to get your package back. But in the case where the recipient claims to have not received any package (yet you are convinced it got there & the tracking number suggests that,) then you will need to both (you & stranger) open up a lost package case. 

 

An extensive process will follow through with a series of reviews that will take up more time you can imagine. So it will probably be best to make sure that you do not make this zip code mistake, in the first place. 

 

Missing piece of a puzzle

 

A Better Alternative For Mail Forwarding

 

Considering the admittedly bureaucratic nature of mail forwarding completed with the USPS, several services have designed a mail forwarding solution that goes above & beyond what you would get from good o’l Uncle Sam’s Postal Service. 

 

That is a digital view of all incoming mail, before it is even forwarded to your location. Think of it as Gmail containing all your snail mail and you being able to select what items you want specifically forwarded to you while keeping everything else digitally stored. Not only do you get to receive all mail digitally, but you also have unlimited storage space for up to 6 months. Which means you can kind of “leave it & forget it” without needing to check it every week (like you normally would with a physical mailbox or else it overflows.)

 

Virtual mailboxes also tend to be cheaper than a typical PO box. That is because since everything is stored online, you are not footed the leasing expenses a post office facility would have. So your monthly plan ends up being a lot less.

 

Several other advantages of having mail forwarding done digitally, is that considering you handle it online it takes away from all the paper mess, loss of envelopes & chaotic storage and keeping track of all your snail mail. Additionally, there are some features (such as check deposit or mail shredding) that will allow you to remotely deposit a bank check without needing to visit a bank and shred any mail that contains sensitive information.

 

More & more people have been flocking to such alternative mail forwarding solutions, considering that they can label the files online (just like Gmail,) and even store them to your Dropbox or Google Drive for future reference. As an example of where this would be applicable, say you need to reference your tax notices from last year’s third quarter, you can easily do so; just sort by date or label and you’re good to go. 

 

A virtual mailbox on smart phone & desktop

 

In Summary

 

There is no alternative to submitting your address properly the first time. Doing so will help you save a lot of time and money. 

 

If you are looking for something digital & more streamlined, you may want to consider the use of mail forwarding with a virtual mailbox. Digitizing your mail can be the best decision you’ve made yet, in staying on top of a ton of paper. 

 

For any questions, you can contact us here. 

 

Or visit US Global Mail.